Job Description

48557 - Toronto - Regular -

Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.4 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we\xe2\x80\x99re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play.

It\xe2\x80\x99s an exciting time to join the team at Hydro One!

This role is for the Expediting Team, reporting to the Manager, Strategic Supplier Management on the Supplier Relationship Management Team.

General Accountabilities:

• Edit originating documents to ensure adequacy of contents. Receive from Supervisor or through normal work flow a requisition or a memorandum requesting the supply of services.
• Check documents, such as, specifications, drawings and/or labour clauses as to adequacy for purchasing requirements, sufficient signing authority, and the commercial aspects of the originating document. Take corrective action where necessary, that is, contact originators or responsible parties as necessary for clarification.
• Prepare formal approvals for purchases as required. Prepare draft or memorandum, as per established procedures, for purchase approval or Corporation approval and forward to Supervisor for further processing.
• Place orders with suppliers based on approved authority. Ensure the correctness of Purchase Order by editing requisition as to material description and the inclusion of all commercial considerations, such as, discounts, progress payments, foreign exchange, price escalation. Place business by typed signed Purchase Orders.
• Be conversant with selected computer information reports, and data forms, in order to report appropriate data and to utilize the output information to further the procurement function.
• Bring to Supervisor\'s attention those conflicts for which resolution is difficult.
• Consider various aspects, such as, additional costs to Hydro One or the suppliers, authenticity of claims and other pertinent facts. Resolve disputes and claims. Ensure that the necessary funding approval documents are developed and processed.
• Review requisitions and tendering documents for completeness and accuracy. Determine if there are regulatory, quality assurance or other special technical requirements and refer to service specialists in the company, as required. Ensure that references to terms, conditions, standards, appendices and other relevant documentation are accurately and consistently referenced throughout the document. Verify the requisitioning authority and resolve discrepancies.
• Assess the procurement options such as requests for quotations or proposals and determine the most appropriate, taking into consideration the requirements of the requisitioner and of the company. Determine if bulk or blanket orders already exist or should be initiated. Identify and coordinate the preparation and the renewal of bulk and blanket orders. Prepare releases where bulk orders exist.
• Develop and select the appropriate commercial conditions including leasing terms, progress payments, holdbacks, duty, taxes, escalation, foreign exchange, warranty and supply and install provisions. Assess the need for special commercial conditions such as corporate seals, bid securities, labour requirements, financial security, or parental guarantees.
• Operate computerized purchasing and materials management systems to perform the buying function and to access, input and update division and corporate information systems and data bases. Provide assistance to requisitioners, suppliers and other stakeholders in accessing and using related systems and data bases.
• Draft, compile and prepare purchase orders making sure they are in the correct format for the clients\' control system and Supply Division information system.
• Draft and process instruction notices to purchase orders to cover price adjustments, changes to delivery dates, etc., and recommend to Supervisor or others course of action to be followed.
• Input and retrieve requisitions and information related to bids, quotations, purchase orders and other data in Corporate databases, using on-line computer terminals and personal computers. Utilize personal computers and various software such as data base management, spreadsheet and word processing to access, input and update Supply databases and perform editing function as required. Prepare forms relating to tenders, products, awards, and assignments for input to computer in accordance with established procedures and instructions. Collate, and review completeness of data inputs and outputs. Use established procedures to identify duplications and errors and to make corrections.
• Use office automation equipment to print hard copies of tender documents, purchase orders and other completed documentation.
• Contact systems specialists where necessary to assist in the resolution of data, system, and equipment problems.
• Log and process incoming requisitions as directed. Prepare tender documents from draft information provided, record, and obtain appropriate approvals, as assigned. Prepare and send tendering packages to vendors and distribute copies accordingly. Provide tendering statistics to appropriate personnel and distribute addendums for tenders when required.
• Perform administrative tasks on behalf of the Supervisor, such as processing and expediting staff generated status reports. Produce routine responses to correspondence, handle routine requests for status information.
• Assist with, and compile information and reports for Supervisor, or unit staff covering workload, productivity, or other aspects of procurement work, and perform related calculations.
• Perform other duties as required.

Selection Criteria:

Education :

• Requires a knowledge of the fundamentals of purchasing, including mathematics, basic accounting principles and basic commercial law to understand the complexities and application of quotation practices, quotation analyses, procurement processes and commercial terms and conditions such as discounts, progress payments, foreign exchange, price escalation. Requires a good knowledge of English to maintain an effective relationship with requisitioners and suppliers. This knowledge is considered to be normally acquired in either a Grade XII education in a secondary school plus up to one year of further concentrated study, or the equivalent education.

Experience :

• Requires purchasing experience to understand commercial practices involving quotations, private and public tendering, public advertising, purchase approvals, placement of business, labour requirements, escalation, administration of contracts, expediting, etc.
• Requires experience to understand the client\xe2\x80\x99s Procurement Policies and Procedures, and the nature and interrelation of the company\xe2\x80\x99s operations, requisitioning sources, and the vendor community.
• Requires experience purchasing the range of equipment, materials and services handled by the section, to be familiar with the jargon or working language in order to facilitate communication, and to have an expertise and proficiency in dealing with purchasing assignments.
• Requires experience in negotiating contracts with suppliers, and in establishing and maintaining good relationships with requisitioners and the vendor community.
• Requires a good knowledge of English in order to understand written procedures and to effectively communicate suppliers, the client and personnel
• Requires a good knowledge of English in order to understand written procedures and to effectively communicate suppliers, the client and personnel
• Requires experience in a customer service environment. Requires experience in performing general administrative duties. Requires customer service experience to effectively process internal and external information requests
• Most of the work problems are normally resolved by applying established standards, procedures, practices and routines. However, other problems, such as processing information requests and processing documentation, require using some judgment based on demonstrable and defensible rationale for selections and deviation.
• Requires close attention throughout the day while performing most duties with the occasional prolonged period of extensive concentration when analyzing more difficult issues/problems
• Requires keyboarding experience to be able to input and retrieve information using a computer terminal or personal computer.

At Hydro One we understand that the success and strength of our business rests with our people. When we develop their skills, we are investing in both their success and ours. To secure the best talent, we seek to create a workforce that reflects the diverse populations of the communities where we live and work and to create a culture based on safety, innovation and inclusiveness.

We are honoured to be recognized by Forbes in its list of Canada\xe2\x80\x99s Best Employers for 2023.

Thank you for considering a career with Hydro One, we welcome applications from all qualified candidates. If you are having difficulty using our online application system and you need an accommodation due to a disability, please email . Hydro One will provide reasonable accommodation for qualified individuals with disabilities in the job application process.

Please note this email is only for accommodation requests. Resumes sent to this email address will not be considered.

Deadline: December 11, 2023

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Hydro One Networks