Job Description

Position Profile:

Job Title:

Coordinator, Philanthropy

Department:

Philanthropy

Reports to:

Vice President, Philanthropy

Location:

Humber River Health Foundation - 1235 Wilson Avenue, Toronto, ON

Work Model:

Hybrid (Tuesday to Thursday in office; Monday and Friday remote)

Employment Type:

Full-Time, Permanent

Position Summary

The Coordinator, Philanthropy provides essential administrative and operational support to the Philanthropy team at Humber River Health Foundation. Reporting to the Vice President, Philanthropy, this position ensures that fundraising operations, donor processes, and internal coordination are executed efficiently and with a high level of professionalism.
The successful candidate will manage scheduling, donor database entry, meeting and committee coordination, presentation materials, and donor tour logistics, contributing to the team's success in delivering exceptional donor experiences and achieving fundraising goals.

Key Responsibilities

Administrative and Departmental Support

Provide administrative and scheduling support to the Vice President, Philanthropy. Coordinate internal and external meetings, including agenda preparation, note-taking, and action item tracking. Prepare and proofread presentation materials, donor proposals, and internal briefing documents. Coordinate donor and partner meetings, hospital tours, and stewardship activities. Provide administrative support to internal Foundation and hospital committees as needed. Maintain professionalism and confidentiality in all interactions with donors, volunteers, and hospital partners.

Database and Information Management

Accurately enter and update donor and prospect information in Raiser's Edge, maintaining data integrity and consistency. Generate reports, mailing lists, and donor activity summaries for the Philanthropy team. Track pledges, stewardship activities, and moves management details to support donor relationship management and reporting.

Gift and Financial Process Support

Monitor and track the Foundation's securities account, ensuring timely processing and communication regarding gifts of securities. Coordinate the gift agreement process, tracking drafts, approvals, and execution in collaboration with the Philanthropy and Finance teams. Maintain accurate digital and hard copy files of donor agreements and related documentation.

General Foundation Support

Assist with department organization, invoice tracking, and file maintenance. Provide reception coverage as needed, greeting guests and handling inquiries in a professional and welcoming manner. Support Foundation-wide meetings, events, and cross-departmental initiatives as required.

Qualifications & Skills

Finish

Required

2-3 years of administrative experience, ideally within a fundraising, nonprofit, or healthcare setting. Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook), with strong PowerPoint skills. Experience using a CRM or donor database such as Raiser's Edge. Excellent organizational skills with the ability to manage multiple priorities. Strong written and verbal communication skills and attention to detail. Discretion and professionalism in handling confidential information.

Preferred

Postsecondary education in fundraising, communications, business administration, or a related field. Experience supporting senior leaders in a philanthropic or healthcare foundation environment.

Core Competencies

Organized, proactive, and dependable. Service-oriented and adaptable in a fast-paced environment. Strong relationship-building and collaboration skills. Professional, polished, and solution-focused.

Working Conditions

Full-time, hybrid role based at Humber River Health Foundation, 1235 Wilson Avenue, Toronto, ON. In-office Tuesday to Thursday; remote Monday and Friday. Standard office hours, with flexibility for Foundation events or donor meetings. * Provides reception coverage as required.