Job Description

Coordonnateur.trice en secr\xc3\xa9tariat corporatif

Votre r\xc3\xb4le au sein de l\xc3\xa9quipe

Au sein de l\xc3\xa9quipe des Affaires l\xc3\xa9gales, Secr\xc3\xa9tariat corporatif, vous rel\xc3\xa8verez de la Secr\xc3\xa9taire Corporative et vous aurez \xc3\xa0 :

• Coordonner la pr\xc3\xa9paration des rencontres du conseil dadministration et de ses comit\xc3\xa9s, particuli\xc3\xa8rement les t\xc3\xa2ches li\xc3\xa9es \xc3\xa0 la logistique (transport, r\xc3\xa9servation de salles, traiteur, support technique, etc.);
• Organiser et coordonner les r\xc3\xa9unions et d\xc3\xa9placements professionnels, incluant les r\xc3\xa9servations de voyage, accommodation ou changements ditin\xc3\xa9raire, pour le conseil dadministration, la Secr\xc3\xa9taire corporative ou l\xc3\xa9quipe du Secr\xc3\xa9tariat corporatif;
• Organiser des r\xc3\xa9unions, des conf\xc3\xa9rences ainsi que tous les outils TI pour le support des activit\xc3\xa9s du Secr\xc3\xa9tariat corporatif;
• G\xc3\xa9rer l\'agenda de la Secr\xc3\xa9taire corporative, assurer le respect du calendrier et des rendez-vous;
• Pr\xc3\xa9parer, soumettre et faire le suivi des comptes de d\xc3\xa9penses de la Secr\xc3\xa9taire corporative, l\xc3\xa9quipe du Secr\xc3\xa9tariat corporatif ainsi que des membres du conseil dadministration;
• Interagir avec les autres services corporatifs de la soci\xc3\xa9t\xc3\xa9;
• Organiser des r\xc3\xa9unions d\'\xc3\xa9quipe et toutes autres r\xc3\xa9unions \xc3\xa0 la demande de la Secr\xc3\xa9taire corporative ou de l\xc3\xa9quipe du Secr\xc3\xa9tariat corporatif;
• Analyser des donn\xc3\xa9es et des informations et pr\xc3\xa9parer et mettre \xc3\xa0 jour des rapports hebdomadaires ou mensuels;
• Pr\xc3\xa9parer et mettre \xc3\xa0 jour des rapports, des lettres et des notes de service et autres correspondances en utilisant des mod\xc3\xa8les d\'entreprise en fonction des besoins;
• Anticiper les besoins et s\'assurer que tous les documents sont pr\xc3\xa9par\xc3\xa9s et disponibles avant les r\xc3\xa9unions;
• Classer les dossiers et assurer leur archivage, le cas \xc3\xa9ch\xc3\xa9ant;
• Assurer la mise \xc3\xa0 jour des dossiers et de fichiers confidentiels;
• Assurer la mise \xc3\xa0 jour des listes de contacts et des informations compl\xc3\xa9mentaires, tel que requis;
• Assurer louverture de projets et lajout de budgets dans Oracle, lorsquapplicable et assurer le suivi de paiement des factures, ainsi que le suivi du budget;
• Toute autre t\xc3\xa2che connexe.

Pourquoi choisir SNC-Lavalin comme employeur ?

Parce que nous offrons notamment :

• lopportunit\xc3\xa9 de travailler sur des projets vari\xc3\xa9s et denvergure autant \xc3\xa0 linterne qu\xc3\xa0 lexterne, au Canada et dans le monde entier;
• un milieu de vie stimulant o\xc3\xb9 l\xc3\xa9quilibre vie personnelle et vie professionnelle est important;
• lacc\xc3\xa8s \xc3\xa0 une offre de formations diversifi\xc3\xa9es ax\xc3\xa9es sur le d\xc3\xa9veloppement et les int\xc3\xa9r\xc3\xaats de chacun;
• un salaire concurrentiel, des avantages sociaux flexibles, un r\xc3\xa9gime dactionnariat et un r\xc3\xa9gime de retraite \xc3\xa0 cotisations d\xc3\xa9termin\xc3\xa9es;
• un environnement de travail ax\xc3\xa9 sur la sant\xc3\xa9 et s\xc3\xa9curit\xc3\xa9.

