Job Description

Organizational Unit
University of Victoria -> Co-operative Education
Location
University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date
1 March 2025
Please note that positions will close at 4 p.m. on the closing date.
FTE
0.5
Salary Grade
$4,305.00 - $4,438.00
Additional Posting Information:
N/A
Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
Classification
PB7
Hours of Work
0.5 FTE
Start Date
4/14/2025
End Date
4/13/2026
Employee Group:
CUPE 951 - Term
# of Hires Needed
1
Category
Administrative and Support Services
About this Opportunity
One of the distinguishing characteristics of the University of Victoria is its commitment to experiential learning. For more than 40 years, UVic has been a leader in providing students with relevant, engaging and practical learning experiences beyond the classroom. Experiential learning is proven to be a powerful way to engage students in their studies by facilitating opportunities to put theory into practice, make connections with professionals in the field and develop career related skills and competencies.


UVic has one of the largest co-op programs in Western Canada, with more than 4,000 work placements taking place each year with employers across Canada and around the world (uvic.ca/coop). Our Career Services is an on-campus career development service that helps students and alumni prepare for successful careers (uvic.ca/career-services). Our Community-Engaged Learning (CEL) team supports students and instructors to engage in community-engaged learning experiences and research with diverse community initiatives (uvic.ca/cel).


This position provides secretarial and general assistance to the

School of Public Administration Co-op and Career Program

.

This position is eligible for a Hybrid Work Arrangement




Job Summary
The Co-op and Career Assistant provides secretarial assistance and performs general administrative tasks. Responsibilities include responding to inquiries from students, faculty, staff and employers; processing job descriptions for posting; supporting interviews between students and employers; maintaining records; generating a variety of reports and statistics for review; recording and tracking various required forms and documentation; assisting with the scheduling of meetings; preparation and distribution of various mail-outs; producing correspondence; providing assistance with the coordination, marketing and promotion of on-campus events; tracking, reconciling and processing budget expenses, etc.


Co-op and Career Assistants work closely and collaboratively to ensure a consistent, high level of service across all Co-op and Career programs and services. Reporting to their assigned Associate Director, the Assistants may work to support other areas, as assigned, or required, based on operational requirements.


Job Requirements

Experience

:

Must have a minimum of 2 years of recent experience in a similar position.


Related work experience should include:

Providing a range of clerical and customer service Using standard office equipment and software (e.g., MS Office) Using databases and spreadsheets
Preference will be given to applicants with:

Experience working with Co-op programs and/or Career Services and/or at the University of Victoria Experience with UVic information systems

Knowledge/Skills/Abilities:

Strong clerical related technical skills, including ability to effectively learn, navigate and leverage a range of technologies. Ability to process documentation with accuracy and attention to detail. Strong communication and interpersonal skills with demonstrated ability to relate well and work effectively within a team environment, as well as the larger UVic community. Financial skills including numeracy and basic mathematics. Initiative, good organizational skills and the ability to work on a variety of projects both independently and as part of a team are essential. Ability to multi-task, be resourceful and be able to handle multiple requests and challenges. Ability to act effectively in a receptionist capacity and perform multiple tasks in a busy office environment with many interruptions.

Specialized Knowledge/Education:

Secondary school graduation or equivalent.

Territory Acknowledgement:

We acknowledge and respect the L?k?????n (Songhees and X?seps?m/Esquimalt) Peoples on whose territory the university stands, and the L?k?????n and WSANE? Peoples whose historical relationships with the land continue to this day.

Equity and Diversity Statement:

UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups experiencing barriers to equity.


Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement:

If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.

What UVic Offers:

To learn more click here