Job Description

The Conference Services Coordinator ensures a high quality and professional image for all revenue generating space rentals, conferences, and events at Sheridan College. They effectively contribute to the marketing, sales, execution, and delivery of this business stream.

What You\'ll be Doing

• Selling, planning and developing an annual schedule of Sheridan activities, plus ad hoc activities, including events for internal and external communities and other purposes.
• Organizing detailed logistics for on-site events in conjunction with other Sheridan departments and external partners; Providing one of two principal points of contact between Sheridan and the external community, to solicit and coordinate facility rentals, conferences or other revenue generating events at Sheridan.
• Coordinating client and residence related events within the context of overall Sheridan events, maintaining a high level of customer service and good relationships with various internal departments and external clients and suppliers of goods and services.
• Promoting and marketing classroom and facility rentals, filming on campus, conference centre rentals and residence accommodations bookings through the offering of additional Sheridan facilities and services.
• Preparing detailed client rental contracts and invoices, processing and recording event payments and preparing accurate records of charges for accounts receivables.
• Supervising and assisting with set-up and take-down for events, including all physical and technical aspects.
• Administering the College Liquor Licence in accordance with College policy and the Ontario Liquor Licence Act by overseeing all operations of the theatre and special event bar.
• Performing other related duties as assigned.

About You

You have a highly collaborative spirit and interpersonal skills with the ability to work with others to support establishing and achieving collective goals.

You enjoy balancing many different tasks, staying organized and planning and have the ability to integrate multiple streams of information, prioritize and track multiple projects to meet a demanding workload and keep things running smoothly.

You can develop a strategic approach for identifying new business opportunities with the ability to research potential customers, conduct cold outreach, and create new opportunities.

The candidate will also meet the following qualifications:

• 2-year diploma in Hospitality, Tourism, Event Management, Business, Public Relations or related field
• 5 years of practical experience with large scale, complex conference and event planning, execution and project management (Equivalency will be considered)
• Knowledge of the Liquor Licencing Board of Ontario Acts is required.
• Ability to use Word processing, Financial Information Systems, spreadsheets, calendaring software and email/internet functions.
• Knowledge of Caterease software an asset.
• Smart Serve Training and Certification required within six months of start date.
• Availability to work outside of regular business hours is necessary (some mornings/evenings/weekends).

Who We Are:

\xe2\x80\x9cEvery member of the Sheridan community is passionate about the transformational role we play in people\'s lives. Our strategic plan, Sheridan 2024: Galvanizing Education for a Complex World ( ), charts a path towards a new ground-breaking model of higher education that reshapes post-secondary education and better prepares students for the future. We are committed to demonstrably advancing equity, diversity and inclusivity. Diversity is our strength and fuels our commitment to excellence. Across our campuses, we\'re making meaningful strides towards developing an equitable and inclusive community\xe2\x80\x9d.

• For more information, visit:

Other Details

Faculty/Department: Business Services
Primary Work/Campus Location: Trafalgar (May be assigned activities at any Sheridan Campus).
Work Categorization: Hybrid Position - On-site at least 3 days/week
Employee Group: Support Staff - Appendix D
Payband: I
Hourly Range: $38.01 - $44.05
Hours/Week: 37.5
Hours: 8:30am - 5:00pm
Application Details: This is a temporary replacement position that may continue up until August 2025
Application Deadline: September 22, 2023

Sheridan is deeply committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Mississaugas of the Credit First Nations, Anishinaabe Nation, Huron-Wendat and the Haudenosaunee Confederacy. Sheridan is situated on these lands, and it is our collective responsibility to honour and respect those who have gone before us, those who are here, and those who have yet to come. We are grateful for the opportunity to be working on this land.

Sheridan values the diverse and intersectional identities of its students, faculty, and staff. Sheridan regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. Sheridan seeks applicants who embrace our values of equity, anti-racism, and inclusion. As such, we encourage applications from qualified candidates who have been historically disadvantaged and marginalized, including those who identify as First Nations, M\xc3\xa9tis and/or Inuit/Inuk, Black, members of racialized communities, persons with disabilities, women and/or 2SLGBTQ+.

Sheridan will provide job applicants with accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. To request accommodation, please contact .

You may be asked to provide copies of your educational credentials at the time of interview. Upon hire, we require official confirmation of educational credentials and Canadian equivalency assessments, if applicable.

Sheridan College