Job Description

Dean Group is currently looking for a Temporary Coordinator for a client in Waterloo, ON.

Location: Waterloo, ON

Pay rate: Approx. $35/hour

Job status: Approximately 10-12 months

Hours: (Hybrid) Monday - Friday 8:30-4:30pm, rotation weekly schedule - Tuesday-Wednesday-Thursday

Coordinator, International Agreements:

The Coordinator, International Agreements is responsible for the coordination and administration of the clients' international agreements stewardship process in support of the client's internationalization strategies and goals. The coordinator assists the Manager, International Agreements in drafting and reviewing agreements and is responsible for the ongoing development and implementation of process improvements. The Coordinator plays a key role in strengthening and maintaining relationships with internal stakeholders and organizations worldwide.

Duties:

Agreement Stewardship and Administration

• Coordinates and maintains accurate and consistent international agreement records and information
• Stewards a variety of agreement types through efficient workflow processes including assessment, consultation, drafting and negotiating, internal review, finalizing and executing, monitoring and reporting
• Monitors and provides action when required through the lifetime of an agreement
• Acts as a subject matter expert on international agreement types, classifications, templates and processes
• Assists the Manager, International Agreements in the consultation and negotiation of agreements
• Prepares standard draft agreements
• Oversees the preparation of finalized agreements and the routing of agreements for signature
• Communicates to the University community when new/renewal agreements are executed
• Prepares ad hoc and scheduled reports
• Responsible for the overall management of the team's shared email account
• Researches, maintains knowledge and effectively communicates information related to University and partner policies and procedures, agreement administration best practices and common contract terms and language
• Helps to ensure complete and accurate documentation is maintained during agreement stages, including negotiations, for due diligence purposes

Agreement Review

• Reviews draft agreements, interprets contract terms and language to provide detailed editorial support to Manager, International Agreements
• Proofreads draft agreements
• Finalizes, proofs and formats draft agreements

Process Development and Implementation

• Acts as a subject matter expert in agreement stewardship processes and continuous improvement
• Leads the implementation of process improvement projects, ensuring efficient and effective agreement stewardship and administration while helping to ensure close collaboration and effective communication within WI and with University stakeholders
• Plays a key implementation role and maintains ongoing expertise related to the client/business process management software employed by Waterloo International
• Plays a coordination role on special projects related to international agreement administration and partnership building

Relationship Building

• Employs strong intercultural communication skills to build and maintain effective working relationships with key contacts at partner universities and organizations and within the University
• Plays a lead client service role in responding to inquiries and information requests from partner universities and organizations and the University community
• Engages and supports University stakeholders operationalizing activities under international agreements
• Works closely with members of Waterloo International (in particular the International Relations Managers) as well as other University departments, to address agreement questions, problem solve issues, and collaborate on furthering partnership goals.
• Performs other duties as assigned

Qualifications:

• 3 years' administrative experience
• Experience working in intercultural and/or international settings
• Experience with client relationship and/or records management software
• Contracts/agreement administration experience highly desirable
• Experience in a university environment preferred
• Project management experience
• Familiarity with student mobility programming desirable

Knowledge/Skills/Abilities

• Proven strength in relationship building and partnership management
• Strong intercultural communication skills with ability to apply diplomacy and tact while working with a variety of stakeholders from diverse backgrounds
• Strong critical thinking, judgement and decision-making skills
• Excellent oral and written communication skills
• Demonstrated time-management skills with ability to work in a high-volume environment
• Exceptional attention to detail
• Outstanding organizational abilities
• Knowledge and/or application of process improvement techniques

Apply today by sending your resume to Only suitable candidates will be contacted directly to set up an interview."

DEAN Group is in compliance with the Accessibility for Ontarians with Disability Act (AODA), 2005 and will, upon request, provide the information in this communication or documentation about our services in a format that takes into account a person's disability.

All Dean Group staff are fully trained and have established a Customer Service Standard in an effort to ensure that our office provides excellent customer service for all, including those with disabilities.

DEAN Group is pleased to assist those who may require specific accommodations due to a personal disability. We would ask that those who require assistance to notify our offices as soon as possible if accommodation is necessary

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