Job Description

Who We Are
Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose - the essence of SFU - is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.
The SFU Co-op program is dedicated to providing unparalleled career development opportunities to students. Our primary objective is to facilitate work-integrated learning experiences through co-op placements. We offer comprehensive career services along with individualized coaching to support our students' personal and professional growth. Our team empowers a diverse range of students to achieve their career goals and contribute meaningfully to the community. We are committed to SFU's overarching goals and strategic initiatives, ensuring our students are prepared for the rapidly evolving business landscape. Our team culture values collaboration, innovation, and excellence, all driven by a shared passion for student success and continuous improvement.
About the Role
The Co-op Program Assistant is a critical member of the Co-op Education team, providing administrative support and customer service to students and employers. Co-op Program Assistants work collaboratively to deliver shared program functions, including job postings, interview coordination, placement activities, database and website maintenance, and responding to general inquiries.
In addition to these collective responsibilities, each Co-op Program Assistant provides dedicated support to a specific faculty co-op program. This position supports the Science, Environment & Health Sciences Co-op programs, serving as a primary point of contact for students and faculty within that area. Duties include recording work terms, registering students in practicum courses, and supporting the overall co-op experience.
The role requires the ability to work independently, prioritize work, and handle confidential material with discretion, along with excellent interpersonal, communication, and customer service skills. The successful candidate is detail-oriented and has a strong knowledge of standard office practices, methods, and equipment.
The ideal candidate for the Co-op Program Assistant role would have exceptional communication skills, be highly organized, self-motivated, confident and logical with an ability to prioritize tasks. The candidate should possess natural leadership skills, high self-awareness, and the ability to work effectively within a team. It is crucial for the candidate to have a high level of proficiency in using various office technologies.
Qualifications
High school graduation and two years post-secondary education or formal certificate/diploma program equivalent, with courses in office procedures, and word processing, spreadsheet, database, and desktop publishing applications. 3 years of related experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable.

• Excellent interpersonal, communication (oral, written), and customer service skills.
• Good knowledge of standard office practices, methods and equipment.
• Ability to work independently, prioritize work, and handle confidential/sensitive material with discretion.
• Excellent organizational and time management skills.
• Proficient in word processing, spreadsheet, database, and desktop publishing applications at an intermediate level.

What We Offer
At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer continuing employees who belong in the Canadian Union of Public Employees (CUPE Local 3338):

• 3 weeks' vacation (prorated for the first year)*
• Hybrid-work program for eligible positions
• Employer paid defined benefit pension plan
• On-campus tuition waiver for employees and their immediate family members*
• Funding for professional development expenses*
• And more!

*Prorated for part-time employees
Additional Information
For external candidates, the starting salary is the first step of the salary range.
Please include your cover letter and resume in one attachment.
SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.
We are committed to ensuring that the application and interview process is accessible to all applicants. If you require any assistance or accommodations, please contact pei_reception@sfu.ca.

Skills Required