Job Description

Are you a detail-oriented professional with a knack for managing sales transactions? Join our team as a Contract Administrator! In this role, you'll be the go-to expert for all things related to Sales Conveyancing. You'll handle account administration, troubleshoot issues, and ensure smooth processing and monitoring of sales transactions. Your commitment to customer service and adherence to company policies and procedures will be key to your success in this position.





Are you a detail-oriented professional with a knack for managing sales transactions? Join our team as a Contract Administrator! In this role, you'll be the go-to expert for all things related to Sales Conveyancing. You'll handle account administration, troubleshoot issues, and ensure smooth processing and monitoring of sales transactions. Your commitment to customer service and adherence to company policies and procedures will be key to your success in this position.




Duties and responsibilities:


• Review customer sales documents to ensure all necessary documentation is complete


• Liaise with Area Sales Managers and Lawyers to facilitate and ensure accuracy on sales contracts


• Track sales type (Firm/Spec/Upgrade) and create/maintain sales reporting files for management review


• Update and maintain sales database for sales, customer deposits, upgrades, land transfers, gst rebates
• Manage customer files for sales units for all companies/projects (copying/filing/confidential storage)


• Administer all legal documents associated with sales contracts (land titles, transfers, addendums, confirmations of deposits, etc.)


• Responsible for sending out companywide weekly sales, upgrade updates and individual firm sales update


• Set up new customers in the Sage system


• Ensure compliance with Government privacy act and associated Fintrac administration


• Develop, maintain, and update conveyancing policies and procedures.




Qualifications:


Education


• Post-secondary education
• Certificate in accounting


Experience


• Previous experience in the multi-family construction industry is considered an asset
• Experience coordinating and maintaining database information


Specialized Knowledge


• Proficient in Microsoft Office Word and Outlook
• Advanced Microsoft Excel skills
• Some Sage 300 Accounting Experience would be asset


Skills & Abilities


• Effective communication skills (both written and verbal)
• Strong time management and prioritization skills
• Ability to think outside the box in order to provide innovative and sound solutions to workplace challenges
• Ability to troubleshoot both basic and complex problems by making decisions and/or offering solutions that are sensible given the available information, resources, and circumstances
• Pays close attention to all details/areas in their work, ensuring accuracy of information while identifying and addressing any errors
• Promotes cooperation and commitment with the team towards the achievement of common goals
• Ability to work effectively in a multi-disciplinary team environment
• Ability to build cross departmental relationships inside and outside the organization
• Able to work independently with minimal to no supervision
• Displays outgoing commitment to learning and self-improvement
• Able to deal with confidential information and /or issues using discretion and judgement


The selected candidate will be subject to a comprehensive screening process, including a clear criminal record check, favorable references, and a credit check, to ensure our commitment to maintaining a secure and trustworthy workforce.



Our values and policies promote teamwork, innovation, long-term employment, and work-life balance. As a family oriented, community minded company Logel Homes offers comprehensive health and insurance benefits including flex days and flexible work schedules; Personal and Health spending Accounts; RRSP&TFSA matching; team building and reward activities; career growth and advancement.





At Logel Homes, we value and celebrate diversity in all its forms. We believe that a diverse and inclusive workforce brings together unique perspectives, experiences, and talents, making us stronger as an organization. We are committed to creating an environment where everyone feels welcomed, respected, and supported. We strive to build a diverse team that reflects the communities we serve and foster an inclusive culture that encourages collaboration, innovation, and growth.