Job Description

Location


Victoria, BC
Overview


Reporting to the Project Manager, Construction, the Construction Coordinator is responsible for supporting the construction of all mid and high-rise projects in addition to mixed use projects nationally with responsibility for schedules, budgets, tenders, notifications, approval processes, contracts, changes orders, etc.


Duties and Responsibilities


Arrange all start-up project documentation, prepare subcontracts, POs, change orders, bank draws, site instructions, certificates of substantial completion and/or publication and assist with proposals, tenders, and contract management. Receive incoming correspondence and manage outgoing communication as well as diarize required actions and sure dates to ensure timeliness of responses. Assist SVP of Construction in supporting the project teams, including members of our team within the organization Proactively manage, analyze, and predict the needs of the SVP and the projects to ensure they are prepared and organized for all meetings. Prepare meeting minutes and manage requests for information. Review documents, reports and correspondence prepared for senior management sign-off, with specific attention to format, content, grammar, spelling and editing as necessary. Receive invoices, subcontracts, purchase orders, change orders and any other financial documents, which are to be collated, distributed, and processed as required digitally or hard copy. Facilitate strong working relationships with internal (PMs, managers, and executives) and external parties including consultants, contractors, vendors, utilities, inspectors, and any other related party. Help with start-up project documentation, including Ministry of Labour forms, insurance, permanent utilities, and underground utility stakeouts. Work closely with internal departments to coordinate site access, schedules, prepare project status reports, communicate project progress, and assist with documents and processes as required Assist in preparation of RFPs and tender documents including preparation of analysis and recommendation documents Ensure execution of proper documentation and process for every project Setup and coordinate internal and external data management folders for internal and external project team to use Processing of invoices and payment certificates for approval and submission to AP Assist with budget and schedule monitoring, forecasting and update Organize and attend weekly, bi-weekly or monthly project related meetings; and prepare minutes in coordination with the Construction Manager Review progress and develop deficiency lists including punch lists before turnover to property management Assist with all municipal and agency permits and the application process Assist with project close out checklist and submission of close out documents Oversee the onboarding process for new vendors

Requirements


Minimum 1 - 2 years' experience in construction as a project coordinator with onsite experience an asset Must understand building methodologies, materials and science Strong with Microsoft office suite (Excel, Word, PowerPoint, Outlook) and must have strong knowledge of MS project Possess thorough knowledge of the design and construction of multifamily projects Experience with construction working drawings including and not limited to architectural, structural, mechanical, electrical and landscape drawings Must have strong budgeting and scheduling skills and aptitude with scheduling software and project management software Well-developed time management, communication and problem-solving skills with the ability work in a team and independently * A valid G driver's license, access to a vehicle and the ability to travel to various project locations in Victoria, BC