Job Description

Staff - Non Union
Job Category Non Union Technicians and Research Assistants
Job Profile Non Union Salaried - Research Assistant /Technician 3
Job Title Clinical Research Coordinator
Department Keown Laboratory Division of Nephrology | Department of Medicine | Faculty of Medicine
Compensation Range $4,567.04 - $5,385.67 CAD Monthly
Posting End Date November 13, 2025
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date October 31, 2026
This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.
Please note: This appointment is for a one-year term with the possibility of an extension. The successful applicant will complete a 12-month probationary period. Onsite work will be required.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
A position is available immediately for a highly motivated Biobank Clinical Research Coordinator to join a dynamic research group in the Division of Nephrology, Department of Medicine. The Department of Medicine provides excellence in research, teaching and clinical services related to the nature, cause and prevention of adult diseases. As the largest Department in the Faculty of Medicine, comprised of 18 Divisions and over 1,200 faculty and staff located throughout the Province of British Columbia, the Department of Medicine is committed to ensuring the success of learners and faculty and to contributing to the health of the Province of British Columbia.
The successful candidate will work closely with the Principal Investigator and members of the research team to collect, process, store, and supply high-quality biological samples and associated data from human research study participants to accelerate biomedical research and improve human health. The Clinical Research Coordinator's primary location will be at Immunology Lab at VGH.
Organizational Status
The incumbent will report to the Principle Investigator. The Clinical Research Coordinator will contribute to clinical and community-based research projects. The Clinical Research Coordinator will work on a team responsible for the implementation and execution of several industry and grant-funded clinical trials and projects focused on improving kidney transplant care. As well as at times may assist with implementation projects focused on improving access to living donor kidney transplantation This position will coordinate one or more simultaneous projects, varying in size and scope in a complex and changing multidisciplinary environment.
Work Performed
Prepare clinical trial ethics and other regulatory activities;
Works with the Principal Investigators, Project Directors and Research Coordinators on tasks associated with the day-to-day operations of clinical research studies;
Coordinate the execution of projects and trials, paying close attention to protocol adherence, and conformance to applicable institutional and regulatory policies;
Compiles, organizes and safely stores confidential data for investigators;
Keeps PIs, research and project managers updated regarding study progresses;
Assists with clinical trial ethics and other regulatory activities;
Identifies and recruits potential research subjects and determines the participation eligibility; collecting consents from patients.
Data collection and preparation of source documentation for clinical studies to ensure data integrity and consistency;
Maintains study files, regulatory documents, and subject files;
Assistance with the preparation, tracking, and submission of ethics applications,
Selection, preparation and shipment of samples to collaborators.
Receiving collected clinical blood specimens
.Processing of blood samples.
Labeling and tracking of the processed sample inventory,
Assists with literature reviews and the development of knowledge translation products;
Assistance with the updating and maintenance of research protocols.
Upholds GCP/ICH guidelines and protocol adherence.
Participate in team and departmental meetings;
Performs other related duties as required.
Consequence of Error/Judgement
All duties performed by the Clinical Research Coordinator should adhere to policies of Good Clinical Practice, standard operating procedures, and UBC policies. Failure to comply with national, provincial, institutional, or ethical standards could result in significant consequences to the subjects, the study, the Principal Investigator, and the institution. Errors in judgment could harm the subjects, delay the progress of the study, result in loss of funding, or otherwise influence the integrity of clinical research. Non-routine decisions or actions should be deferred to the Senior Scientist.
Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Supervision Received
The Clinical Research Coordinator will be supervised by Dr. Karen Sherwood, Immunology Laboratory.
Supervision Given
There will not be any supervision for any staff with regards to this position.
Minimum Qualifications
Completion of a relevant technical program or a university degree in a relevant discipline and a minimum three years of related experience or an equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one's own
- Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
University degree in health or social sciences, public health or a related discipline.
A great attention to detail, with the ability to exercise initiative and maintain confidentiality;
Adaptability to new or unforeseen situations and ability to implement creative solutions in high-pressure situations;
Ability to establish rapport and effectively engage with a variety of individuals and groups
A positive attitude and a willingness to learn.
A high level of resourcefulness and ability to work cohesively in a team and independently.
Excellent time management and demonstrated ability to establish priorities and meet deadlines.
Previous experience as a research assistant or research coordinator in a healthcare organization or experience working in a clinical or hospital setting.
Working knowledge of Microsoft Word, Excel and Outlook, and virtual platforms such as Zoom is required.
Ability to work a flexible schedule.
Knowledge of literature reviews, qualitative methods and knowledge translation is an asset.
Multilingual or additional language abilities are also an asset.
Current Good Clinical Practice (GCP) certification and TCPS2 is an asset but not required prior to employment.

Skills Required