Job Description

The Opportunity:

Procom is seeking a seasoned professional to join our team as a Client Services Associate.



This role provides the opportunity to:


Work in a collaborative Client Services team that supports the efforts of the business to respond to and serve client and consultant expectations Build a foundation for long-term career growth in a growing, entrepreneurial IT firm

The Role:

Reporting to the Team Lead, the Client Services Associate is responsible for overseeing and administering the full on-boarding and Contractor Management lifecycle for Contractors on assignment with one or more Clients and resolving any normal issues that may arise.

Job Responsibilities:

Create and maintain an excel tracking system for all new pre-identified candidates/active consultants Submit and manage all inquiries relating to the contract management process via ticketing system JIRA Provide support to consultants using Vendor Management Systems (i.e. SAP Fieldglass, Beeline) Act as a liaison between the Legal Department and Human Resources for all contract issues and reviews Act as a subject matter expert for clients and consultants on the various legal status classifications Schedule communications to consultants with regards to payment processing and timesheet deadlines Manage the client/consultant onboarding and renewal process while complying with internal policy and ISO management standards Develop and update strategies for a smoother consultant and client experience Serve as a primary point of contact to investigate and resolve consultant, client, and vendor inquires Assist external managers in determining total billable rates for all new pre-identified candidates Complete candidate submissions and finalize onboarding activities within the VMS portals Conduct quarterly audits on consultant documentation and onboarding requirements Monitor expiring contracts and provide notice for a smooth off-boarding experience Investigate AR discrepancies and follow up with the client or contractor as needed Serve as a primary point of contact to receive, investigate and resolve consultant, sub-vendor, and client questions relating to the billing and payment of invoices Create credit/debit memos to balance records within the Vendor Management System Fieldglass

Minimum Requirements:

Minimum 2 years of professional experience in a customer service or sales support role Demonstrated capability to learn and fully manage medium to high complexity administrative tasks on an independent basis Knowledgeable of contract and payroll administration procedures, tax regulations, and invoicing processes Knowledgeable of MS Office 365 - Specifically Outlook, MS Teams and SharePoint Ability to handle pressure in a calm manner and deal with all various levels of internal and external clients Detail oriented Strong commitment to excellent customer service Ability to prioritize workflow and meet deadlines Ability to handle confidential and proprietary information

Qualifications

Customer Service: 1 - 2 years (Required)