Job Description

Under the general direction of the Assistant Controller - Community Services, the Coordinator of Financial Services is responsible for planning, coordinating and compliance of all financial aspects relating to his/her assigned divisions within the Community Services department. The emphasis is on providing timely, independent, and objective financial analysis to management for their business decisions and providing suggestions for improvement to accounting processes and policies. The development and maintenance of internal controls to safeguard the Departments assets from mismanagement or misappropriation is also a critical function of this position.


This senior financial position will bring required business acumen and financial expertise to manage revenue and expenditures in their respective portfolio which includes Recreation Services Division and Community Development Division. The assigned portfolio has a combined revenue and expenditure of $14 Million and $56 million respectively. The Coordinator of Financial Services is responsible for the planning, coordination, research, review, analysis and interpretation of financial and statistical data. The incumbent is a "Specialist" expected to be the main source for financial information pertaining to his/her assigned Division. The Assistant Controller, Manager of Finance, and other Senior Managers rely on the incumbent to provide pertinent financial information for decision making.


Furthermore, the Coordinator of Financial Services supervises two Accountant Technicians who assist with managing the assigned divisions. The Coordinator plays an instrumental role in mentoring the Accountant Technicians as they move through their professional accounting program. Time and attention are needed to support the Accountant Technicians to further their development within the organization.


Additional Information:


Due to the complexity and wide scope of the Community Services Department; this position is expected to display independence of action and be actively involved in strategic decisions that affect their assigned portfolio. He/she is expected to provide valuable input on a wide range of operational and strategic issues.


This job also involves the handling of politically sensitive and confidential documents and preparation of financial reports to Senior Departmental Management under tight and competing deadlines.

As the Coordinator of Financial Services

, you will:

Provides leadership, supervision and direction for Accountant Technicians. Plans, leads and coordinates the assigned divisions operating (departmental and service-based) budgeting processes including assisting divisional managers in developing goals and objectives. Plans, leads and coordinates the accurate and timely forecasting and year-end financial statements for assigned divisions. Manages daily activities ensuring that they are provided in compliance with financial accounting standards and all City policies, and ensuring that accounting, administrative, and payroll services including quarterly and annual reports are accurate and timely. Identifies and investigates weaknesses in all departmental financial systems, presents alternative solutions and coordinates system implementation. Reviews and analyzes Administrative Reports to ensure financial implications are highlighted through the preparation of Financial Impact Statements. Provides technical support in special projects along with the Assistant Controller and/or Manager of Finance, and acts for them during their absence.

Your education and qualifications include:

Professional accounting designation in good standing is required.

Bachelor's Degree in Commerce or equivalent.

Minimum four years' experience with independent management of a finance operation that includes budgeting, forecasting and year-end financial statements for Operating, Capital and Reserves.

Minimum two years' experience supervising staff.

Demonstrated ability to identify information needs of staff and management and to integrate into an appropriate reporting system.

Demonstrated ability in directing the accounting, administrative and payroll functions for a large, complex department.

Demonstrated ability in preparing and/or analyzing and interpreting financial and statistical reports.

Demonstrated ability to establish and maintain positive working relationships with employees at all levels of the organization, external contacts, and the public, in accordance with the Respectful Workplace Policy. Demonstrated ability to plan, organize, prioritize tasks, and meeting deadlines.

Demonstrated ability to initiate action with limited supervision and instruction.

Strong knowledge of accounting and control systems with the ability to develop and implement new systems.

Demonstrated ability to communicate effectively, both verbally and in writing.

Strong knowledge of the Community Services Department(s), including all financial systems, business processes, policies and procedures is preferred or expected within 12 months.

Demonstrated ability to develop complex spreadsheets using advanced Microsoft Excel and strong knowledge of Microsoft PowerPoint and PeopleSoft Finance and Budget modules.

Ability in preparing reports for senior management.

Strong knowledge of Generally Accepted Accounting Principles (GAAP) and other reporting practices applicable to municipal governments and in general, and other reporting entities.

Knowledge of CUPE & WAPSO collective agreements is preferred.

IMPORTANT

: Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service https://canalliance.org/en/ at application.

Conditions of employment:

The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid. Professional accounting designation in good standing. * A Police Information Check satisfactory to the employer will be required from the successful candidate at their expense.