Job Description

Schedule

Monday-Friday, 8:30AM-4:30PM, 35 hours/week


Education Level
3 year Community College diploma in Marketing or related field.


Career Level
Requires a minimum of 3 years of relevant experience.


Number
JD00489
Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.











Unit/Project Description: The Faculty of Health Sciences Education Services Unit is seeking a new Communications Coordinator to support both our Niagara Regional Campus (NRC) and Waterloo Regional Campus (WRC). This position will develop and implement a communication and community engagement plan specific to the 3-year McMaster undergraduate medical education program distributed medical campuses, its activities, medical learner training, faculty, staff, and community initiatives (service learning). This includes (but is not limited to) the writing and production of email announcements, newsletters, websites, social media, media releases, strategic plans, reports, marketing materials, information notices, orientation packages, and training materials in a variety of communication mediums. The Communications Coordinator will also actively collaborate and coordinate communication and community engagement initiatives with the Hamilton campus communications and community engagement staff, and will liaise with Faculty of Health Sciences (FHS) and central University communications and community engagement colleagues, on UGME specific and joint initiatives and projects (including media and public relations). Community engagement & service-learning activities will include developing and implementing student, staff, faculty and community initiatives and events. These activities and initiatives will involve collaboration with a variety of UGME staff and faculty leaders as well as FHS staff and faculty. This position will work closely with the Niagara and Waterloo Regional Assistant Deans and Regional Campus Managers. The position reports to the Regional Campus Managers. Job Summary: The Communications Coordinator is responsible for developing, implementing and evaluating the strategic communications plan to enhance the overall profile of the department. This plan will include strategic marketing initiatives and incorporating new infrastructure to support communications activities within the department. Purpose and Key Functions:

• Develop, implement and evaluate the communications strategic plan for the department.
• Develop the infrastructure to support the communications strategy on an ongoing basis.
• Author and design communications materials such as annual reports and newsletters.
• Draft press releases for review by relevant stakeholders prior to their release.
• Proofread and edit various publications authored by other staff members.
• Conduct needs assessments and develop strategies to collect necessary information within the department to develop appropriate internal and external communications.
• Evaluate departmental website and make necessary changes regarding graphic layout and content to reflect the needs assessment results.
• Plan and guide the development of an interactive departmental website.
• Plan the production and graphic design layouts of departmental publications and other communication tools.
• Coordinate media inquiries and connect media with relevant persons in the department.
• Provide support to fundraising efforts and event planning for corporate events through the creation of appropriate marketing materials.
• Assist with the development of departmental presentations for diverse audiences.

Requirements:

• 3 year Community College diploma in Marketing or related field.
• Requires 3 years of relevant experience.

Additional Information: The successful incumbent for this role will also be able to demonstrate:

• Experience working in Medical Education.
• Experience developing, implementing, and improving communication plans utilizing a variety of tools and platforms.
• Experience developing, implementing, and improving community development and engagement plans and initiatives.
• Excellent communication skills \xe2\x80\x93 oral, written, visual, etc.
• Experience cultivating, building, and maintaining relationships internal and external to the organization.
• Experience producing a variety of communication, educational and promotional materials in various formats and mediums e.g., print material, websites, social media, multi-media etc.
• Evidence of skills in layout, graphic design, new and innovative communication technologies, and approaches.
• Knowledge and experience planning and coordinating events and activities, including budgeting, finance reporting etc.
• Experience collecting, analyzing, assessing, and summarizing information relevant to projects and developing recommendations for final approval and implementation.
• Proficiency and experience with a variety of software \xe2\x80\x93 databases, word processing, digital and video editing, newsletter creation, electronic event management, etc. (e.g., Adobe Creative Cloud, including InDesign, Illustrator, Photoshop, Premiere, Media Encoder and After Effects, Survey Monkey, Mail Chimp, Eventbrite, Mentimeter, Twitter, Facebook, Instagram, Zoom, Microsoft 365, Google Suite tools, etc.).
• Experience within a multi-task, fast-paced environment, and the ability to effectively prioritize activities and manage stress with a high degree of professionalism. - Experience working as part of small and large teams, and demonstration of a collegial and leadership approach.
• Willingness to develop new skills as required, and to undertake additional training as identified and needed.

The position may require you to travel and to work outside of your regular work schedule including evenings, early mornings and weekends to meet operational demands, and access to reliable home internet service will be requirements in order to facilitate our current hybrid work envirornment.




How To Apply






To apply for this job, please submit your application online.




Employment Equity Statement






McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the \xe2\x80\x9cDish With One Spoon\xe2\x80\x9d wampum agreement. The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity. The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, M\xc3\xa9tis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+. As part of McMaster\xe2\x80\x99s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information. Job applicants requiring accommodation to participate in the hiring process should contact the following to communicate accommodation needs:

• Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
• Faculty of Health Sciences HR Office at ext. 22207, or
• School of Graduate Studies at ext. 23679

Hybrid Work Language






To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.