Job Description

OCAD University acknowledges the ancestral territories of the Mississaugas of the Credit, the Haudenosaunee, the Anishinaabeg and the Huron-Wendat, who are the original owners and custodians of the land on which we live, work and create.
Please note that internal job postings are open only to current permanent OPSEU Local 576 Unit 1 employees and temporary OPSEU Local 576 Unit 1 employees with one year of continuous service.
Reporting to the Assistant University Librarian (AUL), the Coordinator, Circulation & Acquisitions is responsible for circulation and acquisitions functions, workflows, and processes in support of the University's curriculum.
Summary of Responsibilities:
Circulation:

• Coordinate and provide circulation and access services to the OCAD U community
• Assist the AUL with development of policy and procedures related to circulation and access services
• In coordination with the AUL and Library Learning Zone Coordinator, participate in the recruitment, hiring, training, and supervision of Library student monitors; assign daily tasks and schedules, and report hours worked
• Support Interlibrary Loan (ILL) and Automated Fulfillment Network (AFN) services, including shipping, receiving, and managing physical ILL/AFN items and document delivery at the circulation desk
• Support course reserves service, including collaborating with the E-Reserves Coordinator and circulation staff on course reserves scanning and other functions
• Manage patron records in Alma and remove blocks for patrons as needed; process, manage, and investigate fines and fees
• Coordinate circulation activities in Alma, including troubleshooting problems and testing new features
• Coordinate other access services tasks with circulation staff and student monitors, including shelving and shelf reading
• Work scheduled shifts (e.g. afternoons, evenings, weekends) at the Dorothy H. Hoover Library based on service needs
• Provide training and support to Library staff working shifts at the service desk or assisting with related circulation and access services duties
• Assist in the coordination and handling of library materials, which may require lifting up to 5-15kgs

Acquisitions

• In coordination with Librarians and E-Reserves Coordinator, order print and non-print materials for library collections and course reserves
• Track purchases and funds in relevant spreadsheets; communicate regularly with Librarians and E-Reserves Coordinator on purchasing and budget updates
• Create purchase orders and acquisition records, manage vendor information in Alma, verify receipt of items, and identify and resolve discrepancies
• Resolve ordering, billing, shipment and/or access problems with vendors
• In coordination with the University Librarian and Systems Librarian, assist in conducting annual fiscal opening and closing procedures

Other:
Collect and maintain data, reports, and statistics related to circulation and acquisitions
Assist the University Librarian and Assistant University Librarian in related tasks that contribute to the successful operation of Library Services
Qualifications:

• Library Technician diploma; a post-secondary degree in visual or fine arts, art history, design, or media studies considered an asset, or equivalent
• Minimum of three (3) years of related work experience, with demonstrated strength in customer service, preferably in a post-secondary academic library
• Strong organizational skills, with demonstrated accuracy and attention to detail
• Strong computer skills, with a working knowledge of Ex Libris Library Systems (including Alma, Primo, and Leganto), Microsoft Office Suite, (including Excel, Outlook, and Teams), Adobe Acrobat, ABBYY FineReader, and OCLC WorldShare
• Demonstrated service orientation, strong oral and written communication and interpersonal skills
• Demonstrated ability to work both independently and collaboratively in a team environment
• Knowledge and interest in art & design is an asset
• Demonstrated commitment to the principles of equity and diversity and experience promoting a respectful work and learning environment for students, staff and faculty
• Willing and able to work evenings and weekend shifts as required

Compensation: OPSEU Unit 1, Appendix A, Grade A3; $27.56 to $35.76 per hour
Hours of Work: 35 hours per week, must be willing and able to work evenings and weekend shifts as required. This is a temporary, one (1) year contract.
Mode of Work: On Campus
Interested internal permanent OPSEU Local 576 Unit 1 or temporary OPSEU Local 576 Unit 1 employees with one year of continuous service applicants are invited to submit an updated *resume and cover letter (PDF) by selecting "Apply Now" below, no later than Monday July 28, 2025.
*Please upload your resume and cover letter as one PDF. Please name your upload: FirstName_LastName-Job Code
As an employer committed to employment equity, we encourage applications from members of equity-deserving communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.
We encourage members of designated equity-deserving groups to self-identify within the voluntary Applicant Questionnaire.
In order to alleviate the under-representation of racialized and Indigenous administrators, priority in hiring will be given to qualified racialized and Indigenous persons who self-identify as such in the application process. This initiative is a special program under the Ontario Human Rights Code.
OCAD University is committed to providing an inclusive and barrier free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please People & Culture for more information or refer to .
All qualified persons are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.