Job Description

Company Description
CEDA specializes in industrial maintenance, turnaround and environmental services and has a proud history in North America with roots extending back to 1973. Our talented and experienced team is committed to delivering world-class solutions to help our clients maximize production, mitigate risk and avoid costly outages, always with safety top of mind.
We are committed to putting the right people, in the right place, at the right time while offering an inclusive work environment, opportunities for professional development, a competitive compensation package and excellent benefits.
If you're ready to take the next step in your career, CEDA has opportunities for you!

CEDA is seeking a Contract Administrative Assistant to provide support for an 8-month fixed-term contract. This role is crucial in supporting our team in Sarnia, ON by managing daily office tasks, assisting with contract administration, and ensuring efficient operation.
If you are a quick learner, solution oriented and possess excellent communication skills, apply now!
What we offer:

• Excellent benefits starting on your first day!
• The shift is Monday - Friday, temporary 8 month contract
• Skill development and opportunity for growth
• Opportunity to gain experience, exposure and to learn about all aspects of a service company

Key Duties & Responsibilities:

• Provide general administrative support, including answering calls, managing correspondence, and maintaining files.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, shipping, filing, coordinating office supplies, and preparing minutes
• Create, update and maintain information in all systems and archives for all areas of the business; including but not limited to payroll, billing, requisitioning, buying, receiving, fleet, and safety
• Work with the field supervisors to ensure paperwork is perfect
• Assist with accounting and procurement duties as required
• Ensure chargeable 3rd party costs are entered accurately into the financial system
• Setup and coordinate meetings and conferences - book travel for attendees as required
• Support staff in assigned project based work including assembly of manuals, user guides, participant workbooks etc.
• Provide other administrative support as required

Role Specifications:

• 2+ years of office based work experience
• Related administrative certificate is considered an asset
• Experience with FieldFX, Intelex, Sharepoint, Microsoft AX and Excel all considered an asset
• Ability to function independently in a busy office environment
• Strong organization, prioritization, and problem solving skills with a high attention to detail
• High level of integrity, confidentiality and accountability

Personal Characteristics:

• When faced with a complex situation you enjoy putting all the pieces together and find the best way to accomplish what needs to be done
• The fast pace of work combined with each day being unique keeps you plugged into the rhythm of the business
• Being the go-to person gives you the greatest sense of professional satisfaction
• Quick learner, especially when it comes to computer programs
• Exceptional interpersonal and communication skills (written and verbal)

Additional Information
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhausted list of all responsibilities, duties and skills required.
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Skills Required