Job Description

Reporting to the Director, Faculty Affairs, the Clinical Faculty Evaluation Coordinator plays a critical role in ensuring the effectiveness and efficiency of faculty evaluation processes within NOSM U. The Coordinator is responsible for coordinating the evaluation cycle, including implementing evaluation tools, analyzing data and reporting results. The Coordinator collaborates with clinical faculty members, Section Chairs, and other stakeholders to administratively support and coordinate faculty evaluations that be used in determining potential faculty development opportunities, institutional goals and accreditation requirements for NOSM U's education programs.


This position is covered by the Terms and Conditions of the OPSEU Unit 677 Collective Agreement (Unit 2). A copy is available on the NOSM University website.

Responsibilities

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Tasks include but are not limited to the following:


Maintains evaluation administrative workflows, coordinates evaluation tasks including data collection, data analysis, trend analysis, report production and dissemination and continues the evaluation workflow to completion. Implements evaluation tools and systems, such as online evaluation platforms or standardized rubrics, to streamline the evaluation process and enhance data accuracy. Provides guidance and support to Clinical Sciences faculty members and evaluators regarding evaluation procedures, criteria, and documentation requirements. Supports Clinical Sciences Division Head with promptly dealing with egregious evaluations to mitigate risk for the University. Maintains records related to egregious evaluations, unprofessional behaviour and provide related reports to the Clinical Sciences Division Head. Conducts data analysis and generate comprehensive reports on Clinical Sciences faculty performance trends, strengths, areas for improvement, professional development needs, promotion and reappointment processes. Resolves administrative problems by analyzing information; identifying and communicating solutions to stakeholders. Stores and updates Unit evaluation databases with relevant information. Provides guidance and support to clinical faculty members and evaluators regarding evaluation procedures, criteria, and documentation requirements. Participates in the UME Orientation delivering information sessions to Learners on NOSM U evaluation tools/systems and best practices in evaluation techniques and strategies. Maintains continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs. Collaborates with Postgraduate Medical Education, Undergraduate Medical Education, Health Sciences and other NOSM U staff to coordinate the evaluation processes as they relate to the various NOSM University programs. Liaises with NOSM University Section Chairs/Clinical Sciences Division Head to assist in diffusing situations related to contentious evaluations. Act as first point of contact for learners and refer them to the NOSM U help line as required. Maintain evaluation software and related supporting documents for the University's clinical faculty and programs. Support the Section Chairs and the Clinical Sciences Division Head with promptly dealing with evaluations to mitigate risk for the University. Maintain records related to evaluations, unprofessional behaviour and provide related reports to the Clinical Sciences Division Head, Section Chairs, Director of Faculty Affairs. Verifies professional status of clinical faculty members for NOSM U stakeholders as required. Conducts data analysis and generate comprehensive reports on clinical faculty performance trends, strengths, areas for improvement, professional development needs, faculty promotion and reappointment processes. Collaborate with institutional stakeholders to use evaluation data for strategic planning, and program improvement, Functions as the Faculty Database Lead. Liaise with IT and other NOSM U stakeholders to ensure the Clinical Faculty Database reflects the needs of the Unit. Investigates and problem solves Clinical Faculty Database related issues as required. Performs all other duties as assigned.

Qualifications

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Education

A University degree from a recognized Canadian institution with accreditation or an equivalent combination of education and experience is required.
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Knowledge, Skills and Abilities

Minimum of three (3) years relevant experience is required Experience in the medical or post-secondary education environment is an asset. An understanding of the medical education environment and health education system in Northern Ontario and Canada Proven analytical and report writing skills Experience working with other software programs with formatting/utility capabilities of word processing (i.e. Microsoft Excel, Word) and with NOSM U's custom programs Demonstrated experience recording and transcribing formal and/or informal minutes Computer systems and software such as Windows, Databases, Internet and E-mail Ability to work independently within established organizational practices, protocols and policies Ability to work in a consultative and collaborative fashion with a variety of other units to further the overall school strategic objectives Analyze and solve problems Ability to create, compose, edit and proof-read written materials using exceptional attention to detail Ability to plan, organize and prioritize work and work well under tight deadlines Ability to adapt to new technology Knowledge of basic office practices and procedures Ability to use discretion and maintain confidentiality
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Language

Must be able to communicate effectively in English (verbally, written and comprehension) French/Indigenous language skills would be considered asset

Working Conditions

Extended periods of sitting Interaction with employees, management, and the public at large Working in a busy office environment with frequent interruptions Occasional overtime and travel

Interested candidates are submit a resume along with verification of academic accomplishments quoting the competition number

# 2025-2058-MV no later than January 8, 2026 at 4:00 PM

to:


NOSM University

Attention: Human Resources

935 Ramsey Lake Road, Sudbury, Ontario P3E 2C6

Email: hr@nosm.ca

Fax: (705) 671-3880


NOSM University offers accommodation for applicants with disabilities throughout its recruitment processes. If you require accommodation during the recruitment process, or require an accessible version this posting, please contact Human Resources via email at hr@nosm.ca.


NOSM University invites applications from all qualified individuals. NOSM University is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.


NOSM University needs to gather information about applicants' status as either Permanent Residents of Canada or Canadian citizens. Applications need not identify their country of origin or current citizenship; however, all applications must include one of the following statements:


"I am a Canadian citizen or permanent resident of Canada."


"I am not a Canadian citizen or permanent resident of Canada but I am legally eligible to work in Canada."


"I am not a Canadian citizen or permanent resident of Canada or otherwise legally eligible to work in Canada."


While all responses are appreciated and will be handled with the strictest confidence, only those being considered for interviews will be acknowledged.