Job Description

Position Information

Position Number

P02668

Position Title

Continuing Studies & Corporate Training Support Coordinator

Division/Portfolio

Continuing Studies and Corporate Training

Department/Program

C/S Administration

Location

Vernon

Other Flexible Work Options

Your Opportunity

Under the supervision of the Operations Lead, the Support Services Coordinator plays a key role in the efficient delivery of programs and short courses offered through Continuing Studies & Corporate Training (CSCT). Working closely with Program Coordinators and Instructors, this position is responsible for coordinating a range of administrative, scheduling, systems, and student support functions that contribute to the successful delivery of quality learning experiences.

Key responsibilities include supporting the day-to-day operations of assigned programs and courses, preparing schedules and room bookings, tracking and maintaining data in registration systems, assisting with communications to students and instructors, and monitoring supply and material budgets. The Support Services Coordinator contributes to a positive learner experience and plays an important role in supporting the department's commitment to quality and responsiveness.

Functions and Duties

1. Program and Course Delivery



Coordinates the day-to-day operations of Continuing Studies & Corporate Training (CSCT) programs and short courses to ensure efficient delivery and a positive learner experience.

Maintains program schedules, room bookings, and instructor contracts to support accurate and timely program delivery. Supports course start-up and close-out activities, ensuring materials, supplies, and administrative requirements are prepared and completed. Contributes to marketing efforts by ensuring course information is accurate and current across digital and print platforms, supporting visibility and enrollment.


2. Instructor, Student, and Stakeholder Support



Serves as a primary resource for instructors, ensuring they have the logistical support, materials, and information required to deliver high-quality learning experiences. Supports the onboarding and orientation of new instructors to ensure smooth integration and effective communication. Provides timely responses to student inquiries and ensures accurate communication regarding program schedules, updates, and requirements. Supports coordination of practicum placements, working with external stakeholders to secure and maintain quality placement opportunities for learners.


3. Data, Reporting, and System Support



Compiles enrollment and program data to inform decision-making, program evaluation, and budget planning. Prepares and distributes reports and documentation, ensuring accuracy within departmental requirements. Maintains compliance with college data standards and privacy policies through accurate record-keeping and documentation practices. Troubleshoots and resolves issues in student registration systems, escalating as required, and ensures data integrity across systems to support reliable reporting.


4. Budget and Resource Management



Monitors program supply and material budgets, providing input into purchasing and budgetary decisions. Tracks and reconciles receipts, purchase orders, and related financial documentation to support accurate budget management. Assists with financial reporting and variance tracking in collaboration with the Program Coordinator.


5. Other Duties



Performs other duties and assists with special projects as assigned to support the goals of Continuing Studies & Corporate Training.

Education and Experience

Completion of a diploma in Business Administration, Office Administration, Education, or a related field. Minimum of 2 years of related experience providing administrative, program, or operational support, preferably in an educational or training environment. Experience coordinating schedules, contracts, and logistics to support program or service delivery. Demonstrated experience compiling and analyzing data, preparing reports, and maintaining accurate records. Experience providing front-line support to instructors, students, or clients in a service-oriented environment. Equivalent combination of education and experience will be considered.

Skills and Abilities

Working knowledge of program and course delivery processes in a post-secondary or training environment. Understanding of data integrity principles and information privacy standards. General knowledge of budgeting and financial tracking practices. Strong organizational and time management skills with the ability to coordinate multiple priorities and deadlines. Proficiency in Microsoft Office applications (Word, Excel, Outlook, Teams) and the ability to learn new digital platforms. Effective verbal and written communication skills for liaising with instructors, students, and internal and external stakeholders. Strong analytical skills to compile, interpret, and present enrollment and program data. Problem-solving and troubleshooting skills to resolve routine issues independently and escalate complex matters appropriately. Demonstrated ability to deliver accurate, timely, and high-quality work with keen attention to detail. Ability to adapt to changing priorities while maintaining focus on service and results. Ability to foster positive working relationships with a variety of stakeholders. Ability to exercise judgment and discretion when handling confidential or sensitive information. Ability to contribute to a positive and inclusive learner experience while supporting the goals of the department.

Preferred Qualifications

Desired Start Date

09/08/2025

Position End Date (if temporary)

03/27/2026

Schedule

Monday - Friday 8am - 4pm

Annual Salary/Hourly Rate

$33.93-$38.77/hour

Appointment Type

Support - Non-Regular Full-time

Special Instructions to Applicants

Shortlisted internal candidates must notify the current Support Staff Bargaining Chairperson and People Services if they want a Union Observer during interviews and final selection of candidates.

Employee Group

Support


Posting Detail Information

Competition Number

C003193

Number of Vacancies

1

Posting Open Date

08/15/2025

Posting Closing Date

08/25/2025

Open Until Filled

No


Inclusion Statement
Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups/visible minorities, people with disabilities and people with diverse gender identities or expressions. People with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, AccessibilityHR@okanagan.bc.ca.