Job Description

Coordonnatrice en Recrutement et Operations, Ressources humaines

Jubilant HollisterStier, une filiale de Jubilant Pharma Holdings Inc., est actuellement a la recherche d'une Coordonnatrice en recrutement et operations pour rejoindre notre equipe!

Ce que nous offrons :

Une culture qui valorise les opportunites de croissance et de developpement professionnel, un salaire de base tres concurrentiel, des regimes complets d'assurance medicale, dentaire et d'invalidite, un regime collectif d'epargne-retraite, ainsi que des programmes de sante et mieux-etre. Jubilant HollisterStier est une entreprise en pleine croissance, avec des bureaux a Kirkland, Quebec, et a Spokane, Washington. En tant qu'organisation integree de fabrication sous contrat, Jubilant HollisterStier est en mesure de fabriquer des produits injectables steriles, ainsi que des formes posologiques pharmaceutiques solides et semi-solides. Nos quatre installations en Amerique du Nord et en Inde offrent des services de fabrication specialises pour les secteurs pharmaceutique et biopharmaceutique. Jubilant HollisterStier est fiere de faire partie de la famille Jubilant Pharma. Pour plus d'informations, visitez

www.jublhs.com

.

Nous continuerons, avec le plus grand respect de l'environnement et de la societe, a creer de la valeur pour nos clients et partenaires en livrant des produits innovants et des solutions economiquement efficaces grace a la croissance, a la rentabilite et a un investissement judicieux des ressources. Si vous etes pret(e) a relever un defi enrichissant, nous vous invitons a poser votre candidature des aujourd'hui!

Jubilant Pharma Holdings Inc.

et toutes ses filiales sont fieres de la diversite de leur main-d'?uvre. Notre objectif est de refleter la diversite des patients et clients que nous servons. Nous offrons un environnement inclusif ou nos employes peuvent s'epanouir et ou les differences sont les bienvenues. En embrassant nos differences, nous creons des produits qui beneficient a nos patients, nos clients et a la sante humaine en general.

Objectif du poste :

La Coordonnatrice en recrutement et operations soutient les fonctions de recrutement et des operations RH. Elle est responsable de l'integration des nouvelles recrues, de la gestion des verifications de references et des tests de depistage, et agit en tant qu'experte en matiere de processus RHIS (Systeme d'Information des Ressources Humaines). Elle aide a coordonner les offres verbales et ecrites et fournit un soutien administratif a l'equipe RH dans son ensemble. Ce poste agit en tant qu'ambassadrice de l'equipe RH et est souvent le premier point de contact pour les questions des employes et des nouvelles recrues.Indeed

Responsabilites :

Commander les verifications de references et organiser les tests de depistage/physiques pour les nouvelles recrues, surveiller leur realisation et suivre les resultats. Utiliser son jugement en collaboration avec les partenaires RH lors de l'analyse des antecedents des candidats.

Surveiller les formulaires des nouvelles recrues.

Communiquer les offres verbales aux gestionnaires d'embauche; envoyer ou annuler les lettres d'offre ecrites.

Preparer les dossiers du personnel des employes.

Assurer l'entree en temps opportun et precise de toutes les transactions liees au RHIS pour les temporaires, les nouvelles recrues externes, les promotions/transferts internes et les remplacements de postes vacants.

Coordonner et superviser le processus de demande d'employes temporaires en rencontrant les agences externes de maniere hebdomadaire, en suivant les progres et en relayant les besoins en personnel du gestionnaire d'embauche.

Partager les informations des nouvelles recrues avec la paie en maintenant la documentation interne/externe, en assistant aux reunions de paie et en maintenant le suivi hebdomadaire.

Traiter toutes les factures liees a l'integration de maniere opportune et s'assurer que le paiement est effectue.

Administrer et suivre le programme de recommandation des employes.

Assister a la preparation du materiel d'orientation des nouvelles recrues et presenter la section RH aux nouvelles recrues.

Aider a la publication des offres d'emploi, a la preselection des CV et a la planification des entretiens pour les postes syndiques et soutenir le recrutement pour les postes exemptes.

Effectuer diverses taches administratives telles que le classement, la commande de fournitures, la numerisation et les projets administratifs selon les besoins.

Interfaces cles :

Interfaces externes :

+ Public general
+ Candidats
+ Fournisseurs d'integration

Interfaces internes :

+ Tous les departements et employes internes

Formation et experience :

Qualification en education (la plus elevee) :

+ Diplome d'etudes secondaires requis

Experience requise :

+ Minimum de 1 a 3 ans d'experience administrative en recrutement ou RH requise

Competences requises :

Connaissance de base des activites des ressources humaines. Bilingue (francais / anglais) Maitrise de Microsoft Word, Excel et PowerPoint. Vitesse de frappe d'au moins 50 mots par minute. Solides competences en service a la clientele. Capacite a maintenir une confidentialite stricte. Doit etre autonome avec la flexibilite d'effectuer une variete de taches, des plus simples aux plus complexes. Capacite a gerer plusieurs taches, a etablir des priorites et a changer rapidement de tache est essentielle. Gestion des conflits et influence des resultats. Doit posseder de solides competences en communication verbale et ecrite et avoir l'experience necessaire pour interagir de maniere professionnelle, diplomatique et confidentielle avec tous les niveaux du personnel. Doit etre flexible et afficher une bonne attitude d'equipe.

