Job Description

Highlights of the job

We're hiring a full?time, permanent Coordinator, Talent and Rewards based in Edmonton, AB. In this role, you'll be a key partner to the Director, Talent and Rewards -- managing calendars, coordinating meetings, preparing polished reports and presentations, and keeping SharePoint content organized and up to date.

You'll also play a central role in EPCOR's annual Talent Review program by coordinating confidential leadership assessments and organizing sensitive succession planning materials with accuracy and discretion. In addition, you'll support financial processes by managing third?party invoices and ensuring timely, accurate payment through Accounts Payable.

As part of our commitment to flexibility, the successful candidate may be eligible to participate in EPCOR's hybrid Where We Work Program after 3 to 6 months in the role, based on eligibility.

We welcome applications from both internal and external candidates. EPCOR employees are encouraged to apply using their "@epcor.com" email address.

What you'd be responsible for

In the role of Coordinator, Talent and Rewards, you are accountable to the Director of Talent and Rewards and will have the following key accountabilities:

Meeting Logistics

Managing meeting logistics, preparing and distributing agendas and meeting materials, scheduling appointments, and handling meeting planner requests. Serving as the first point of contact in the Director's absence, reviewing emails and screening or redirecting calls. Attending meetings to organize materials and tracking actions and decisions. Coordinating on?site and off?site facilities for meetings, events, and training sessions, including space, AV, and catering.

Document Management

and Reporting

Developing administrative processes, templates, and document management structures for the Talent and Rewards team. Drafting, formatting, and proofreading documents, correspondence, and presentations to ensure clarity and accuracy. Establishing and managing electronic records on SharePoint and shared drives, ensuring proper retention and archiving. Compiling information from multiple groups for regular business reports and coordinating finalization and posting.

Administration

Managing mileage tracking, expense claims, travel arrangements, and P?Card reconciliations. Coordinating office moves, new?hire setups, and ordering materials and supplies. Handling ServiceNow requests and working with Help Desk, IS, and Facilities to resolve workspace issues. Providing general administrative support and backup coverage for other administrative staff.

Talent Management

Managing the administrative components of the annual Talent Review program, including steering committee support, milestone tracking, and action follow?up. Preparing confidential summary reports, formatting presentations, maintaining assessment lists, and tracking project plans to support succession planning discussions. Overseeing completion of leadership assessments for S2-S4 leaders and initiating follow?up actions as needed. Serving as SharePoint administrator for succession planning, organizing confidential materials and managing site access. Creating, formatting, and updating complex fillable forms checklists, and worksheets.

Financial

Preparing requisitions and purchase orders and issuing them to vendors. Confirming service delivery, receiving invoices, and coding them for Accounts Payable. Monitoring charges against open purchase orders and resolving discrepancies with Accounts Payable or vendors. Maintaining contractor/consultant tracking and fringe benefit cost spreadsheets.


What's required to be successful

Education and

Experience

High school diploma, GED or equivalent level of secondary education is required. Completion of appropriate certification program from an approved business school or college would be considered an asset. 5+ years of directly related and progressively responsible administrative experience is required, including: + General administrative support and coordination for senior leaders
+ Calendar management and meeting logistics to support company-wide programs
+ Document and records management
+ Systems including ERPs (Oracle), intranet, SharePoint and Microsoft applications
+ Experience managing complex administrative programs or initiatives.



Other important facts about this job

Jurisdiction: CSU 52
Class: A3
Hours of work: 80 hours biweekly

Wage: Starting at $34.12 per hour (Final Wage and Step will be determined at the time of selection and is based on a combination of factors as outlined in the CA that may be found online).

EPCOR employees are encouraged to apply using their "@epcor.com" email address to ensure proper consideration of internal seniority.

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Please note the following information:

A requirement of working for EPCOR is that you are at least 18 years of age, successfully attained a high school diploma (GED, or equivalent level of secondary education) and legally entitled to work in Canada (a copy of a valid work permit may be required). If you are considered for the position, clearance on all applicable background checks (which may include criminal, identity, educational, and/or credit) and professional reference checks is required. Some EPCOR positions require an enhanced level of background assessment, which is dictated by law. These positions require advanced criminal record checks that must also be conducted from time to time after commencement of employment. A technical/practical assessment may be administered during the selection process and this exercise will be used as a part of the selection criterion. If you are required to provide your own personal reliable vehicle -* Successful applicants must provide their own vehicles with appropriate insurance in accordance with EPCOR's Employee Mileage Reimbursement Policy. You will be reimbursed in accordance with EPCOR's Employee Mileage Reimbursement Policy.