Job Description

Plexcon Construction Inc. is a Toronto-based

design-build contractor

specializing in

multiplex conversions, laneway and garden suites, and custom home projects

.

With over 15 years of experience and 145+ residential rental suites completed, we help homeowners and real estate investors

maximize property value through strategic design and construction

.

We're seeking a

Construction Project Administrator / Coordinator

to join our growing team -- a detail-oriented professional who can manage documentation, budgets, and project coordination with precision and confidence.

Key Responsibilities

Document Control:

Maintain organized project files, including contracts, drawings, permits, and change orders.

Blueprint Reading:

Interpret architectural and structural drawings to confirm scope and materials.

Contract Administration:

Prepare and track subcontracts, insurance certificates, and compliance documents.

Cost Management:

Monitor budgets, track change orders, and forecast project costs.

Financial Coordination:

Process progress billings, verify invoices, and assist with draw submissions.

Procurement:

Obtain quotes, compare vendor bids, and manage purchase orders and deliveries.

Vendor Onboarding:

Collect W9s, insurance certificates, and banking details.

Client Reporting:

Prepare weekly progress updates and milestone reports.

Project Coordination:

Communicate with subcontractors, suppliers, and consultants to resolve issues promptly.

Permitting & Compliance:

Track building permits, inspections, and ensure OBC compliance.

Task Management:

Maintain checklists, track milestones, and follow up on deliverables.
Qualifications

2+ years' experience in

construction administration, coordination, or project accounting

with QB ONLINE or similar. Ability to read and interpret blueprints and construction drawings. Use of Auto CAD or other related software an asset. Understanding of

contracts, budgets, change orders, and cost control

. Excellent communication and organizational skills. Proficiency with

Google Workspace / Microsoft Office

; experience with

Buildertrend, Procore, or Monday.com

is an asset. Spreadsheet and budget tracking skills (Excel formulas, pivot tables, dashboards). Reliable internet and availability during Canadian (EST) hours.
Nice to Have

Familiarity with

Ontario permits, zoning, and building code documentation

. Knowledge of estimating, draw requests, and subcontractor billing.
Job Type: Full-time

Pay: $70,000.00-$80,000.00 per year

Work Location: Hybrid remote in Markham, ON L3R 1A3