Le/la Coordonnateur.trice en secr\xc3\xa9tariat corporatif recherch\xc3\xa9.e

• Dipl\xc3\xb4me d\'\xc3\xa9tudes en secr\xc3\xa9tariat, bureautique ou gestion de bureau (ou \xc3\xa9quivalent);
• Minimum 8 ans dexp\xc3\xa9rience dans un r\xc3\xb4le similaire, avec une exposition significative aupr\xc3\xa8s dune \xc3\xa9quipe de direction;
• Comportement professionnel d\xc3\xa9montrant \xc3\xa9thique et int\xc3\xa9grit\xc3\xa9, grande rigueur et pr\xc3\xa9cision dans le traitement et le maintien de la confidentialit\xc3\xa9 des donn\xc3\xa9es et des dossiers;
• Excellentes connaissances de la suite Office de Microsoft (Outlook, Word, excellente connaissance du logiciel Excel et PowerPoint) ainsi quune habilet\xc3\xa9 d\xc3\xa9montr\xc3\xa9e pour lapprentissage de nouveaux logiciels;
• Flexible et disponible pour faire face aux urgences de derni\xc3\xa8res minutes et pour des projets sp\xc3\xa9ciaux;
• Sens de linitiative, discr\xc3\xa9tion, autonomie, dynamisme, sens de lorganisation, facilit\xc3\xa9 \xc3\xa0 communiquer dans un environnement d\xc3\xa9quipe, grand souci du d\xc3\xa9tail et de la qualit\xc3\xa9;
• Bien g\xc3\xa9rer le changement, adaptabilit\xc3\xa9, capacit\xc3\xa9 de travailler sous pression et respect des \xc3\xa9ch\xc3\xa9anciers;
• Parfaite connaissance du fran\xc3\xa7ais et de langlais, tant \xc3\xa0 loral qu\xc3\xa0 l\xc3\xa9crit.

Le d\xc3\xa9fi vous int\xc3\xa9resse? Nattendez plus! Faites-nous parvenir votre CV et joignez-vous \xc3\xa0 pour fa\xc3\xa7onner un meilleur avenir pour notre plan\xc3\xa8te et ses habitants.

Chez SNC-Lavalin, nous cherchons \xc3\xa0 embaucher des individus poss\xc3\xa9dant des caract\xc3\xa9ristiques, parcours et perspectives diversifi\xc3\xa9es. Nous croyons fermement que le talent de classe mondiale ne fait aucune distinction \xc3\xa0 l\xc3\xa9gard du genre, de lorigine ethnique ou nationale, de lidentit\xc3\xa9 et de lorientation sexuelle, de l\xc3\xa2ge, de la religion ou de la d\xc3\xa9ficience, mais senrichit plut\xc3\xb4t de ces diff\xc3\xa9rences.

SNC-Lavalin se pr\xc3\xa9occupe de votre confidentialit\xc3\xa9. SNC-Lavalin et les autres filiales ou entreprises affili\xc3\xa9es de SNC-Lavalin (commun\xc3\xa9ment d\xc3\xa9sign\xc3\xa9es \xc2\xab SNC-Lavalin \xc2\xbb) sont d\xc3\xa9termin\xc3\xa9es \xc3\xa0 prot\xc3\xa9ger votre confidentialit\xc3\xa9. Veuillez consulter notre sur notre site Carri\xc3\xa8res pour en savoir plus sur la fa\xc3\xa7on dont nous recueillons, utilisons et transf\xc3\xa9rons vos donn\xc3\xa9es personnelles.

En fournissant vos renseignements personnels \xc3\xa0 SNC-Lavalin, vous confirmez que vous avez lu notre Avis de confidentialit\xc3\xa9 et que vous lacceptez.



