Job Description

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Position Summary:
Under the direction of the immediate supervisor, designs, drafts and edits publications and promotional materials. Maintains website. Obtains and compiles information and ensures its accuracy and completeness. Coordinates the production and distribution of publications and promotional materials. Acts as resource person. Monitors accounts.
Major Duties and Responsibilities:

• Designs, drafts and edits publications, communications and promotional materials such as brochures, invitations, newsletters, and press releases. Consults appropriate documentation and persons to obtain and compile information. Ensures its accuracy and completeness. Identifies and corrects errors.
• Coordinates the production and distribution of publications and promotional materials. Maintains website. Prepares schedules. Gives instructions to others such as typesetters, printers, mailing houses and translators regarding job specifications. Obtains quotations.
• Liaises with others. Acts as resource person and resolves problems.
• Maintains and updates records, databases, and mailing lists. Prepares reports.
• Prepares budgets and budget proposals, verifies invoices and monitors expenditures.
• Maintains inventory of supplies.
• Uses equipment such as a personal computer, fax machine, photocopier, calculator, and other standard office equipment.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.
Other Qualifying Skills and/or Abilities:

• Excellent written and verbal communication skills.
• Strong interpersonal skills, attention to detail, and ability to work collaboratively.
• Experience working with Indigenous communities and fostering respectful relationships.
• Proficiency with digital tools and platforms: Envoke, Canva, Adobe Suite, Microsoft Suite, and social media (TikTok, X, Facebook, Instagram).
• Ability to organize workflows and manage multiple projects with competing deadlines.
• Familiarity with marketing, communications, and social media best practices (2-3 years experience preferred).
• Strong writing and editing skills in English; basic French (spoken and written) is an asset.
• Photography and video skills; graphic design background is an asset.

As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #4 on a scale of 0-4.
For a definition of our language proficiency levels, please click .
Minimum Education and Experience: DEP - Documentation and Communications 2 Years Related Experience /
Hourly Salary: (MUNACA Level D) $26.18 - $32.46
Hours per Week: 33.75 (Full time)
Supervisor: First Peoples' House Manager
Position End Date (If applicable):
Deadline to Apply: 2026-02-02
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

Skills Required