Job Description

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Job Details

Co-op and Career Assistant - (997599.8)

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Organizational Unit

University of Victoria -> Co-operative Education

Posting Close Date

16 April 2023

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.0

Salary Grade

$3,805.00 - $3,920.00

Additional Posting Information:

N/A

Salary posted will be pro-rated based on FTE

Classification

Secretary/PB7

Hours of Work

Monday to Friday, 8:30 am - 4:30 pm

Employee Group:

CUPE 951 - Regular

# of Hires Needed

1

Category

Administrative and Support Services

About this Opportunity

One of the distinguishing characteristics of the University of Victoria is its commitment to experiential learning. For more than 40 years, UVic has been a leader in providing students with relevant, engaging and practical learning experiences beyond the classroom. Experiential learning has been shown to be a powerful way to engage students in their studies by providing them with opportunities to put theory into practice, make connections with professionals in the field and develop career related skills and competencies. The University of Victoria has one of the largest co-op programs in Western Canada, with more than 4,000 work placements every year in Canada and around the world. Our Career Services is an on-campus career development service that helps students, alumni, faculty and staff prepare for successful careers. Information about the Co-operative Education Program and Career Services is available at www.uvic.ca/coopandcareer.

This position provides secretarial and general assistance to the Engineering and Computer Science Co-op and Career Programs.

*This position may be eligible for a Remote Work Arrangement*

Job Summary

The Co-op and Career Assistant provides secretarial assistance and performs general administrative tasks. Responsibilities include responding to inquiries from students, faculty, staff and employers; processing job descriptions for posting; supporting interviews between students and employers; maintaining records; generating a variety of reports and statistics for review; recording and tracking various required forms and documentation; assisting with the scheduling of meetings; preparation and distribution of various mail-outs; producing correspondence; providing assistance with the coordination, marketing and promotion of on-campus events; tracking, reconciling and processing budget expenses, etc.

Co-op and Career Assistants work closely and collaboratively to ensure a consistent, high level of service across all Co-op and Career programs and services. Reporting to their assigned Program Manager, the Assistants may work to support other areas, as assigned, or required, based on operational requirements.

Job Requirements

Skills:

• Strong clerical related technical skills, including ability to effectively learn, navigate and leverage a range of technologies.
• Ability to process documentation with accuracy and attention to detail.
• Excellent interpersonal, written and verbal communication skills.
• Financial skills including numeracy and basic mathematics.
• Ability to communicate and work effectively with students, faculty, employers and co-workers in a dynamic, team environment.
• Initiative, good organizational skills and the ability to work on a variety of projects both independently and as part of a team are essential.
• Ability to multi-task, be resourceful and be able to handle multiple requests and challenges.
• Ability to act effectively in a receptionist capacity and perform multiple tasks in a busy office environment with many interruptions.

Specialized Knowledge/Education:

• Grade 12 completion or equivalent.

Experience:
Two years related office experience, including experience:

• Providing a range of clerical and customer service
• Using standard office equipment and software (e.g., MS Office)
• Word processing, spreadsheet management and databases (for data entry, manipulation and reporting)

The following may be given preference:

• Experience working with Co-op programs and/or Career Services and/or at the University of Victoria
• Experience using Banner

Territory acknowledgement

We acknowledge and respect the l\xc9\x99k\xcc\x93\xca\xb7\xc9\x99\xc5\x8b\xc9\x99n peoples on whose traditional territory the university stands and the Songhees, Esquimalt and W\xcc\xb1S\xc3\x81NE\xc4\x86 peoples whose historical relationships with the land continue to this day.

Equity and Diversity Statement

UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of

Read our full equity statement here:

Accessibility Statement

If you anticipate needing accommodations for any part of the application and hiring process contact:

University of Victoria