Job Description

Title: Coordinator, Finance Administration

Employee Working Location: Remote/Virtual (British Columbia, Canada)

Employment status: Temporary full time (18 months)

Salary band: $42,473- $53,091 / year

The Canadian Red Cross (CRC) \xe2\x80\x93 one of the most inspirational not-for-profit organizations on this planet and an awardee on the Forbes list of Canada\xe2\x80\x99s Best Employers 2022 - is seeking a Coordinator, Finance Administration to join our team.

We are guided by our Fundamental Principles of humanity, impartiality, neutrality, independence, voluntary service, unity, and universality. We help people and communities in Canada and around the world in times of need and support them in strengthening their resilience.

Starting with the hiring process, we are committed to having an accessible, diverse, inclusive, and barrier-free work environment where everyone can reach their full potential. We encourage all qualified persons who share our values and want to contribute to fostering an inclusive and diverse workplace to apply.

The incumbent will support BC & Yukon programs with budget and finance-related tasks, awareness and oversight, with additional support provided to Emergency Management.

In this role, you will:

• Carries out the PDCT Admin function in times of emergency response activation.
• Prepares cash reports and bank deposits for general revenue, credit cards, disaster appeals and donations. Receive, code, process, and deposit funds including donations and grants. Ensure all donations meet required processing guidelines for charitable receipting practices as set out by the CRC receipting practices (in accordance with Canada Revenue Agency guidelines).
• Supports tracking and reporting on funds in alignment with donor and CRC requirements and maintain file backup of all amounts received and expended.
• Liaises with Purchasing Agent, vendors, and the National Payment Centre to ensure payment of invoices and investigation of overdue/outstanding accounts payable.
• Ensures timely and accurate processing of goods & services vouchers in close conjunction with the Emergency Management team, and act as Payment Card Administrator for Prepaid Card program in BC& Yukon. Oversee other forms of gift cards.
• Helps complete the monthly reconciliation for administrative processes such as vehicle mileage tracking, postage and copying expenses. Act as a BC Administrator of Papercut as designated
• Identifies areas for volunteer involvement, develops training materials, delivers training, builds, and maintains team of volunteers to support day to day work and response related activities.
• Contributes to vacation coverage, in-office supports when needed, and other functions of overall BC & Yukon Business Support team.

What we are looking for:

• The minimum qualifications for this job include post secondary education in office administration or a related field.
• Two (2) to three (3) years of job-related work experience, including managing and maintaining files, or an equivalent combination of education and experience.
• Fluency in English is required, French is an asset.

• Demonstrates strong customer service skills.
• Excellent organizational, time management, and problem-solving skills with attention to details.
• Proficiency in using Microsoft Office Suite and Outlook.
• Experience working with and supporting volunteers, creating, and maintaining files.
• Be flexible, able to work independently and as a team member while following policy directives.

Working conditions:

• Most of the work is performed in an office or home office environment.
• Travel throughout the province may occasionally be required.
• May be required to work non-traditional hours, be on-call, and respond.
• Eligibility to work in Canada: At this time, we welcome applications from candidates eligible to work in Canada. If you are not a citizen or permanent resident of Canada, we encourage you to carefully review your visa to find out whether you are eligible to work in the job you are considering applying for. Refer to our FAQ for more information.
• If you are selected for this role, you will be required to complete a successful pre-employment screening process which includes a satisfactory Enhanced Police Information Check (E-PIC).
• At this time, the CRC has temporarily suspended our Covid-19 vaccination policy and does not require but continues to strongly encourage full vaccination of all our personnel.

Qualified applicants are encouraged to apply as soon as possible - those who apply after the selection process has started may be held for a second review if needed OR reviewed for alternative roles. We appreciate the time and effort it takes to apply and thank you in advance.

If you require accommodation measures during any phase of the hiring process, please notify us as soon as possible. All information received in relation to accommodation requests will be kept confidential.

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Canadian Red Cross