Job Description

Job description

We are seeking a strong project Administrator and coordinator to join our team! You will perform clerical and administrative functions in order to drive company success.

Job Duties

Reviewing, coordinating, tracking and ensuring contract deliverables are achieved. Documentation control of senior management Correspond with vendors Prepare purchase orders & maintain purchase order system Schedule and coordinate project logistics (shipping, craning etc.) Inventory management within the company database Organizing schedules & making appointments Providing reminders regarding upcoming meetings, events or anything requiring a collective action from the executive team and/or other team members Answering inquiries via telephone/email Executing on tasks from senior management in a timely manner Prepare correspondence and communications (as it pertains to the executive management team) Assist with projects as required Maintain filing system and overall confidentiality levels associated with performing duties as assigned

Key Competencies

Minimum of 5-7 years administrative experience. Construction industry experience. Experience in trade coordination and oversight of PO's and billing. Strong communication and interpersonal skills Proficiency with Microsoft Office (Excel, Word, Outlook) and CRM systems Knowledge of any accounting software is an asset Ability to maintain the highest level of confidentiality. Must work collaboratively in a team environment and be approachable and available Superior organization skills Ability to work under pressure Ability to prioritize; strong critical thinking and problem solving skills Strong internet research skills Ability to work with work well with all levels within the organization: senior management & staff Strong attention to detail Able to improvise, multi-task and prioritize in a fast-paced environment while maintaining composure.
Job Types: Full-time, Permanent

Pay: $42,000.00-$55,000.00 per year

Benefits:

Casual dress On-site parking
Education:

Bachelor's Degree (preferred)
Experience:

Construction: 3 years (preferred) Construction Estimating: 3 years (preferred) Project Management: 3 years (preferred)
Licence/Certification:

G Licence (required)
Work Location: In person

Application deadline: 2025-08-27
Expected start date: 2025-08-01