Job Description

As the

Coordinator, Records Management

you will work independently to provide support to the Chief Information & Privacy Officer (CIO) to develop, implement and audit a records management framework for CPSA.

KEY RESPONSIBILITIES

Develop, deliver, and evaluate records management measures and training for internal stakeholders, including:

o Develop records management policies and procedures to ensure alignment with CPSA's recordkeeping policy.

o Employs industry standard methodologies in the development and maintenance of Records Retention Standards, Policies, Schedule and Supporting Procedures.

o Maintain and organize CPSA records both paper and electronic, according to CPSA policies and procedures.

o Establishes organizational records management training, communication and change management strategies to promote and sustain records management understanding and knowledge with CPSA internal stakeholders.

o Develop and deliver training materials and user guides.

o Administer inventory of physical and electronic records to ensure strict compliance with laws and regulations, and CPSA policy and procedures.

o Conduct audits, evaluations, and other reports/studies related to CPSA records to promote compliance with records retention policies.

o Facilitate organization wide record clean up and record disposition.


o Provide direction and guidance to teams in managing their information (through the full life cycle from creation to disposition) while ensuring compliance with CPSA standards.

o Work with teams in establishing new document types and names in compliance with CPSA guidelines.

Provide back-up to the Privacy Coordinator as required In support of continuous quality improvement, research new technologies, review processes, and make recommendations to enhance CPSA's technology practices. Other duties as required

QUALIFICATIONS

Education:

Bachelor's degree

Experience:

Experience with Document management systems and frameworks 5-8 years of related experience

Skills:

Project and change management experience. Experience with Privacy Frameworks, DRM (Document Rights Management), ISO frameworks and auditing systems. Experience with setting up training programs for staff Advanced interpersonal and communication skills, including comfortability with presentations and communicating with various internal and external partners. Proficient in Microsoft Office, Adobe and SharePoint required. Organizational and prioritization skills Professional Development through ARMA International or the Association for Information and Image Management (AIIM)

SALARY

The salary for this position is $80,954 and includes a comprehensive benefit package and pension plan.

During the 90-day probationary period, the successful candidate will be required to work from CPSA's downtown Edmonton Office. At the conclusion of a successful probationary period, a hybrid work arrangement may be considered.



Along with your CV, please submit a cover letter outlining why you are the right candidate for this position by telling us how your relevant work experience has prepared you to undertake this role. Submissions without a cover letter will not be considered.



We thank all candidates for their interest in CPSA. Only those selected to move forward in our selection process will be contacted.



Please note that the successful candidate will be required to provide a Criminal Record Check satisfactory to CPSA.



By applying to this position, you are confirming you possess either a Canadian Citizenship, permanent resident status, or valid work permit.



CPSA has suspended its mandatory employee COVID-19 vaccination policy at this time. Should it be deemed necessary to be reinstated, all employees would be required to provide proof of vaccination. By applying to this position, you acknowledge your awareness of CPSA's suspended policy.

CPSA embraces diversity and equal opportunity. The more inclusive we are, the better we can do our work. All candidates are considered for employment regardless of age, race, ethnicity, religion or belief, sex, sexual orientation, gender identity or expression, national origin, veteran or disability status.

CPSA acknowledges we are on traditional lands of First Nations and Metis People. Through our work, we strive to respect, honour, and celebrate histories, languages and cultures of First Nations, Metis, Inuit and all First Peoples of Canada.