Job Description

Requisition ID: 39065

Organization

Located on the traditional, ancestral and unceded lands of the x\xca\xb7m\xc9\x99\xce\xb8k\xca\xb7\xc9\x99y\xcc\x93\xc9\x99m (Musqueam), S\xe1\xb8\xb5wx\xcc\xb1w\xc3\xba7mesh (Squamish), and s\xc9\x99lilw\xc9\x99ta\xc9\xac (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the worlds most liveable cities and is working towards being the greenest city in the world. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, decolonization, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.

Main Purpose & Function

The Contracting Specialist purchases high-value, highly complex, and non-standard goods and services for various City departments and Boards, utilizing public bidding processes and/or negotiations.

Specific Duties & Responsibilities

• Drafts, reviews, edits and amends bid documents as required before publishing
• Advises and assists departments and suppliers regarding procurement methods, requirements, specifications, contracts, and details of goods and services to be purchased
• In conjunction with client departments, prepares detailed specifications and effective bid documentation; identifies appropriate evaluation criteria; recommends the appropriate form of contract as well as terms and conditions
• Drafts bid document and contract language according to precedents and obtains information and material required from a variety of sources
• Ensures bid documents are issued in compliance with procurement and contract laws, trade agreements, City policies and procedures
• Independently or in conjunction with client departments, evaluates proposals responses on a wide variety of criteria including but not limited to the suppliers ability to meet specifications, price, pricing terms, price change mechanisms, escalation options, future availability, suppliers business and technical reputation, and vendor references
• In conjunction with the Category Manager and/or client departments, conducts complex negotiations to finalize contracts.
• Negotiates contract renewals or major contract changes
• Ensures that suppliers have appropriate insurances, licenses, bonds, and WorkSafeBC are in place where required
• Prepares award recommendations for approvals
• Performs research and analysis of products and services and prepares reports and recommendations on sourcing strategy
• May oversee the work of Buyer I & IIs
• Other duties and responsibilities as assigned

Qualifications

Education and Experience:

• Completion of Grade 12 supplemented by the SCMP Designation from the Supply Chain Management Association or a CPPB designation as awarded by the NIGP; seminars in the laws of competitive bidding, contract law, and contract administration; or a suitable combination of training and experience
• Certified Professional Purchaser (C.P.P.), Purchasing Management Association of Canada (PMAC) or equivalent certification is preferred
• Considerable experience sourcing and purchasing a variety of goods and services of the type typically used in a municipal setting preferred

Knowledge, Skills and Abilities:

• Thorough knowledge of purchasing principles, practices, methods, policies, and procedures governing public procurement
• Considerable knowledge of the sources, quantities, types and prices of goods, commodities and services required
• Considerable knowledge of market conditions, price trends, business conditions and governmental regulations affecting the work
• Considerable knowledge of contract law, risk management and negotiation techniques Ability to develop, issue, evaluate and award tender and procurement documentation
• Ability to develop purchase documentation, i.e. purchase orders and contracts
• Ability to manage risk inherent in the goods and service acquisitions, ensuring insurance and bonding requirements are addressed
• Ability to manage contracts
• Sound negotiation skills
• Working knowledge of the functions and requirements of the departments served
• Ability to evaluate quality, vendor capability, life time cost and service factors to determine quality and suitability of all supplies, services and commodities
• Ability to interpret and apply the laws of contract and competitive bidding to a variety of situations
• Ability to facilitate interdepartmental evaluation teams through complex bid evaluations and to use a variety of evaluation methodologies
• Ability to make recommendations for solutions to complex and/or specialized purchasing issues Ability to establish and maintain effective working relationships with a variety of internal and external contacts and to negotiate with vendors
• Ability to prepare specifications, contracts, tender and request for proposal documents for a variety of products and services and to monitor and administer contracts
• Ability to study and review market conditions and prepare reports and recommendations on purchasing matters
• Ability to review and supervise the work of junior buyers and provide training as required
• Ability to use a computerized materials management system and various software applications

A current and valid BC Drivers License and a satisfactory driving record are required.

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 - 4 days a week from locations that are a daily commutable distance from their work at a City worksite. At this time this position is eligible to be part of the Flexible Work Program.

The Citys COVID-19 vaccination policy is currently suspended and as a result, vaccination against COVID-19 is not required at this time. However, should circumstances change and the City deem it necessary to re-introduce such policy, you may be required to provide proof of vaccination against COVID-19 in order to be eligible to continue performing your duties.

Business Unit/Department: Finance, Risk & Supply Chain Management (1150)

Affiliation: CUPE 15 Non Pks

Employment Type: Regular Full Time

Position Start Date: October, 2023

Salary Information: Pay Grade GR-026: $41.98 to $49.61 per hour

Application Close: September 15, 2023

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous peoples, people of colour, 2SLGBTQ+ persons including all genders and persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process. .

Before you click Apply now

Once you start your application you can save your work and leave the applications page, however please remember to submit your profile to the specific job requisition before the posting closing date.

In addition to uploading your cover letter and resume, part of the application process may include answering application questions related to the preferred requirements of the role which may take approx. 5-10 minutes. Cover letters should express interest and highlight additional information relevant to the position and resumes should include a summary of skills and experience related to the position.

City of Vancouver