Job Description

SOTI is committed to providing its employees with endless possibilities; learning new things, working with the latest technologies and making a difference in the world.

Job Title: Corporate Event Project Coordinator - SOTI Sync (Fixed-term Contract to December 29, 2023)

Location: Mississauga, Canada

At SOTI, we are committed to delivering best in class mobile and IoT device management solutions. We are looking for out of the box thinkers that appreciate the art of creating great software. To us, being visionary is more important than doing things the way they've always been done.

The Opportunity:

Do you thrive in a fast-paced environment? Enjoy being a project coordinator, keeping projects on track while diving into the details? Are you comfortable working across global time zones, collaborating with senior leaders, coordinating with suppliers, event organizers and internal team members to make magic happen? Are you a recent graduate from a Special Events program and are eager to make your mark as mission control on a large corporate conference taking place in Germany in October 2023?

SOTI Sync is a high-profile annual event making it's return after the pandemic and the coordinator will be working with global committees, local suppliers and the Senior Leadership of the organization. If you are a recent graduate or have up to two years of events experience, this role may be for you! It's a long-term contract role reporting to the Director of Global Campaigns and Events within a rapidly growing, dynamic Corporate Marketing team to be based out of our Mississauga office (hybrid).

Keys to Success:

To succeed in this role, you have project coordination and event execution experience, mediation and problem-solving skills as well as the ability to juggle rapidly changing priorities with ease. The successful candidate will enjoy working with the events team, committee members, the SLT and the CEO in a highly visible role where attention to detailed execution is critical. The incumbent will be keen to make an impact on SOTI's global event roadmap by delivering executional excellence at every stage of SOTI Sync.

A typical week in this role will include:

• Overseeing and regularly updating the project management board (on Asana), keeping on top of deadlines and deliverables from various stakeholders throughout the project
• Coordinating logistics for all aspects of the event including attendee management requirements
• Coordination of all sponsorship requirements
• Scheduling and coordinating the committee meetings, agendas, follow up notes/minutes and to-do lists
• Gathering and disseminating information to relevant stakeholders i.e., contact reports, timelines, commitments, etc.
• Coordinating on-site event staffing requirements as well as on-site workroom requirements
• Being the main point of contact for the event and acting as mission control for all requests and information as well as being the liaison with suppliers, sponsors, the venue team and exhibitors
• Leading quality control of participant information and registrations
• Providing on-site assistance with executional excellence in the delivery of the event from planning to wrap-up
• Assisting with the post-event reconciliation including verification of final supplier billings
• Participating in additional tasks and supporting the Global Events team as required

Does this Describe you?

• A recent graduate of an Events Management or similar program with 1-2 years of experience in events, incentive travel or project management environment; on-site event operations experience is an asset

• A demonstrated passion for mobility and technology and an interest in a B2B organization
• A love for project management - you like keeping others on track and accountable

• Proven ability to meet deadlines and handle multiple projects simultaneously
• Strong computer skills, experience including using Microsoft 365 (Word, Excel, Outlook, PowerPoint, Teams, PowerBI), Salesforce.com, Asana or a similar project management tool is an asset
• Excellent interpersonal, planning, organization, problem-solving and communication skills
• Excellent written and oral communications skills, attention to details is a must
• The ability to plan, execute and deliver on-site events working with suppliers and clients
• Good technical skills or ability to easily learn and adapt to new technologies
• Ability to work with project committees and the senior leadership of the organization
• Ability to navigate relationships with global suppliers, vendors, the venue management as well as sponsors and attendees
• Budget management and financial reconciliation skills
• High level of organization, research, analysis, problem solving, customer service and planning skills
• Ability to work effectively in a changing and "get stuff done" environment
• Strong judgment and the ability to respond quickly, yet thoughtfully, to urgent matters
• Ability to have FUN with a positive spirit who likes to work hard and play hard in a strong, dynamic collaborative team

Why Join SOTI?

SOTI is the world's most trusted provider of mobile and solutions, with more than 1,600 employees globally and over 17,000 enterprise customers and millions of devices managed worldwide. SOTI's innovative portfolio of solutions and services provide the tools organizations need to truly mobilize their operations and optimize their mobility investments. At SOTI, we celebrate the uniqueness of our global teams and are proud to be an equal opportunity workplace. We are curious problem solvers who are committed to bringing the best mobile and IoT management solutions to market. We offer careers with #EndlessPossibilities. To read more about us, visit or check out our social media handles at , , and .

We'd love to meet you! Apply today and let's talk about your future career path with SOTI!

If you want to bring your ideas to life, apply at SOTI today.

We are committed to providing accessible employment practices that are in compliance with the requirements under the Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment process, please notify People & Culture at .

Please note that SOTI does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Services Agreement with agency/recruiter, SOTI will not consider or agree to payment of any referral compensation or recruiter fee.