Job Description

Holland Bloorview is seeking a detail-oriented and collaborative Contracts Specialist to support groundbreaking research initiatives. This full-time hybrid role offers the perfect blend of office and remote work, providing flexibility and work-life balance.
In this pivotal role, you'll draft, negotiate, and execute a wide range of research contracts-from clinical trial agreements to data sharing and collaboration deals-with academic, healthcare, and industry partners. Reporting to the Manager, Research Contracts, you'll work closely with internal stakeholders and external counsel to ensure compliance with privacy, intellectual property, and funding regulations, while helping shape the future of pediatric research. This is a unique opportunity to contribute to a mission-driven organization, develop tools and training for research teams, and stay at the forefront of legal and ethical standards in science.
Key Responsibilities

• Draft, review, analyze, negotiate and execute a variety of research contracts with academic institutions, healthcare organizations, industry partners, funding organizations, and other entities in collaboration with hospital stakeholders. Contracts may include, but are not limited to: data transfer agreements, collaboration agreements, clinical trial agreements, license agreements, inter-institutional and affiliation agreements, participant referral agreements, contracts with commercial vendors, service agreements, memorandums of understanding and non-disclosure agreements
• Manage contract files ensuring timely transition from intake to full execution within reasonable timeframe
• Plan and coordinate meetings with internal and external contacts for the purpose of negotiating contracts
• Work independently and collaboratively within a busy client-centered environment, seeking direction where necessary across Holland Bloorview Research Institute and hospital internal leadership, leading discussions with client groups to outline concerns, address questions and to plan for contract negotiation and execution
• Ensure and enforce compliance with hospital policies and procedures related to contracts
• Liaise with external counsel when necessary
• Work closely with other members of the Research Operations team and broader hospital departments to ensure that all relevant funding agency requirements, as well as internal and external financial, HR, intellectual property, commercialization, privacy policies and procedures are accurately reflected and represented in contract negotiation, processes and execution
• Connect with members of the Office for Human Protection to ensure all privacy and ethical policies and procedures are accurately reflected and represented in contract negotiation and execution
• Develop and present training materials, tools and resources which support the understanding of contract requirements and approval processes for hospital research staff and students
• Maintain up-to-date knowledge of provincial, national and international regulations and policies in relation to scientific research and contracts (including, but not limited to, privacy and intellectual property laws, and directives applicable to broader public sector organizations)
• Participate in the development of templates, tools, and policies and procedures for contract lifecycle management

Minimum Knowledge, Skills & Abilities

• University degree in science or law with 2-3 years research contracts experience in academic research, university, hospital, and/or clinical research setting
• Strong knowledge of contract clauses and legal, compliance, clinical research and risk assessment concepts
• Problem-solving, analytical, facilitation skills
• Excellent attention to detail
• Ability to establish priorities, and manage many projects simultaneously and work under pressure
• Strong communication skills (oral and written)
• Strong negotiation skills
• Diplomacy, flexibility and solid interpersonal skills to interact with a diverse work environment
• Excellent organizational and time management skills
• Ability to work in a team environment as well as independently
• Experience interacting with various levels of an organization
• Computer knowledge and competencies including but not limited to Microsoft Office suite and AdobeSign

About the Organization Holland Bloorview Kids Rehabilitation Hospital creates a world of possibility by supporting children and youth with disabilities, medical complexity, illness and injury. All of our work is guided by our strategic plan, Transformative Care, Inclusive World: Holland Bloorview 2030. The plan: https://strategicplan.hollandbloorview.ca/
To get a glimpse as to who Holland Bloorview is, we invite you to watch the Dear Everybody, This is Holland Bloorview video. Video: https://www.youtube.com/watch?v=kbp-WhflXXo&feature=youtu.be
Holland Bloorview is committed to fostering a climate of inclusion, diversity, equity accessibility, and anti-racism (IDEAA). This commitment is central to, and mutually supportive of, our research excellence mandate. We welcome and respect the diversity of all members of our community and we seek to create an inclusive culture for our clients, families, research scientists, staff, participants, trainees, volunteers, trustees, and partners. To help in our journey towards fully reflecting the communities we partner with, we welcome and encourage applications from Black individuals and other racialized persons, Indigenous Peoples, women, persons with disabilities, LGBTQI2SA+ persons, and others who may contribute to further diversification of ideas within our community. Holland Bloorview is committed to fair assessment of a candidate's abilities, and consideration for diversity of thought, method, and experience, including non-traditional career paths.
In accordance with the Accessibility for Ontarians with Disabilities Act, accommodation will be provided throughout the recruitment process to applicants with disabilities. Please notify us of any accommodations that you require by contacting humanresources@hollandbloorview.ca or 416-425-6220.
This position is currently accepting applications.

Skills Required