Job Description

The Coordinator, Programming & Placemaking provides essential administrative, logistical, and coordination support to the Programming & Placemaking team. This role helps deliver high-quality cultural programming, community activations, and public-space experiences at Northcrest. Working closely with the Director and Associate Producer, the Coordinator supports artist and partner contracting, daily programming operations, and cross-departmental collaboration to ensure smooth execution of all interim and long-term placemaking initiatives.

Key Responsibilities

Producing & Administrative Support

Support the management and tracking of program budgets, contracts, NDAs, POs, invoices, and financial documentation. Help create and manage work-back schedules, timelines, and deliverables for events. Coordinate with internal departments (marketing, operations, public affairs, etc.) to ensure seamless execution of programs. Support preparation and submission of event permits, ensuring compliance with all bylaws and regulations. Assist in developing and maintaining systems that promote positive, accessible, and well-managed public experiences.
Event & Site Operations Support

Support day-to-day operations of internally programmed zones, including scheduling, reporting, and liaising with on-site staff. Help maintain standards, policies, and operational procedures to ensure a high-quality public experience. Assist with financial tracking and administrative workflows for internally programmed zones. Coordinate and execute key communication and promotional initiatives alongside the Marketing and Communications team to ensure a positive and cohesive visitor experience journey. Support the planning, coordination and onsite execution of third-party rentals and events, as well as Northcrest-led programming that advances community engagement, public affairs initiatives, business development and stakeholder relations Attend key events and activations as required.
Programming Support

Assist the Director and Associate in developing short-term programming plans for Northcrest-led site activations by supporting programs that drive traffic to the site and enrich the local community and broader city. Coordinate updates to the programming calendar, ensuring schedules, deliverables, and internal needs are accurate and up to date. Support the curation and contracting of artists, animators, vendors, and activators, assist with RFP/RFQ processes for procurement. Maintain partnership documentation and support execution of co-produced or collaborative programming initiatives.
Qualifications

Up to 3 years of experience in event programming, event production, public-space management, facility operations, placemaking, or a related field. Bachelor's degree in a relevant discipline (e.g., Arts Management, Event Management, Urban Studies, Cultural Studies, Recreation, Communications) preferred or an equivalent combination of education and experience. Experience coordinating events, cultural programs, partnerships, or community activations. Familiarity with event permitting, contracting, insurance, and vendor coordination considered an asset. Proficiency with standard office software (e.g., Microsoft Office, Google Workspace); experience with project management or scheduling tools is an asset. Detail-oriented with strong organizational skills and the ability to manage multiple deadlines simultaneously. Thrives in a fast-paced, dynamic environment and can adapt quickly to shifting needs. Positive, proactive attitude with a collaborative mindset and willingness to support team members. Strong verbal and written communication skills, with the ability to communicate clearly with internal teams, artists, partners, and the public. Demonstrates professionalism, reliability, and a commitment to high-quality public experiences. Takes initiative and shows creativity in problem-solving. Ability to work occasional evenings and weekends as required for events and activations.
Job Types: Full-time, Fixed term contract

Pay: $65,000.00-$70,000.00 per year

Benefits:

Company events Dental care Employee assistance program Extended health care On-site parking Paid time off
Work Location: Hybrid remote in North York, ON