Corporate Secretariat Coordinator

Your role within the Team

Aa a member of the Legal Affaires, Corporate Secretariat team, you will report to the Corporate Secretary and be responsible for:

• Coordinate the preparation of meetings of the Board of Directors and its committees, particularly tasks related to logistics (transportation, room reservations, catering, technical support, etc.);
• Organize and coordinate meetings and business travel, including travel reservations, accommodation or itinerary changes, for the Board of Directors, the Corporate Secretary or the Corporate Secretariat team;
• Organize meetings, conferences and all IT tools to support the activities of the Corporate Secretariat;
• Manage the agenda of the Corporate Secretary, ensure compliance with the calendar and appointments;
• Prepare, submit and follow up on the expense accounts of the Corporate Secretary, the Corporate Secretariat team and the members of the Board of Directors;
• Interact with other corporate departments of the company;
• Organize team meetings and any other meetings at the request of the Corporate Secretary or the Corporate Secretariat team;
• Analyze data and information and prepare and update weekly or monthly reports;
• Prepare and update reports, letters and memos and other correspondence using business templates as required;
• Anticipate needs and ensure that all documents are prepared and available before meetings;
• Classify files and ensure their archiving, if necessary;
• Ensure the updating of files and confidential files;
• Ensure the updating of contact lists and additional information, as required;
• Ensure the opening of projects and the addition of budgets in Oracle, when applicable and ensure the follow-up of payment of invoices, as well as the follow-up of the budget;
• Any other related task.

Why choose SNC-Lavalin as an Employer?

Because we offer:

• The opportunity to work on diverse and large-scale projects, both domestically and internationally.
• A stimulating work environment where work-life balance is valued.
• Access to a wide range of training opportunities focused on individual development and interests.
• Competitive salary, flexible benefits, share ownership plan, and defined contribution pension plan.
• A work environment that prioritizes health and safety.

Qualifications for the Position

• Diploma in secretarial studies, office automation or office management, DEC would be an important asset;
• Minimum 8 years of experience in a similar role, with significant exposure to a management team;
• Professional behavior demonstrating ethics and integrity, great rigor and precision in processing and maintaining the confidentiality of data and records;
• Excellent knowledge of the Microsoft Office suite (Outlook, Word, excellent knowledge of Excel and PowerPoint software) as well as a demonstrated ability to learn new software;
• Flexible and available to deal with last minute emergencies and for special projects;
• Sense of initiative, discretion, autonomy, dynamism, sense of organization, ability to communicate in a team environment, great attention to detail and quality;
• Manage change well, adaptability, ability to work under pressure and meet deadlines;
• Perfect knowledge of French and English, both orally and in writing.

Are you up for the challenge? Don\'t wait any longer! Send us your CV and join us in shaping a better future for our planet and its inhabitants.

At SNC-Lavalin, we strive to hire individuals with diverse characteristics, backgrounds, and perspectives. We firmly believe that world-class talent knows no gender, ethnic or national origin, identity or sexual orientation, age, religion, or disability and is instead enriched by these differences.

SNC-Lavalin values your privacy. SNC-Lavalin and its subsidiaries or affiliated companies (collectively referred to as "SNC-Lavalin") are committed to protecting your privacy. Please refer to our on our Careers site to learn more about how we collect, use, and transfer your personal data.

By providing your personal information to SNC-Lavalin, you confirm that you have read and accepted our Privacy Notice.

Worker Type Employee

Job Type Regular

At SNC-Lavalin, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.

SNC-Lavalin cares about your privacy. SNC-Lavalin and other subsidiary or affiliated companies of SNC-Lavalin (referred to throughout as SNC-Lavalin) are committed to protecting your privacy. Please consult our on our Careers site to know more about how we collect, use and transfer your Personal Data.

By submitting your personal information to SNC-Lavalin, you confirm that you have read and accept our Privacy Notice.

SNC-Lavalin