Job Description

We are a growing, family-owned business seeking a

Project Administrator

who is highly organized and detail-oriented. In this role, you will be responsible for managing product orders, coordinating with contractors, and ensuring the smooth operation of our construction projects. You will work closely with general contractors, technicians, and various vendors to stay on top of ordering, deliveries, scheduling (including travel), and warranty follow-ups. The key to success in this role is staying on top of all project details.

We are seeking candidates who possess a unique combination of both computer software skills and construction experience. This role requires more than just IT or software expertise--applicants should have a solid background in the construction industry as well. If you do not have experience in both fields, this position may not be the right fit for you.

Key Responsibilities:

Ordering and Product Management

: Manage all product orders, from sourcing to delivery. You will be responsible for learning about our full range of products, navigating vendor systems, and finding alternate products within our inventory when necessary. Products may also need to be delivered by air to remote locations.

Scheduling and Coordination

: Coordinate with technicians, general contractors, and vendors to ensure timely installation, project progress and delivery. This may include scheduling flights and hotels for technicians or other team members as needed.

Warranty Management

: Handle communication and follow-up regarding warranty issues, ensuring that problems are resolved in a timely and efficient manner.

PCN and RFI Management

: Assist with the creation of Project Change Notices (PCNs) and manage Requests for Information (RFIs) as needed.

Safety Knowledge

: Ensure adherence to basic construction safety protocols. Knowledge of COR (Certificate of Recognition) is a benefit.

Background Checks

: Schedule and manage police, RCMP, or other relevant background checks for employees on a project-by-project basis.

Communication

: Maintain constant communication with general contractors, vendors, technicians and other office staff.

Key Requirements:

Work Schedule

: Must be available to work Monday to Friday, 7:30 AM to 4:00 PM.

Exceptional Organizational Skills

: Ability to stay on top of every detail of the project to ensure no jobs are lost, and no products are ordered incorrectly.

Attention to Detail & Follow-up

: Must be able to manage multiple tasks, ensuring timely deliveries and proper scheduling.

Construction Safety Knowledge

: A solid understanding of basic construction safety practices. Knowledge of COR is a benefit.

Product Knowledge

: Willingness and ability to learn and manage a variety of products, including navigating multiple vendor systems for ordering and finding alternative products from our inventory when needed.

Language

: English proficiency is a must. Written and verbal.

Eligibility to Work in Canada

: Must be legally eligible to work in Canada without requiring sponsorship.

Computer Programs:

Excel, Bluebeam & Insightly
Health benefits package provided.

Compensation based on experience.

If you're a proactive, organized individual who thrives in a fast-paced environment, and takes pride in ensuring every detail is handled, we'd love to hear from you! This position has a possibility of growing into a general manager position in time. To confirm that you have carefully read this job description, please include the word 'popsicle' somewhere in your application.

Job Types: Full-time, Permanent

Pay: $45,000.00-$75,000.00 per year

Additional pay:

Bonus pay Overtime pay
Benefits:

Casual dress Dental care Extended health care Life insurance On-site parking Paid time off Vision care
Flexible language requirement:

French not required
Schedule:

8 hour shift Monday to Friday
Ability to commute/relocate:

Winnipeg, MB R2J 0G7: reliably commute or plan to relocate before starting work (preferred)
Application question(s):

Anything you would like to add? Explain your roll/capacity in the construction field Did you read the full job posting?
Experience:

Excel: 1 year (preferred) Bluebeam: 1 year (preferred) Construction: 1 year (preferred)
Location:

Winnipeg, MB R2J 0G7 (preferred)
Work Location: In person

Application deadline: 2025-03-03
Expected start date: 2025-03-17