Job Description

The Safety, Security and General Services Section (SSG) is responsible for the planning, coordination and management of security and office services, commissariat operations, rental of office space, inventory, as well as overall facilities management, including liaison with the building administration in relation to office management, maintenance and construction services, security of headquarters premises and provision of stationery supplies for the Secretariat. The post of Construction and Facilities Management Associate operationally reports to the Senior Construction and Facilities Management Associate (SCFMA) within the General Services and Facilities Management (GFM) Unit of SSG Section , with whom s/he consults on complex technical issues. In addition, the incumbent is required to support ongoing projects and other GFM related activities.ResponsibilitiesFunction 1 (incl. Expected results) Provides operational support to ensure the implementation of projects in coordination within GFM, achieving results such as: \xe2\x80\xa2 Provide support in reviewing projects\' requirements by analyzing content of requests. \xe2\x80\xa2 Assist in drafting and/or sending e-mails and letters in order to provide a timely reply to stakeholders. \xe2\x80\xa2 Coordinate with stakeholders regarding the collection and dissemination of data related to the project(s). \xe2\x80\xa2 Review costing of projects, by coordinating with internal colleagues and Public Services and Procurement Canada (PSPC). Function 2 (incl. Expected results) Supports the review and completion of project documents related to GFM activities; achieving results such as: \xe2\x80\xa2 Organize and coordinate the development of documentation related to the business of the GFM team. \xe2\x80\xa2 Maintain focus on process analysis with an understanding of technical problems and solutions, and its relationship to the business environment. \xe2\x80\xa2 Provide ad hoc technical support as required. Function 3 (incl. Expected results) Contributes to the coordination and monitoring of tasks related to the preparation of reports, completion of projects, artifacts donations, and other GFM activities, achieving results such as: \xe2\x80\xa2 Monitor the maintenance of project tracking system by preparing draft reports as required. \xe2\x80\xa2 Prepare or assist in reviewing correspondence including memoranda, reports on a timely basis. \xe2\x80\xa2 Assume support responsibilities in the coordination of daily operations as required. \xe2\x80\xa2 Assist in the coordination of the process of acceptance, installation, and maintenance of works of art, artefacts and furnishings donated by ICAO Delegations. \xe2\x80\xa2 Monitor the electronic document filing in the Unit and ensure that all electronic folders are up-to-date, especially the Auto-CAD drawing files (shared and documented with PSPC). Function 4 (incl. Expected results) Contributes to the technical development and implementation of furniture within the current Building Standards, achieving results such as: \xe2\x80\xa2 Assist in the preparation of functional and technical specifications for the Furniture Long Term Agreement (LTA) and coordination with Procurement Section (PRO) on tendering documents. \xe2\x80\xa2 Review and evaluate documentations from suppliers and submit a recommendation. \xe2\x80\xa2 Selection and propose auxiliary furniture with preliminary budget. \xe2\x80\xa2 Process requisitions for goods and/services. \xe2\x80\xa2 Coordination of delivery and installation with internal and external venders. Function 5 (incl. Expected results) Participates in coordination meetings for the preparation of a variety of Headquarters projects, achieving results such as: \xe2\x80\xa2 Preparation of project-related documents and implementation plans. \xe2\x80\xa2 Provide technical input, logical and economical solutions as required. \xe2\x80\xa2 Assist in the development and dissemination of up-to-date information to stakeholders on the availability of project-related activities and documentation. Function 6 (incl. Expected results) Performs other related duties as assigned, achieving results such as: \xe2\x80\xa2 Support GFM in ongoing daily provision of facilities service-related activities, and perform other related duties as assigned.CompetenciesProfessionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Client Orientation: Considers all those to whom services are provided to be \xe2\x80\x9cclients \xe2\x80\x9d and seeks to see things from clients\' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients\' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients\' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Technological Awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.EducationEssential A Diploma of College Studies (DEC) in architecture or equivalent educational degree is required. Desirable Additional training or certification in the field of construction is desirable.Job - Specific QualificationNot available.Work Experience

• A minimum of 6 years of experience in interior and exterior construction and maintenance works is required. \xe2\x80\xa2 Experience in the application of rules and regulations, in particular with respect to procurement is required. \xe2\x80\xa2 Experience in creating space planning, reading and interpreting Architectural, Electrical and Mechanical plans (DWG) is required. \xe2\x80\xa2 Professional experience in AutoCAD is required. \xe2\x80\xa2 Experience in supervising and coordinating the work of others is desirable. \xe2\x80\xa2 Experience in computer and electronic instrumentation is desirable.

LanguagesEssential Fluent reading, writing and speaking abilities in English and French. Desirable A working knowledge of any other languages of the Organization (Arabic, Chinese, Russian, Spanish).AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.Special NoticePlease note that this is a locally-recruited position and restricted to Canadian Citizens, Permanent Residents of Canada and applicants with a work permit. It should be noted that this post is to be filled on a fixed-term basis for an initial period of One (1) year (first year is probationary for an external candidate). ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization within the duty station. ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2013 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions. ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC), The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered. Remuneration: Level Net Base Salary per annum G-6 CAD 47,249United Nations ConsiderationsIn accordance with ICAO Staff Regulations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting staff on as wide a geographical basis as possible and ensuring equal gender representation. Subject to the foregoing, selection of staff members shall be made without distinction as to race, sex or religion, nor shall there be any discrimination on account of any disability of a candidate who meets the qualifications required to perform the tasks. Unless otherwise permitted under the ICAO Staff Regulations, appointment and promotion of staff members shall be made on a competitive basis. Candidates will not be considered for employment with ICAO if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on \xe2\x80\x9cManuals\xe2\x80\x9d hyper-link on the upper right side of the Inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.No FeeICAO does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.

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