Job Description

Posting Title
CLK12 - Administrative Assistant

Position Classification
Clerk R12

Union
GEU

Location
Multiple Locations, BC CA (Primary)
Surrey, BC V4P 1M5 CA
Vancouver, BC V6B 0N8 CA
Victoria, BC V9B 6X2 CA


Salary Range
$49, 464.27 - $55, 838.67 annually

Close Date
3/5/2023

Job Type
Regular Full Time

Temporary End Date


Ministry/Organization
BC Public Service -> Public Safety & Sol General

Ministry Branch / Division
Finance and Administration Division

Job Summary
Bring your strong administrative experience and superior organizational skills to this position

To provide a variety of office administrative, secretarial and financial support and coordination services for the branch and coordinate the day to day priorities of the Executive Director, including providing liaison with ministry executive offices. The Administrative Assistant is responsible for providing a well-organized and effective environment in which the Executive Director can operate. This position must have a clear understanding of the issues and projects handled by the Policing and Security Branch (PSB) and their connections to various external partner organizations and other programs and services within the Ministry. To be effective in this position, the Administrative Assistant must be able to handle highly confidential issues with sensitivity and discretion, have excellent organizational skills, the ability to communicate effectively with a variety of internal and external clients, and be able to manage multiple and changing priorities.
Job Requirements:

• Secondary school graduation or equivalent.
• One (1) year experience in providing administrative, financial and project management support services to team members and program managers with a multi-faceted portfolio.
• Experience/proficiency with keyboarding, word processing, spread-sheeting, proof-reading, databases and other standard computer applications (e.g. MS Word, Excel, Outlook, PowerPoint)

Preference may be given to applicants with the following experience:

• Two (2) or more years\xe2\x80\x99 experience in the above requirements

• Providing senior administrative support to management
• ARCS / ORCS records management
• Tracking correspondence using eApprovals and CLIFF

For questions regarding this position, please contact Cassandra.Kagis@gov.bc.ca

About this Position:
An eligibility list may be created for future temporary and permanent opportunities with the Policing and Security Branch. Flexible work arrangements are available.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, M\xc3\xa9tis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact IndigenousApplicants@gov.bc.ca or 778-405-3452.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above.

Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire: YES - You will be required to answer a standard questionnaire.

Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible.

Additional Information:
Enhanced Security Screening will be required.

The BC Public Service COVID-19 Vaccination Policy defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19. Among other possible measures, proof of vaccination will be required. It is a term of acceptance of employment that you agree to comply with all vaccination requirements that apply to the public service. More information can be found here.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.

Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Category
Administrative Services