Job Description

Summary

Department:

Non-Hospital Surgical Facilities

Reporting to:

Director, Non-Hospital Surgical Facilities

Position Type:

Permanent, Full-time

Work Location:

Vancouver - Hybrid

Salary:

$59,541.48 - $64,503.27. Please see the Total Compensation & Perks section for more details.

Position Posted:

July 17, 2025

Application Deadline:

Open until filled

About the Role

BCCOHP is seeking a permanent, full-time Coordinator, Sedation & General Anesthesia (GA) Programto join our Non-Hospital Surgical Facilities team. This position will report to the Director, Non-Hospital Surgical Facilities.

The successful candidate will be responsible for ensuring continued compliance for registrants providing sedation and GA services. This position coordinates and reviews assessments and financial activities while also supporting the development of communication materials, preliminary reports, assessment processes and tools, and data collection for the Sedation & GA Program (the Program).

Essential Duties

Sedation

Respond to inquiries regarding sedation and GA services from sedation facilities and registrants. Review and pre-assess sedation facility assessments. Liaise with registrants and facility staff to ensure all required information is submitted. Review deficiencies and rectifications for self-assessment reviews. Coordinate in-office assessments for assessors and facilities. Coordinate remuneration of facility assessors. Coordinate payment and invoices for facilities and the Registration of Qualifications applications. Ensure facility assessments are conducted in a timely manner. Assist with the Registration of Qualifications applications. Prepare reports, documents, and presentations for the Sedation & GA Committee (the Committee), the Board, and oral health professionals. Identify and report potential issues and risks to the Director. Collect data from assessment processes to develop reports that indicate significant trends. Maintain up-to-date databases related to the Program. Support the training of administrative assistants. Support and facilitate remuneration of facility assessors. Assist with the program's finance and budget. Support the Program projects. Identify, analyze, and track outstanding assessments and program issues. Support the development of assessor protocols and assessment tools. Conduct research as assigned. Attend the committee meetings and record meeting minutes as needed. Coordinate committee meetings and prepare meeting packages and materials. Provide administrative support to the Director. Support Annual Renewal. Provide coverage as needed for the Sedation team.

Other Responsibilities

Book travel and accommodation for facility assessors and Sedation & GA Committee members as required. Other duties as required.

Essential Skills and Qualifications

Post-secondary education combined with a minimum of three years of related office experience. Exceptional organizational skills with the ability to multi-task, prioritize, and meet tight deadlines in a fast-paced environment. Strong critical thinking, analytical, and problem-solving skills. Attention to detail and dependability are second nature. Ability to handle sensitive and confidential information with discretion. Exceptional communication skills, both written and interpersonal, with a demonstrated ability to draft clear, professional correspondence and effectively engage with internal/external individuals. Proficiency in Microsoft Office and Adobe, along with advanced computer skills (including use of internet, phone, and video conferencing tools). Experience using a database or customer relations management system and electronic filing systems. Resilient and calm under pressure, with the ability to adapt to changing priorities and handle multiple tasks simultaneously. Remote work experience and experience in a regulatory or not-for-profit environment is an asset.

Work Arrangement

Work Hours

BCCOHP's regular hours of business are 8:30 am to 4:30 pm, Monday through Friday. This is a full-time permanent position, requiring 35 hours per week (7 hours per day).

Flexibility

BCCOHP offers flexibility for a hybrid work arrangement depending on the role and operational needs. The number of days required to be in office for this position is dependent on operational needs and workload.

We also offer core work hours between 9:30 am - 2:30 pm. The successful candidate may adjust their work day as long as they are working within the set core work hours, and depending on operational needs.

Total Compensation & Perks

The successful candidate will be offered a competitive compensation and benefits package and can typically expect a starting annual salary between

$59,541.48 and $64,503.27

depending on factors such as skills, experience, and education relative to the requirements of the role. Salaries are reviewed annually based on performance and market trends.

BCCOHP offers the following benefits and perks:

Extended health and dental benefits plan RRSP contributions Parking/transit subsidy Paid time off (15 vacation days, 5 sick days, and 7 personal days per year) Maternity/parental leave top-up Annual professional development allowance Office closures in addition to statutory holidays including Easter Monday and winter office closure (December 24th to January 1st each year) Early office closure on Fridays during the summer

How to Apply

If you are interested in joining our team, please apply here:

https://talent.sage.hr/jobs/fbe10511-b2f0-456e-9fcc-582eaa4897bc

Applications will be accepted until this position is filled.

Who We Are

The BC College of Oral Health Professionals (BCCOHP) is the regulatory body for all oral health professionals in BC. BCCOHP's role is to protect the public and promote better health outcomes for patients. BCCOHP regulates 16,000 oral health professionals. We protect the public in three main ways:

Ensuring that oral health professionals are able to practise competently Setting standards for the delivery of safe and patient-centred oral health care Investigating complaints about oral health professionals
We believe that everyone will be able to see themselves in our vision statement: patients/public, oral health care professionals, and those within BCCOHP.

Our mission is to safeguard the public from harm and discrimination by diligently overseeing safe, competent, ethical, and team-based oral health care, ensuring trustworthiness in our regulatory practices.

Our Values

We put people first.

We recognize that the most important resource in delivering our mission is the diversity and knowledge of people.

We do what we say.

We are committed to delivering meaningful outcomes for patients and the public, and to being transparent about our work and its impact.

We get it done.

We build credibility and trustworthiness through the quality of our regulatory work, while approaching new challenges with openness and curiosity.

We take the long view.

Through continuous improvement, we use our influence to make a positive impact today and in the future.

Strategic Focus

Regulatory leadership

We will identify the strategic opportunities within regulatory modernization, including a seamless transition to new governing legislation.

Cultural safety and humility

Uphold indigenous rights and promote reconciliation through the regulation and delivery of oral healthcare.

Health equity and anti-discrimination

Prevent harm and discrimination to create equity in oral health care experience, delivery and outcomes.

Modernized regulatory functions

Unify core regulatory functions and establish patient-centred standards that prioritize patient safety and promote the public interest.

Our Work Environment

BCCOHP provides a working environment that is welcoming, respectful, and rewarding. We offer opportunities for personal and professional growth and encourage reasonable work-life balance with flexible work arrangements including hybrid work options, and flexible start and end times.

BCCOHP has two offices located on the traditional, ancestral and unceded territory of the Coast Salish and Lekwungen Peoples, represented today by the Musqueam, Squamish, Tsleil-Waututh, Songhees and Esquimalt Nations (Vancouver and Victoria). In keeping with our commitment to support the provision of safe, effective, culturally sensitive oral health care for people in British Columbia, we aim to have a culturally safe work environment that recognizes and deconstructs colonial structures and is free from racism and discrimination.

Job Types: Full-time, Permanent

Pay: $59,541.48-$64,503.27 per year

Benefits:

Casual dress Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off RRSP match Tuition reimbursement Vision care Work from home
Flexible language requirement:

French not required
Schedule:

Monday to Friday
Work Location: Hybrid remote in Vancouver, BC V6J 5C6

Application deadline: 2025-04-30