Job Description

Requisition ID: 20201

Department: Office of the City Clerk

Service: Council & Committee Services

Employment Type: 1 Temporary Full Time Position - Up to 18 months

Work Hours: 35 hours per week

Affiliation: Non Union/Non MPE

Salary Information: $59,153.64 - $69,209.14 annually (2024 rates of pay)

Location: City Hall,110 Laurier Avenue West

City: Ottawa, ON

Job Category: Administrative and Support Services

Application Close: 22/12/2025

JOB SUMMARY

Council & Committee Services is responsible for managing the operations of the City Council, its Standing Committees, Advisory Committees as well as other ad hoc committees, task forces and groups, including the administrative process related to City Council meetings, assembling and organizing all communications, correspondence, submissions, reports, motions, and other documents required to provide for the orderly conduct of Council meetings.
You provide administrative support to the Council, Standing Committee Coordinators, Manager and other members of the branch. You assist in making arrangements and preparing agendas for committee/council meetings, attend committee/council meetings, and liaise with the public, the media, staff, Councillors and their assistants.

EDUCATION AND EXPERIENCE

Completion of Grade 12 plus at least 1 year post-secondary education in either a university degree program or a business, secretarial or administrative diploma program
Completion of the Municipal Administration Program would be an asset
Minimum of 3 to 5 years of experience, preferably in a municipal government setting, including minute taking

KNOWLEDGE

Standards and conventions for correspondence and effective writing Objectives, functions and responsibilities of a secretariat Some knowledge of the Procedures By-law and the Municipal Act as it relates to Council and Clerk's duties Functions and responsibilities of municipal government

COMPETENCIES, SKILLS AND ABILITIES

Deal effectively with time frames/deadlines and work effectively under pressure Organize work and set priorities Understand technical issues and be detail-oriented Ability to work in a politically sensitive environment Flexibility and ability to cope with stress effectively Strong communication skills Excellent interpersonal skills and the ability to interact cooperatively, effectively and efficiently with elected and appointed officials, department heads, staff and the public Be self-directed and able to balance competing demands

WHAT YOU NEED TO KNOW

Language Requirement: Designated Day 1 Ready - immediate requirement for language proficiency: French: oral, reading, writing English: oral, reading, writing Candidates must meet language requirement for position upon hire.

You may initially be paid 95% of your starting rate of pay, in accordance with the terms and conditions.*
Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements. Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.




We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.



The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions.

Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.



The City of Ottawa provides accommodation to applicants during all parts of the hiring process, upon request. If contacted to proceed to the selection process, please advise us if you require any accommodation.



Accessible formats and communication supports are available upon request. Please contact the Employee Service Centre at 613-580-2424 extension 12211 or via email at esc-cse@ottawa.ca.