Job Description

Title: Coordinator, Community Giving
Department: Community Giving
Reports to: Executive Director, Community Giving
Existing Vacancy: No
Location: 2075 Bayview Ave, North York, ON M4N 3M5 (K-Wing)
Who We Are
Sunnybrook Foundation inspires lasting support for Sunnybrook Health Sciences Centre, one of Canada's largest and most dynamic health science centres impacting the lives of the more than 1.1 million patients it sees each year. Sunnybrook is ranked #2 in Canada and #24 worldwide in Newsweek Magazine's World's Best Hospitals 2025 list. This is the seventh consecutive year Sunnybrook has received this recognition.
Together with our donor community, Sunnybrook Foundation raises critical funds for Sunnybrook's world class academic health sciences centre to achieve our shared vision to invent the future of health care. With ambitious goals ahead, the Foundation is committed to continuing to grow our results and impact as we help Sunnybrook to raise sights, uncover new possibilities, develop talent, and deliver exceptional care.
We are one team in pursuit of a common purpose - to inspire lasting support for Sunnybrook - and we are guided by our values: Build Connectedness, Act with Integrity, Meaningful Collaboration and Strive for Excellence.
Why Join Us
At Sunnybrook Foundation, purpose and passion drive us. We lead with our values and know that our diversity makes us stronger. Here, your work will help raise funds to shape the future of one of the world's best hospitals, contributing to innovation and a profound impact on the communities we serve. You will collaborate, learn, and grow with a team united in our ambition.
Position Summary
The Coordinator, Community Giving plays a key supporting role within the Community Giving team at Sunnybrook Foundation. This position is responsible for coordinating and executing administrative and operational functions that enable the effective implementation of fundraising campaigns and donor engagement initiatives, with a focus on direct response, mid-level, monthly, and tribute giving, as well as the staff and community 50/50 lottery.
Reporting to the Executive Director, Community Giving this role works cross-functionally with colleagues across the Foundation, including Marketing & Communications, Finance, and Donor Relations. The Coordinator brings strong organizational skills, attention to detail, and a passion for donor experience and philanthropy to help deliver exceptional results that support Sunnybrook's mission to invent the future of health care.
Key Duties and Responsibilities
Campaign and Program Coordination

• Assist in coordinating the staff and community 50/50 lottery programs, including ticket sales tracking, prize logistics, reporting, and AGCO compliance documentation.
• Help maintain campaign calendars and monitor campaign milestones and deadlines to ensure smooth execution.
• Support the planning and execution of integrated fundraising campaigns (e.g., direct mail, email, phone, digital, D2D) by managing timelines, tracking deliverables, and coordinating with internal and external partners.

Data, Reporting & Donor Engagement

• Support stewardship activities for direct response and mid-level donors, including sending thank-you notes, coordinating donor recognition packages, and assisting with personal outreach initiatives.
• Generate regular and ad hoc reports related to campaign performance, donor engagement, and revenue tracking as required.

Administrative Support

• Manage the coordination of Community Giving invoices, ensuring timely approval by the signing authority and processing by the finance department.
• Manage shared team resources, including campaign files, meeting agendas and summaries of next steps and action items, and budget tracking documents.
• Prepare presentations, briefing notes, and internal reports to support planning and decision-making.
• Monitor inventory and coordinate the production of campaign collateral, stewardship materials, and promotional items.

Team Collaboration & Cross-Functional Support

• Provide project support for key departmental initiatives, including strategic planning sessions, program reviews, and cross-functional collaborations.
• Support the integration of Community Giving strategies across departments by assisting with internal coordination and communication.
• Participate in regular team meetings, brainstorming sessions, and training opportunities to contribute ideas and promote continuous improvement.

Qualifications and Competencies

• Minimum 2 years of experience in a fundraising, marketing, or administrative support role (ideally within the nonprofit or healthcare sector).
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
• Excellent interpersonal and communication skills, with a professional and donor-centered approach.
• Proficient in Microsoft Office (Word, Excel, PowerPoint); experience with donor databases (e.g., Raiser's Edge, CRM Solutions) is an asset.
• Comfortable working with data, tracking campaign performance, and producing reports.
• Demonstrated ability to work collaboratively as part of a team and independently.

Application Process
To apply, please submit your resume and co?ver letter in a single file. We appreciate the interest of all applicants; however, only those selected for an interview will be contacted.
Total Rewards Package
The hiring range for this position is $47,000 - 58,000. The salary will be determined based on the successful candidate's years of experience, qualifications and competencies that are relevant to this position.
In addition to salary, our competitive compensation package also includes, comprehensive health and dental benefits, HOOPP (Healthcare of Ontario Pension Plan), hybrid work environment with a minimum of two (2) days in office, 2 float days each fiscal year and additional Sunny Days (long weekend closures in advance of summer long weekends and Christmas Eve).
We thank all applicants in advance. Only those selected for an interview will be contacted.
We know that everyone's career journey looks a bit different and experience comes in many forms. If you're unsure whether your experience matches all of the requirements but still think this would be a great fit, we encourage you to apply.
Sunnybrook Foundation values equity, diversity and inclusion within the workplace and is committed to fostering a work environment where employees can bring their whole selves to work, are valued for their diversity, and feel a sense of belonging.
We are committed to providing an inclusive and accessible recruitment experience for all candidates. If you require accommodations at any stage of the hiring process, please let us know when you are contacted. If you are looking for an exciting opportunity and to build a career in an innovative and dynamic organization, submit your resume by clicking on Apply Now below.
Sunnybrook Health Sciences Centre is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability during any stage of the recruitment process, please indicate this in your cover letter.
Sunnybrook Health Sciences Centre is strongly committed to inclusion and diversity within its community and welcomes all applicants including but not limited to: visible minorities, all religions and ethnicities, persons with disabilities, LGBTQ persons, and all others who may contribute to the further diversification of ideas.

Skills Required