Job Description

Communications and Special Projects Coordinator




About Queen's University

Queen's University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.


We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.


Come work with us!







Job Summary

Reporting to the Managing Director and working in coordination with the Manager of Communications, Engagement, and Events for the Canadian Institute for Military and Veteran Health Research (CIMVHR), the Communications and Special Projects Assistant is responsible for communications and project coordination, including but not limited to, producing, editing and promoting CIMVHR branded marketing materials, coordinating the development of various projects from start to finish while ensure all timelines are met. The Communications and Special Projects Assistant must thrive in a fast-paced environment and be able to adapt accordingly as new priorities arise.

KEY RESPONSIBILITIES:

- Create, implement and update comprehensive communications plans for CIMVHR . Working closely with the Manager of Communications, Engagement, and Events (Manager), proofreading and editing digital marketing materials for grammar and spelling before sending content to the Manager for final review.


- Support the Manager with all marketing components of CIMVHR events, this includes, formatting and laying out agendas, preparing name badges and holding slides, advertising, promotion, and reporting on event social media. Attend events and the CIMVHR Forum as communications support as needed.


- Video Editing: Create impact videos by reviewing and editing content for clear, concise messaging, using Adobe Premiere Pro for editing, and designing. Upload videos to YouTube and add coding for the website version. Maintaining the CIMVHR branding and key messaging through social media content.


- Webinars and Podcasts: Conduct preliminary research into webinars and podcasts, assisting with their production, marketing and branding.


- Website: Implement website alt codes to ensure AODA compliance.


- Annual Report: Record, edit and format videos for the web-based annual report, with additional video editing tasks as needed.


- Event Support: Assist in marketing and planning components of CIMVHR events, including preparation of event materials, advertising and quotes.


- Social Media Support: Manage CIMVHR's social media accounts, design layouts, create content, and implement a digital strategy to increase reach and build brand awareness.


- Project Coordination: Apply project management skills to plan, coordinate and complete projects, scheduling meetings and events as necessary.


- Conduct research and proactively identify trends and interests through analytical review. Make recommendations for change in order to increase effectiveness as necessary.


- Provide support to the Scientific Director, Associate Scientific Director, Managing Director, and Manager of Communications, Engagement and Events as needed.


- Undertake other related duties in support of CIMVHR.

REQUIRED QUALIFICATIONS:

- University degree or three year post secondary degree in in communications, marketing, or a related field.


- Several years (3-5 years) in communications or marketing.


- Experienced in writing and editing communication materials.


- Familiarity with social media platforms (Facebook, X, LinkedIn).


- Strong project management skills.


- Strong video editing skills.


- Knowledge of website best practices for usability, accessibility and content delivery. Strong focus on AODA.


- Knowledge of Canada's Anti-Spam Legislation and experience with mass email management software; experience with Envoke is an asset.


- Experience in website management (WordPress preferred).


- Proficiency in graphic design software (Canva and Adobe preferred).


- Ability to interact with diverse stakeholders from academia, government, and military contexts.


- Consideration may be given to an equivalent combination of education and experience.

SPECIAL SKILLS:

- Excellent written and verbal communication skills for diverse clientele.


- Strong writing and editing capabilities across multiple media.


- Well-developed research and analytical capabilities.


- Strong organizational and interpersonal skills for event coordination.


- Ability to maintain confidentiality and discretion in a professional setting.


- Deep understanding of social media dynamics with adaptability to change.


- Competence in graphic design aesthetics for effective visual communication.


- Exceptional time management, problem-solving, and project management abilities.


- Ability to work collaboratively in a team-oriented environment.


- Advanced computer skills, including Microsoft Office, WordPress, Canva and Adobe, design, website management and online platform familiarity.


- Strong organizational and time-management skills, with adaptability to shifting priorities.

DECISION MAKING:

- Prioritize tasks and coordinate efforts based on workload demands.


- Resolve administrative issues within established guidelines, escalating complex matters to senior staff.


- Decide content for promotional videos, seeking necessary approvals before videos are finalized.


- Assess the need for further actions based on inquiries and develop appropriate responses.


- Identify logistical needs for meetings and propose agenda items.


- Determine effective promotional strategies for events and CIMVHR activities.


- Refer potentially controversial issues to senior staff for guidance.




Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity, and inclusion in the workplace and encourages applications from Black, racialized persons, Indigenous people, women, persons with disabilities, and 2SLGBTQI+ persons. In accordance with Canadian Immigration requirements, priority will be given to those who are legally eligible to work in Canada.


The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca.

Skills

Attention To Detail Collaboration Communications Project Management Time Management

Reference

425215