Job Description

Posted Date: Oct 03, 2022

Contoller

City of Wetaskiwin, City of Wetaskiwin

Controller
Financial Services
Full-time/Permanent
Internal/External
Comp # CorS-22-35
$79,909.45- $98,278.55 Annually

The City of Wetaskiwin

Wetaskiwin is Welcome to the Home of Possibility.

At the City of Wetaskiwin, you will find a diverse, collaborative, and eager team that knows what needs to be done better and we are doing it! Contributing to the City's 50 Year Community Vision, the Manager of Public Works will play a vital role in leading their department to help fulfill the vision in many ways. Wetaskiwin is a dynamic and growing city of approximately 13,000 people and it is known for its many green spaces, rich history, celebrated events, and overall high quality of life for residents. Even more recently, however, the City of Wetaskiwin has come to be known for its accessibility, transparency, and creative community outreach.

Located only 35 minutes south of Edmonton and 55 minutes north of Red Deer, the City of Wetaskiwin provides all the amenities and quality of life of an urban-rural center.

The Opportunity

As the Controller you would be responsible for leading and guiding your team in providing a high level of customer service to internal and external customers, creating a positive working environment, maintaining financial deadlines, and supporting the City of Wetaskiwin's Vision, Strategic and Corporate Business Plans through financial reporting and financial maintenance.

Reporting to the Chief Financial Officer, the Controller is responsible for ensuring the complete and accurate recording of information for all accounting and financial reporting. This position develops and executes procedures and guidelines to ensure accurate and timely financial statements and reports are delivered monthly and at year-end. Working within tight deadlines the position carries a high level of accountability for the multitude of accounting and finance activities with strict adherence to all legislative and government accounting standards. The supervision of frontline Finance staff is a key component for this service-based role.

Key Responsibilities Include:

Responsibilities:

Financial Reporting & Internal Controls: 30%

Month end:

• Prepare a month end calendar for all deadlines

• Ensure general ledger and sub-ledger accounts are reconciled

• Prepare and review month end journal entries

• Ensure processes are in place for finance clerks to complete monthly duties (i.e. AP clerk to complete AP reconciliations monthly)

• Ensure month end is completed in a timely basis

• Distribute monthly reports to all department heads and external agencies such as FCSS and the Library

Year end:

• Co-ordinate the annual audit process with external auditors

• Create and maintain a year end calendar for all deadlines

• Delegate year end PBC requirements to staff and ensure they are completed in a timely manor

• Review and prepare year end working papers

• Prepared By Client (PBC) package for auditors

• Prepare draft financial statements and notes to the City's financial statements in accordance with Generally Accepted Accounting Principles and the guidelines of the Public Sector Accounting Board

• Ensure the annual Financial Information Return (FIR) and Statistical Information Return (SIR) are prepared and submitted to Municipal Affairs within the deadline

• Develop, prepare, and recommend financial policies and procedures

• Plan and perform internal audits on various processes

• Approve and upload AP, Utility, and Tax EFTs.

• Review and approval of payables as per directive.

General Ledger Maintenance 5%

• Ensuring complete and accurate information recorded to the appropriate general ledger accounts

• Setting up new accounts in accordance with a standard chart of accounts structure

Supervision of Staff 15%

• Conduct staff meetings to share information, discuss any problems that may arise, give direction, and schedule training

• Recommend for hire, setting goals, assigning work, reviewing progress, and checking results

• Conduct performance reviews and make recommendation for promotion, discipline, coaching, mentoring, or training

• Approve staff timesheets and leave requests

• Promote safety by scheduling training, meetings and following safety policy guidelines and legislation

Analysis, Adjustments and Reporting 15%

• Review and approve all bank deposits, cash receipts, including refunds, along with supporting documentation

• Investigate exceptions, errors, and anomalies; take corrective action if necessary

• On-going G/L account analysis (i.e. clear suspense accounts, misc. revenues)

• Prepare monthly bank reconciliation on City's general account; ensure all other bank accounts are reconciled monthly

• Review and approve monthly sub-ledger reconciliations

• Assist in preparing year end lead sheets for all City accounts providing variance analysis for differences.

