Job Description

THE REGIONAL MUNICIPALITY OF DURHAM

Works Department

Contract Services Coordinator (Regular Full-Time)

Job ID: 22545

Job Number: 552

Open: Sep 26, 2025 Close: Oct 10, 2025

Diversity, Equity and Inclusion Statement

The Region of Durham is committed to employment equity and is actively implementing measures to build and sustain an inclusive, barrier-free workplace that is reflective of the diverse residents it serves. We welcome applications from Indigenous Peoples, people from racialized communities, women, persons who live with disabilities, people from 2SLGBTQI+ communities and people with diverse identities.

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), accommodation will be provided throughout the recruitment process to applicants who live with disabilities.

Location

Total of 02 Vacancies located at the Regional Headquarters in Whitby, Ontario.

Contract Services Coordinator - Facilities DCAM

As a key resource in the Facilities - Design, Construction and Asset Management (DCAM) Division, the incumbent is responsible for the collection, organization and analysis of all financial data associated with assigned capital projects in the Facilities - DCAM Division. Reporting to the Supervisor, Contract Admin Support Services, the incumbent will:

Coordinate and execute all the financial aspects of awarded construction contracts and professional services agreements in accordance with Regional policies and adhering to all legislation by analyzing the contract document to develop the master Payment Certificate Utilize various modules and reports/query functionality in the Financial Information Management System (FIMS) to assist with research, compilation, analysis and verification of financial information Complete requisitions with accurate and valid FIMS Chart fields Prepare progress payment certificates and contract milestone certificates Coordinate the advancement of the project from budget approval to tender award by confirming that the financing and costing proposal has received a final approval from Council and Finance Review and confirm the project objectives, constraints and scheduling with the Project Manager as well as review the project budget and prepare the Project Status Report (PSR) to ensure financial data is accurate, complete and organized; investigate and report on monthly variances by updating the PSR Provide advice to project staff with respect to bid price breakdowns required in tenders to facilitate award based on project financing sources Coordinate the development of consulting agreements and review for completeness and accuracy Support the Project Managers and Technicians to facilitate the consistent and accurate administration of contracts and professional service agreements for effective and efficient project delivery by ensuring conformance to the contractual requirements and escalating issues as required Prepare appropriate documentation for contract changes for Contractors and Consultants throughout the contract duration Provide financial analysis of project budgets to support Committee report development, tracking variances and to comply with the Region's Budget Management Policy Support the development of budget forecasts for capital program delivery through working knowledge of budgeting requirements and strategies by reviewing prior year budget submission information and incorporate current project information to compile preliminary budget forecast information for the purposes of prioritization and portfolio discussions Coordinate the submission of the 10-year Capital forecast for the Facilities Management program Support the advancement of Facilities DCAM policies and procedures for effective program delivery and to establish best practices and opportunities for improvement by performing quality assurance on documentation, identifying and rectifying in accordance with Generally Accepted Accounting Principles (GAAP) Respond to inquiries, requests and complaints from client-Department groups and vendors

The successful applicant will possess:

A two-year post-secondary diploma in Business Administration or Accounting A few years of work-related experience with a broad understanding of processes relating to Municipal and agency approvals for new construction Financial analysis skills Experience in accounting using GAAP with excellent mathematical skills Extensive skills and experience working with Peoplesoft (FIMS and HCM) and Microsoft Office (Word and Excel) Thorough understanding of Works Administration financial controls relating to payments and consulting agreements Excellent and demonstrated knowledge of the Construction Lien Act/Construction Act, CCDC 2, and Request for Proposal, Request for Tender and Request for Quotation documents Multitasking skills with the ability to manage multiple projects, establish priorities, provide clear concise instructions to staff and external consultants to meet project deadlines Excellent verbal and written communication, analytical, problem solving and organizational skills

CUPE 1764 Salary Grade 5

This position is with Salary Grade 5 and will be paid at the following hourly rates
- Start: $40.13 - Six Month: $42.36 - Job: $44.59

Conditions of Employment

All applicants are expected to comply with the Region of Durham's Code of Ethics and Code of Conduct Policies throughout the recruitment process. Proof of education, qualifications and any other job bona fide requirements will be required prior to start date.

Application Process

Come find a home where exciting and rewarding careers are balanced with your lifestyle. We thank all applicants; however, only those being considered will be contacted.

Please apply online (www.durham.ca) no later than midnight (Eastern Standard Time) on the closing date indicated on the Job Posting.

The Region of Durham is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. If contacted for an employment opportunity and you require accommodation, or if this information is required in an accessible format, please contact us at: RecruitingHelp@durham.ca and a Recruiter will provide appropriate assistance pursuant to the Region's Accommodation and Accessibility policies. Please note that resumes should not be sent to RecruitingHelp@durham.ca.
Follow us on social media @RegionofDurham

Job Type: Full-time

Base Pay: From $40.13 per hour

Application question(s):

o Do you possess a two-year post-secondary diploma in Business Administration or Accounting? o Do you possess financial analysis skills? o Do you possess a few years of work-related experience with a broad understanding of processes relating to Municipal and agency approvals for new construction? o Do you have experience in accounting using GAAP with excellent mathematical skills? o Do you have a thorough understanding of Works Administration financial controls relating to payments and consulting agreements? o Do you possess an excellent and demonstrated knowledge of the Construction Lien Act/Construction Act, CCDC 2, and Request for Proposal, Request for Tender and Request for Quotation documents?
Work Location: Hybrid remote in Whitby, ON L1N 0B7

Application deadline: 2025-10-10