Job Description

Who Can Apply?:
Internal (DCC Employees) and External (General Public)

Salary Range:
$60,230 - $81,310

Employment status:
Continuing

Term Length:


Security Level:
Reliability

Language Requirement:
Bilingual Preferred

Closing Date:
10/03/23

Country:
Canada

Reporting to (Title):
Regional Director

DCC is proud to be recognized by Forbes on their 2022 list of Canada\xe2\x80\x99s Best Employers! The Coordinator, Regional Administration, provides a range of administrative support to the Regional Operations Manager, Regional Director and regional service line personnel. The incumbent provides high-quality, timely, efficient and effective services, including entering and reporting data, and conducting data quality control activities. The Coordinator may host regional administrative conferences and coordinate other regional conferences and may lead a team of administrative assistants. The incumbent develops creative solutions and ensures the administrative team is focused on collaboration, quality and the timeliness of deliverables. KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

• Provide daily office management and general administrative support
• Train and support regional administrative assistants
• Collect, format and prepare data tables and reports in support of business management and service line activities (e.g. aging, profit and loss, service line)
• Analyze accuracy and relevance of data, create tracking systems, manage information and prepare status reports
• Communicate and ensure compliance with administrative guidelines and processes within the region
• Administer regional office contract awards in the enterprise resource planning system and manage service billing for regional service level agreements and clients
• Coordinate preparation and workflow of human resources documentation between sites, the regional office and Head Office and ensure completeness of human resources
  requests, including alignment with resource plans
• Support employee security clearance process
• Develop and maintain records, filing and tracking systems
• Perform human resources functions (e.g. coach, supervise, plan and allocate resources, manage performance), as required

Other

• Coordinate regional conferences (e.g. administrative, business management, service line)
• Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)
• Take and prepare minutes of monthly staff meetings
• Participate in managing regional office space, including minor office fit-ups, respond to requests for ergonomic assessment
• Other duties as assigned

SKILLS General and Specific Knowledge

• Administrative best practices
• Accounting principles

Formal Education and/or Certification(s) and Experience

• Minimum: college diploma in administration or related field with six years\xe2\x80\x99 relevant experience, or the equivalent

Abilities

• Use applicable computer software and operating systems
• Manage multiple deadlines and priorities
• Demonstrate attention to detail
• Demonstrate leadership and human resources management skills

DEVELOPMENT AND LEADERSHIP

• Lead and manage direct and/or indirect reports
• Provide functional advice and guidance to other employees

WORKING CONDITIONS

• Typical office environment with occasional travel

What\xe2\x80\x99s in it for you?

• Varied work as part of a dynamic team
• flexible workplace schedule
• Optional compressed workweek \xe2\x80\x93 (specify (flex): opportunity to take leave up to 17 days per year. )
• Opportunity to add to your professional profile
• Three weeks of paid vacation -
• Health and dental insurance
• Sick and personal leave
• Wellness allowance
• Participation in Federal Public Service Pension Plan
• Employee & Family Assistance program
• Telemedecine platform (Telus)
• Health spending account
• 13 statutory holidays

DCC is responsible for the Personnel Security Clearance process. Typically to be eligible for a "Reliability" clearance, you must have five years of verifiable background information and to be eligible for a "Secret" clearance, you must have 10 years of verifiable background information. The process usually involves reference inquiries, verification of qualifications, criminal records checks, and credit checks (as required) and may require fingerprints. For more information about obtaining a security clearance, please review the Standard on Security Screening.
DCC\'s Code of Business Conduct (Code) is a condition of employment. It serves to enhance public confidence in the integrity of DCC Employees and provides clarity to Employees on a number of issues, including real or perceived conflicts of interest. Before applying to this (or any) position at DCC, candidates shall familiarize themselves with the Code, because new employees are required to certify that they have read, understood, and agreed to observe the Code upon commencing work at DCC. Employees are further required to review their obligations under the Code and notify the President\'s Office of any changes in their circumstances at the earliest possible opportunity, and to complete the Annual Update once a year.

Be part of a diverse and inclusive workplace! At DCC, we are committed to ensuring everyone has a voice and can be their authentic selves in our workplace. We actively encourage applications from all, including but not limited to, women, Indigenous Peoples, persons with disabilities, visible minorities and members of the LGBTQ2+ community. We also welcome applications from those who are not Canadian citizens who are eligible to work in Canada and have at least 5 years of verifiable background information. DCC is an equal opportunity employer and will consider all requests for accommodation based on a medical contraindication, religion or another prohibited ground for discrimination under the Canadian Human Rights Act. Should you require accommodation, please email careers@dcc-cdc.gc.ca.