Job Description

Description :

About VCF:

Vancity Community Foundation was founded on the belief that if we work together, we will have the resources we need to build a thriving, vibrant community.

Everything we do is an investment in community. We believe that if all our assets are invested in building healthy communities, where cooperative principles and practices are flourishing and social justice and environmental sustainability are centered, the world will be a better place and our community well-being will be enhanced.

Our vision, shared with Vancity, is a transformed economy that protects the earth and guarantees equity for all.

• We implement cooperative principles and practices
• We believe in social justice and financial inclusion
• We actively work towards Reconciliation and being an anti-racist organization
• We are committed to environmental sustainability
• We are a Living Wage Employer
• We value Reconciliation, collaboration, innovation, integrity, equity, and community.

About Strategic Investment

The Strategic Investment Team leads the development and management of VCF impact investment and social finance strategies, tools and programs, and the Affordable Housing Accelerator Program and Fund. We work closely with colleagues across VCF and Vancity departments, to raise, manage and deploy capital to that contributes to community impact in the areas of areas of affordable housing, climate justice, economic inclusion, equity and reconciliation. The Affordable Housing Accelerator Program aims to ensure more people have access to affordable rental housing by preserving and growing the supply of, and access to, community-owned permanent, climate-ready affordable homes for diverse groups of low and moderate-income households, including homes developed by and for Indigenous and equity-denied groups. The program works to build capacity, secure and leverage land, and address financial barriers to accelerate non-profit affordable housing development. We do this by providing grant investments, financing and expertise to housing organizations and other community land-owners to support the conception, planning and development of climate-ready affordable housing acquisition, development and re-development projects.

The Role: Coordinator, Strategic Investment

The Coordinator, Strategic Investment is responsible for supporting the management and administration of the processes, systems and documentation related to the Strategic Investment department's programs delivery.

As the Coordinator, Strategic Investment you will work closely with the Strategic Investment/Housing Accelerator Program team to support effective and efficient program delivery, administration, and management. This includes managing grant, loan and investment documentation and agreements, data entry and management, and coordination support for events, meetings, marketing and outreach and other program activities. You will also work closely with the Finance team at VCF to support recording and management, and financial transactions including payment administration.

You describe yourself as a person with strong organization, administration and problem solving skills, who seeks to use those skills to drive community impact and deliver successful programs and services. You like to create and improve processes and systems that facilitate efficient and effective programs delivery and administration. You use your positivity and enthusiasm to connect with others and work collaboratively to achieve your shared goals. You are dedicated to applying REDI (Reconciliation, Equity, Diversity, Inclusion) principles into life and work. You are known for your strength-based ways of interacting with work and people that help create shared understanding and buy-in.

A typical day would involve any combination of:

• Prepare accurate and timely documents for new and existing grants, loans and investors including promissory notes, amendments, renewals, payment statements, audit confirmation, etc.
• Secure signatures on documents and distribute executed agreements to all parties
• Project and financial data entry for grants, loans, and investment and file management
• Prepare payment requests for approved grants, loans, program expenses and invoices, and gather necessary information for payment processing
• Support quarterly and/or annual loan and investor statement preparation and distribution
• Tracking of grants and loans against budgets and providing management reports as needed
• Provide administrative support to the team for scheduling meetings, event coordination, communications and report preparation and dissemination
• Coordinate grant, loan or investment committee meetings, including scheduling and compiling and dissemination of any meeting materials and recording minutes or meeting decisions
• Respond to and/or triage inquiries and/or requests for information, funding, or loans from community organizations and from existing or potential program funders or investors
• Liaise with Finance/Accounting on financial transactions related to grant, loans and investment payments or deposit processing
• Support development and implementation of program policies, procedures and administration systems including file and data management systems
• Identify and propose solutions to problems, issues and opportunities related to program administration and delivery

You are:

• A subject-matter expert and learner - you possess significant knowledge in your functional area and areas that can impact your work. You ensure to keep updated with the most relevant developments in your space
• A relationship builder - you can adapt your interpersonal and intercultural skills to various target audiences inclusive of those from equity denied groups and are proactive in starting & developing key relationships in all relevant sectors. You can recognize differences of opinion, bring them out for discussion into the open, and look for win-win solutions.
• A project manager - you can shift from big-picture to detail effortlessly and use your planning & organizational skills to achieve multiple objectives in a logical sequence
• An excellent communicator - you use your written, spoken & interpersonal, intercultural skills to communicate potentially complex material effectively to your target audiences.
• A problem solver - You have an analytical mind and can multi-task to come up with solutions
• Tech-savvy - People often say you're a quick learner and great with technology & systems
• Ready for a challenge - You have a positive attitude and are able to work in a fast-paced changing environment

You Have:

• Degree or diploma in administration or business or equivalent experience
• Relevant experience in areas related to grant, loan or investment administration
• MS Suite hands on experience & ability to navigate spreadsheets
• Advanced experience with loan / grant administration policies and procedures
• Experience in general administration and/or as an administrative assistant
• Data and file management policies, procedures, and best practices
• Basic accounting /financial administration skills
• Proficient with Excel and other MS Office tools.
• Familiarity with general databases & query language.
• Exceptional attention to detail.
• Naturally organized with solid time-management skills.
• Strong written and oral communication skills.
• High level of professionalism and ethics.
• Good judgement and critical thinking skills.
• Ability to work efficiently and effectively independently.
• Comfortable with routine and rote data entry but able to be flexible and take on a wide variety of job duties as needed.

• Shared values with the Foundation and support the advancement of our commitments, including the Philanthropic Declaration on Reconciliation and Canadian Philanthropic Commitment on Climate Change.

The Team:
In this role, you will report to the Director, Strategic Investment and work closely with Strategic Investment and Affordable Housing team to deliver and manage effective and efficient programs.

Work Location: This competitively rewarded role will enjoy remote working arrangements which can be fulfilled primarily from your Greater Vancouver based home office and in or with communities that we serve. For this reason, we are looking for someone autonomous, takes initiative, centres relationship building and takes ownership of their role.

Salary: Starting at $49,700 (flexible based on experience)

Posting Deadline: Until filled

To learn more about VCF, please visit https://www.vancitycommunityfoundation.ca/

We encourage those who identify from groups who have been structurally excluded (Indigenous, Black and Racialized communities, 2SLGBTQIA+ communities, Disability communities, Non-Binary, Trans and Women Identified communities) to apply.

We actively work to foster an environment where structurally excluded identities are valued, respected and honoured. We have a dedicated Employee Resource Group (ERG) that provides a safe space for staff to connect and access support, and to inform and advise organizational leadership on priority issues to meet the needs of our diverse staff. Please contact us at if you require any accommodation or support during the recruitment process.

At Vancity we're committed to creating a welcoming and inclusive workplace to help our people and communities thrive and prosper. Diversity in our workforce is integral so that we can truly represent, understand and respond to our community needs and deliver on our member experience.

As part of this commitment we are taking action to learn more about our applicants and ask that you complete a short and anonymous that will influence the design and execution of Vancity's overall DEI initiatives and programs, one of which aims to advance our commitment to become a financial force for change and build a fair world. Please click this hyperlink to complete the . Your responses are collected anonymously and will never be linked to your job application.

Please note that all shortlisted candidates for this role will be required to complete a background check which includes resume verification, credit check, criminal record check. Vancity is an inclusive and equitable employer and actively seeks to advance racial equity, inclusion and belonging across the organization. Vancity offers required accommodations in all stages of the recruitment process. If you require an accommodation, please advise us, and we will work with you to meet your needs.