Job Description

Marketing Statement

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As the largest operating company in the integrated TransLink enterprise, Coast Mountain Bus Company (CMBC) operates a fleet of clean-fuel conventional and community shuttle buses, zero-emission trolley buses, and passenger ferry SeaBuses in Metro Vancouver, the largest single transit service area in Canada.


At CMBC, one of BC's Top Employers, we're committed to providing an innovative, healthy, and engaging workforce. This is reflected in our workforce of over 5,500 employees performing over 400 unique jobs, who are committed and empowered to deliver service that attracts nearly 1.1 million passengers daily and connects people, businesses, and communities in the Metro Vancouver region.


We have the important job of helping our passengers get to work, appointments, visiting with family and friends, and back again every day. Metro Vancouver relies on us, and we take that as a point of pride.

Responsibilities

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PRIMARY PURPOSE



Provides confidential administrative support to Senior Managers, Fleet Maintenance.



KEY ACCOUNTABILITIES



Provides confidential administrative support to Fleet Maintenance management, producing and distributing documents, reports, statistics and meeting minutes; providing reception services as required; maintaining and organizing records and files; sorting and distributing mail; composing routine correspondence; preparing presentation materials; coordinating events/functions (i.e. long service luncheons, environmental presentations and campaigns); posting and removing bulletins; tracking, expediting and coordinating the day-to-day information flowing in and out of the department. Responds to routine enquiries and refers to others, where appropriate.



Provides administrative support in the development of annual budgets, business plans, goals and objectives.



Inputs data to maintain information databases, spreadsheets and word processing for reports, charts, graphs and tabulations. Sets up and maintains a variety of confidential manual and electronic files and filing systems including office policies, procedures and standards manuals.



Co-ordinates agendas, meetings, appointments and calendars for designated managers. Prepares agendas and distributes reference materials and confidential meeting minutes.



Handles confidential information and documentation, exercises independent judgment on routine administrative services decisions with exempt staff.



Completes and checks internal forms and documentation (i.e. key performance indicators, status reports, requisitions, change of status, expense claims, motor vehicle accident claims, credit card reconciliation). Identifies and resolves routine administrative issues relating to office equipment, furniture and building as required. Maintains pool car schedules, access/parking passes, and fare tickets.



Arranges and monitors administration support staff coverage within Fleet Maintenance.



Functions as the program administrator for the records of service software system, granting user access and liaising with BT staff to resolve problems. Produces reports and monitors system for duplicate entries.



Liaises with the supplier regarding uniform/equipment issues as required. Keeps a record of usage against budget and reports discrepancies to management.



Collates reports for distribution.



Supports hiring managers with recruitment activities and onboarding activities.



Supports managers responsible for POOL employees regarding work locations and requests from Garages for resources.



Performs other administrative duties assigned by Senior Management.

Qualifications

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EDUCATION AND EXPERIENCE:



The competencies for this position would typically be acquired through successful completion of Grade 12 and post-secondary courses in office administration and procedures.



1.5 Years prior administrative experience with preference given to those with a maintenance background; experience in a unionized environment is preferable but not essential.



OTHER REQUIREMENTS:



Solid interpersonal skills including tact and diplomacy.



Good verbal and written communication skills.



Basic analytical skills to gather and input data into databases.



Good organizational skills and the ability to multitask is essential.



Proficiency on all office software, including word processing, spreadsheet, presentations, together with web-based and database systems.

Other Information

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Recruitment Process: An applicant will be required to demonstrate their suitability for this position by meeting the minimum level of qualifications and experience in order to be invited into the selection process. A standard interview format will be used including general, scenario and behavioural descriptive interview questions.

Work Schedule

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37.5 hours per week.

Work Designation

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Resident



This position works predominately on-site.

Rate of Pay

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The salary for this position ranges from $59,200 - $88,800 per annum. Actual salary offered will be based on education, experience, skills, and qualifications as they relate to the role.



We aim to provide competitive pay that reflects your professional background and expertise. We want to ensure our offer will align with your strengths considering experience, skills, and internal equity to offer a fair and equitable salary. The Total Compensation Package, which includes Extended Health, Dental, Transit Pass and enrollment in the Public Service Pension Plan as well as other employment offerings will be discussed in detail as your application progresses.

How to Apply

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Please click the 'Apply' button at the top right corner or go to https://www.translink.ca/About-Us/Careers.aspx to apply for this position and view instructions on the process.



INSTRUCTIONS: Please save your (1) cover letter, and your (2) resume as one pdf document prior to uploading your application on-line.



Posting Date: November 10, 2025

Closing Date: Open until Filled



Please note that only those short listed will be contacted.



Having trouble applying? Please view the System Requirements & FAQ's by going to http://www.translink.ca/careers.

Equal Employment Opportunity

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Coast Mountain Bus Company is committed to employment equity and building a diverse workforce, representative of the customers we serve and the many communities in the Metro Vancouver region. We welcome and encourage Indigenous applicants, people of colour, all genders, 2SLGBTQ+ and persons with disabilities to apply. Learn more about TransLink's commitment to equity, diversity and inclusion.



Accommodations are available on request for candidates taking part in all aspects of the selection process. For a confidential inquiry, simply email us at jobs@translink.ca