Job Description

JOB SUMMARY OR PURPOSE STATEMENT:

We are seeking a Corporate Document Controller for the administration, procedural and systems management of human resource documentation. The position is office based in Nisku, Alberta and will report formally into the Java Document Control lead, and operationally to People & Culture.

KEY (CORE) DUTIES AND RESPONSIBILITIES:

1. Document Management

Organize and classify human resource documentation


Serve as the operational Interface between the People & Culture, Document Control and Systems business functions


Identify and escalate human resource documentation capture, classification and management issues and concerns

2. Document Management Processes and Procedures

Support the development, standardization, and operational execution of document management processes, procedures, templates and system workflows.


Provide training and support to applicable stakeholders on document management processes, procedures, and systems.

3. Maintaining Digital Document Management System

Ensuring that all documentation is correctly classified in the company document management system in a timely manner


Ensuring quality of information contained in the company document management system


documents are correctly and completely coded with the appropriate meta data,


active documentation is the most current version


prevention of document duplication


Identify and report deficiencies and/or problems with the company document management system.

Requirements

EDUCATION AND EXPERIENCE

Minimum 1 year document management /control experience


Experience with maintaining a digital document management system


Specific experience with Human Resource document management is an asset


Highly proficient with the Microsoft suite of Office applications, and Adobe PDF.

KSA'S (KNOWLEDGE, SKILLS, AND ABILITIES, and PERSONAL ATTRIBUTES):

Attention to detail, ability to focus and concentrate for long durations is critical


Excellent communication skills; written and spoken English


Excellent interpersonal and team participation skills.


Solutions oriented, independent problem solver


Ability to work with, and be committed to, the goals and objectives of the team and organization as a whole


Ability to work remotely and independently


Demonstrate sound work ethics, ability to multitask, and meet tight deadlines without losings site of priorities

Benefits

Extended Healthcare Plan (Medical, Disability, Dental & Vision) Group RRSP Group Life - AD&D - Critical Illness Insurance Training & Development * Employee Assistance Program - Counseling