Environnement de travail :

Physique :

+ Capacite a soulever 30 livres sans assistance.
+ Activite repetitive : saisie au clavier.
+ Poussee, traction et torsion.
+ Position assise prolongee.
+ Capacite a atteindre et a se pencher.

Environnement :

+ Doit etre capable de determiner s'il convient d'aider l'employe avec sa demande ou de le referer a un autre membre du departement RH. Les taches de travail ne seront pas toujours definies et structurees avant

Recruiting and Operations Coordinator, Human Resources

Jubilant HollisterStier, a subsidiary of Jubilant Pharma Holdings Inc., is currently recruiting for a

Recruiting and Operations Coordinator

to join our team!

What can we offer?

A culture that values opportunities for growth and professional development, a highly competitive base salary, comprehensive medical, dental, and disability insurance programs, a collective retirement savings plan, and health and wellness programs. Jubilant HollisterSteir is a fast-growing company with offices in Kirkland, Quebec, and Spokane, Washington. As an integrated contract manufacturing organization, Jubilant HollisterSteir has the capability to manufacture sterile injectable products, as well as solid and semi-solid pharmaceutical dosage forms. Our four facilities in North America and India offer specialized manufacturing services for the pharmaceutical and biopharmaceutical sectors. Jubilant HollisterSteir is a proud member of the Jubilant Pharma family. For more information, visit www.jublhs.com.





We will continue, with the utmost care for the environment and society, to enhance value for our customers and stakeholders by delivering innovative products and economically effective solutions through growth, profitability, and wise resource investment. If you are ready for a rewarding challenge, we invite you to take the first step and apply today!



Jubilant Pharma Holdings Inc. and all our subsidiaries take pride in the diversity of our workforce. Our goal is to have a workforce as diverse as the patients and customers we serve. We have an inclusive environment where our employees can thrive and where our differences are welcomed. By embracing our differences, we create products that benefit our patients, our customers, and human health in general.

Position Objective

The Recruiting and Operations Coordinator assists with the support functions of talent acquisition and HR operations, is responsible for the on-boarding of new hires through background screening and drug testing, is considered the subject matter expert on the HRIS Manage Hires process, helps coordinate verbal and written offers, and provides administrative support to the overall HR Team. This position acts as an ambassador for the HR Team and is often the first point of contact for employee and new hire questions. This position will conduct new hire orientation, job posting, resume screening, and candidate selections

Responsibilities

Order background checks and arrange drug screens/physicals for new hires, monitor completion and track results. Use judgement in collaboration with HR Business partners when conducting candidate background analysis.

Monitor new hire forms.

Communicate verbal offers to hiring managers; send or rescind written offer letters.

Prepare employee personnel files.

Ensure timely and accurate entry of all HRIS related transactions for temps, external new hires, internal promotions/transfers, and vacancy backfills. Coordinate and oversee temporary employee requisition process by meeting weekly with external temp agencies, tracking progress, and relaying the hiring manager's staffing needs. Share new hire information with payroll by maintaining internal/external documentation, attending payroll meetings, and maintaining weekly tracker. Process all invoices related to on-boarding in a timely matter and ensure payment is completed. Administer and track employee referral program.

Will assist in running new hire orientation materials and presenting the HR section to new hires.

Will assist with posting jobs, resume screening and routing, and interview scheduling for union positions and will help support hiring for exempt positions.

Misc. clerical duties as assigned including filing, ordering supplies, scanning, and administrative projects as needed.

Key Interfaces

External Interfaces


General Public Candidates Onboarding Vendors

Internal Interfaces


All internal departments and employees

Education & Experience

Education Qualification (Highest)

Secondary school diploma required

Experience Required


Minimum 1-3 years of related recruiting or HR administrative experience required.

Skills Required


Basic knowledge of human resources activity. Bilingual(french/ english)*
Microsoft Word, Excel and PowerPoint. Typing speed of a minimum of 50 wpm. Strong customer service skills. Ability to maintain strict confidentiality. Must be self-starter with flexibility to perform a variety of duties from mundane to complex. Ability to multi-task, prioritize, and switch tasks quickly is essential. Managing conflict and influencing outcomes. Must possess strong verbal and written communication skills and have the experience to perform professionally, diplomatically and confidentially when interacting with all levels of staff. Must be flexible and display a good team attitude.

Working Environment

Physical


Vision Requirements:


14/14 Corrected Near-Point

Pass Color Deficiency Test
Other Physical Requirements:

Ability to lift 30 pounds unassisted Repetitive activity: keyboarding Pushing, pulling and twisting Prolonged sitting Ability to reach and bend

Environmental

Must be discerning in determining if they should be helping the employee with their request or referring them to another member of the HR department. Work tasks will not always be defined and structured prior to being given to the Coordinator. Must be able to determine an appropriate approach. Differing situations: search for solutions or new applications. To effectively assist other department members, the Coordinator must have solid problem-solving skills and provide input into project / task approaches. Subject to detailed instructions/established routines. Some independent thinking is required for this position, although it is a task-oriented position. Organizational approaches and thoughtful analysis of tasks is essential. Provides analysis, diagnosis or production tasks which noticeably impact end results. The efficiency and quality of the work provided by this position has a significant impact on the overall image and efficiency of the HR department. Strict confidentiality in this position is key.

Job Overview

DATE POSTED :

16/07/25

LOCATION :

Montreal, Quebec

COMPANY :

Jubilant HollisterStier General Partnership

FUNCTION :

Human Resources