Job Description

By clicking the \xe2\x80\x9cApply\xe2\x80\x9d button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda\xe2\x80\x99s and . I further attest that all information I submit in my employment application is true to the best of my knowledge.



With around 30,000 people working in approximately 70 countries we are a truly global partner for better health. Takeda is dedicated to pharmaceutical innovation and tackling diseases for which there is currently no cure. We are expanding continuously into new fields of treatment and therapy. By always putting people first, we empower employees so everyone can develop to his or her full potential. We are looking for colleagues with the right skills and experiences to support us in improving the quality of the most precious thing we know life.

Role Objective

In an increasingly complex and rapidly changing environment, Takeda is searching for a highly capable coordinator to provide support and manage projects to enable the Patient Value & Access (PV&A) team to deliver on their objectives. They will support the team to create value based partnership initiatives that communicate the value of Takeda, our services and products to national/provincial government, public and private payers and other relevant external customers. Cross functional work across all levels will be critical to for success

Accountabilities

• Lead and manage procurement and invoice payment process for the department, including new vendor onboarding, risk assessments, vendor life-cycle change management requests, and contract execution.

• Support the management of PV&A departmental and therapeutic area budgets, ensuring key stakeholders are updated on a regular basis. Responsible for ensuring all budget trackers are up-to-date and budget is reconciled with finance to ensure appropriate accruals and payments are processed.
• Support communication, and manage administrative process with patient organizations, in collaboration with the Patient Engagement & Advocacy Lead
• Manage the patient engagement system and assist others to navigate system and help resolve problems/issues. Recommend and lead system improvements.
• Manage the internal review and approval process for communication tools e.g external presentations
• Provide support for ongoing PV&A activities (submissions, payer communication)
• Coordinate the administrative, contracting and payment process for all PV&A sponsorships, and other PV&A initiatives
• Administrator of PV&A Sharepoint and Microsoft Teams Sites, including ensuring content, access, permissions, files are approved, updated, and audit ready
• Be the PV&A owner for the Bloom, learning and development platform
• Lead organization and execution of team events e.g. department/offsite meetings and external engagement as needed.
• Support PV&A Head and Leadership team on leading or driving governance, processes, and project management as needed
• Coordinate onboarding activities for new employees to PV&A e.g. training on Concur, etc
• Special projects required by Head, Directors, Managers. Provide Ad Hoc request to support the PV&A team, as they arise

Key Capabilities

• Excellent oral and written communication, and fluency in English
• Highly collaborative team player with growth mindset, agility and a can-do attitude and strong work ethic. Excellent communication within team but with also with cross functional partners
• High and accurate attention to detail in day to day activities, especially finance and compliance to SOPs. Strong sense of accountability for accurate and timely execution of tasks, in a timely manner. Proactive follow-up to ensure deadlines are met.
• Strong organizational capabilities, and demonstrated ability to prioritize and manage multiple responsibilities
• Customer experience an asset to work with government, patients and patient organizations
• Solution oriented for innovative solutions
• Understanding of healthcare or pharmaceutical environment is helpful
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint)
• Familiar with or ability to learn new programs e.g SAP, ARIBA

Education and Experience

• Post secondary degree
• Minimum 2-3 years in pharmaceutical or executive assistant capacity an asset
• Proven track record for demonstrating proactive, communication and administrative support, to enable the managers to deliver on their objectives.
• Computer literacy \xe2\x80\x93 MS Office (i.e. Word, Excel, PowerPoint databases etc.)
• Bilingual French and English is an asset.

Travel Requirements

• Willingness to travel to regular meetings or client sites, including overnight trips as required

Locations

Toronto, Canada

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time

Takeda