Job Description

The Role

The Contracts Administrator will provide key contractual and administrative support to Pason\xe2\x80\x99s Legal Department, Senior Executives and Board of Directors. While fulfilling the responsibilities of this position, you will build trusting and productive relationships with a variety of stakeholders and job functions, both within the organization and externally. The Contracts Administrator will be required to analyze and anticipate the needs of the Legal Department and its internal clients.

Essential Duties and Responsibilities

• Act as the main point of contact for the Legal Department, providing support and directing inquiries as needed.
• Under the supervision of a lawyer: review, negotiate and edit various agreements (such as agreements with Pason\xe2\x80\x99s customers and suppliers) and corporate resolutions; draft legal correspondence; and update and maintain contract templates as needed.
• Under the supervision of a lawyer: maintain the Legal Department\xe2\x80\x99s contracts database and electronic files to ensure proper records retention and effective contract management, including saving documents and updating tracking lists.
• Provide ongoing assistance with the maintenance of corporate and legal records, such as minute books, corporate policies, and other physical and electronic records, liaising with external law firms as needed.
• Assist with the Legal Department\xe2\x80\x99s litigation management, including drafting and mailing demand letters, diarizing response dates, and responding to Subpoenas.
• Coordinate the legalization of documents with foreign jurisdiction consulates.
• Assemble and deliver information packages in preparation for board and committee meetings.
• Assist with due diligence in corporate transactions as needed.
• Provide administrative support to the CEO and CFO as needed, including scheduling and facilitating meetings, making travel arrangements, organizing analyst calls and drafting correspondence.
• Provide general administrative support to the Legal Department and its internal clients, including arranging for document signatures and responding to audit requests.

Knowledge, Skills, and Abilities

• A post-secondary degree/diploma and/or 5+ years related or transferable work experience. Experience as a paralegal would be considered an asset.
• Experience reviewing and negotiating customer and supplier agreements.
• Professionalism and discretion. There is an expectation of complete confidentiality on all business matters.
• Ability to work independently and take initiative.
• A proactive attitude with both the ability and desire to learn new concepts and to grow within the role.
• A dedicated team player, with excellent attention to detail and accuracy.
• Ability to quickly modify work priorities to meet unexpected and sometimes competing deadlines.
• Effective communication and negotiation skills.
• Must have intermediate to advanced computer skills with all Microsoft Office applications, such as: Excel, Outlook, PowerPoint, SharePoint and Word.
• Experience working for a publicly traded company would be considered an asset.

Hybrid Work Environment

• This position allows the opportunity for an employee to work in a hybrid environment where a portion of their role is in the office and the other portion remote.

Pre-employment Conditions

• Completion of a satisfactory Criminal Record Check

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