• Make recommendations for write offs from uncollectable accounts

• Write off stale dated cheques and recommendations follow-up

• Review and approve all bank deposits, cash receipts, including refunds, along with supporting documentation

Customer Service 15%

• Review and approve all bank deposits, cash receipts, including refunds, along with supporting documentation

• Investigate exceptions, errors, and anomalies; take corrective action if necessary

• On-going G/L account analysis (i.e. clear suspense accounts, misc. revenues)

• Prepare monthly bank reconciliation on City's general account; ensure all other bank accounts are reconciled monthly

• Review and approve monthly sub-ledger reconciliations

• Assist in preparing year end lead sheets for all City accounts providing variance analysis for differences.

• Make recommendations for write offs from uncollectable accounts

• Write off stale dated cheques and recommendations follow-up

• Review and approve all bank deposits, cash receipts, including refunds, along with supporting documentation

• Ensure all staff conduct themselves in line with the City's Customer Service Policy.

• Interpret policies, bylaws and the MGA when required to give a clear understanding to our customers as questions and or disputes arise with a goal of fair and consistent treatment of all customers in accordance with the guidelines set out in policy, bylaw and/or legislation

• Negotiate payment arrangements, when necessary, with clear expectations, documentation and follow up

• Ensure confidentiality regarding customers private information is adhered to in accordance with the FOIP legislation

Banking, Investments and Cash Flow 10%

• Ensure monthly bank reconciliations are prepared and reviewed

• Prepare cash flow analysis for review

• Ensure investment income is recording in a timely manner

• Complete and review all investment journal entries and associated working papers.

• Monitor the City's cash balance in the operating account and make recommendations on funds to invest or investments that should be liquidated based on policy

• Complete and review all accounting for debt as well as preparing bylaws and loan applications

Other 10%

• Great Plains administration and training organization for end users

• Research and test upgrades to the financial software to make recommendations on the most efficient use of the software and any updates or additions for frontline staff and other areas of the City

• Complete special projects as requested.

• Act as back up to the Accounting Supervisor - Internal Services as required.

• Perform other related duties as required by the Chief Financial Officer

Requirements:

EDUCATION AND QUALIFICATIONS:

• Undergraduate degree with a concentration in accounting, finance or public administration or an Accounting Diploma from a recognized institute of technology or college.

• A Chartered Professional Accountant (CPA) designation or Advanced Accounting Certificate is considered an asset.

• Prior Municipal Government experience is considered a major asset.

• 5 years of relevant accounting and supervisory experience, with at least 3 years in a municipal government setting.

• Experience in the areas of GAPP, the MGA, treasury, reporting and budgeting ( operating and capital), planning, business modeling and forecasting processes and techniques.

• Experience in the areas of municipal accounting, and a working knowledge of relevant legislation is required. Experience with Microsoft Dynamics software, CaseWare, and Questica are considered an asset.

• Equivalent combinations of education and experience may be considered.

KNOWLEDGE, SKILLS & ATTRIBUTES:

• Have a thorough understanding of Public Sector Accounting Standards, professional accounting practices and related Federal and Provincial legislation.

• Ability to establish and maintain effective, tactful, service-oriented relationships with staff and management.

• Ability to perform complex fiscal policy and economic analysis and research methods regarding policy issues.

• Must be analytical, with strong attention to detail and maintaining a high degree of accuracy is essential.

• Strong technical skills to evaluate, investigate and interpret information related to budgets, plans and forecasts.

• Exceptional time management and strong organizational skills.

• Proficiently skilled in all Microsoft Office programs as well as accounting and budgeting software.

• Must be adept in learning financial software.

• Ability to listen, analyze information and communicate the City's position at meetings.

• Ability to take initiative, work in a team environment, be resourceful, work under pressure and meet deadlines

The City of Wetaskiwin is an equal opportunity employer. We celebrate diversity and encourage applications from all qualified individuals.

The personal information submitted pursuant to this advertisement will be utilized for this Employment Opportunity only and is subject to compliance with the Freedom of Information and Protection of Privacy Act. Applicants are thanked in advance for their interest, however, only those selected for an interview will be contacted

Employer Contact:

Name: Human Resources Email:

Additional Job Information:

Posted Date: Oct 03, 2022
Closing Date: Oct 10, 2022