Job Description

administration

Job Overview

Ace Build Contracting is a leading luxury

construction

firm specializing in custom homes, high-end renovations, and project management across the GTA. We are searching for a highly experienced

Office Manager/adminstrator

with strong

construction administration

and

project coordination

skills to support our growing team.

Position Summary

We are hiring an

Office Administrator (Construction Office adminstrator / Project Coordinator)

with

5+ years of experience

managing office operations, schedules, documentation, and multi-department coordination. This role is ideal for someone who thrives in a fast-paced construction environment and is confident leading teams, optimizing workflow, and maintaining strong communication across projects and departments.

This position directly supports leadership and plays a central role in ensuring smooth operations for our construction company.

Key Responsibilities: Operations & Administration

Manage day-to-day office operations for a busy

construction company

Oversee workflow, communication systems, and reporting processes Maintain organized digital and physical filing systems Create and implement office policies, SOPs, and administrative best practices

Team & Project Management

Support and manage team members to ensure project milestones and deadlines are met Delegate tasks and monitor progress across departments Act as a bridge between teams, trades, and leadership Lead internal meetings and provide regular operational updates

Scheduling & Coordination

Coordinate schedules, project timelines, and team calendars Oversee resource allocation to maintain efficiency across multiple active construction projects

Communication & Reporting

Prepare reports, project updates, and documentation for upper management Communicate professionally with clients

Technology & Tools

Advanced use of

Microsoft Office

(Word, Excel, PowerPoint, Outlook) Use of project management and productivity tools (ClickUp, Toggl, GoHighLevel) to track timelines and deliverables Use/knowledge of Houzz Pro/ Buildertrend preferred.

Qualifications

5+ years

of experience in

office management, project coordination, or construction administration

Proven people-management experience Excellent written and verbal English communication Strong proficiency in Microsoft Office Suite Highly organized, detail-oriented, and able to prioritize under pressure Comfortable working in a fast-paced, construction-focused environment

Personal Attributes

Proactive and solution-driven Strong leadership and interpersonal skills Independent, reliable, and highly professional Confident communicator with a polished and organized approach

Why Work With Ace Build Contracting?

Join a respected Toronto builder specializing in luxury residential construction Support a dynamic team working on high-end renovation and custom home projects Competitive compensation based on experience Long-term growth potential within a structured, well-organized company
Job Types: Full-time, Casual

Pay: $18.00 per hour

Benefits:

Company events Flexible schedule
Experience:

Construction administrative: 2 years (preferred)
Work Location: In person