Job Description

Location: Multi-Site Position - Clarenville Family Care Team

Clerk Typist III (3 Positions)
Subject to Classification Review
Primary Health Care
Permanent, Full Time
24434POS, 24428POS, 24441POS
Hours 75 bi-weekly (8 hour shifts; days, evenings, weekends, rotating)
Salary CG-26, ($24.060 - $26.630)
Competition Number 2023002804
Posted Date 15 May 2023
Closing Date 22 May 2023

About Us
Eastern Health is the largest, integrated health authority in Newfoundland and Labrador employing approximately 13,000 dedicated employees and serving a population of more than 300,000 people. The authority offers the full continuum of health and community services including public health, long-term care, community services, hospital care and unique provincial programs and services. At Eastern Health we pride ourselves on providing the highest quality care and service possible to the people in our communities, in our region, and in the province. To do that, we employ qualified, competent and caring individuals who are dedicated to their professions and to our vision of Healthy People, Healthy Communities.

Job Summary
This position reports to the Regional Manager for Primary Health Care and is responsible for the overall administrative support to the Clarenville Family Care Team in the provision of primary health care services, with potential support to alternate sites using a hub and spoke model. The Clerk Typist III is responsible for general clerical, secretarial and receptionist support to the management and staff of the Clarenville Family Care Team. The position will involve a wide range of clerical and administrative tasks including but not limited to: maintenance and support of the Med Access electronic health record (EMR), client registration, appointment procurement and confirmation of appointment times with clients, distribution and filing of correspondence, filing of loose reports, copying of reports, record retrieval, release of information, processing of and sending referrals, coordinating meetings, taking and preparing minutes, and data entry. Other duties include answering phones, ordering, receiving, stocking supplies, and other related tasks. This position may also be responsible for payroll functions including payroll and mileage data entry, maintaining attendance and leave balance records as well as changes to schedules/records, printing of requests/changes, and contact with timekeepers.

Job Demands
By applying for this job, you acknowledge an understanding that regular requirements and demands of this job include (but are not limited to):
Regularly lifts objects weighing less than 5 lbs and occasionally up to 10 lbs.
Work provides the opportunity to occasionally stand and walk within the office environment and requires bending, stretching, etc., to retrieve and return files.
Constantly performs repetitive fine motor skills while sitting and using a computer and mouse for typing.
Regularly to constantly uses bilateral, repetitive fine finger/precision work (i.e. typing/ mousing) on the computer (seated at a workstation).

Job Qualifications
Successful completion of a two-year Office Administration program OR completion of a one-year Office Administration program from an approved/recognized college supplemented by two years\' experience within the last four in a progressively responsible clerical role is required.
Demonstrated proficiency in Microsoft Office, Excel, Powerpoint and Outlook is required.
The use of a personal vehicle is a condition of employment.
A satisfactory record of work performance and attendance is required.

*The successful candidate must be willing to complete Electronic Medical Record (EMR) training upon commencing the position.

*Proof of a current office administration program is required. To be considered current, they must have been completed within the last five years, unless it has been used in recent positions. This must be demonstrated on the application form.

*The successful candidate must be willing to complete Electronic Medical Record (EMR) training upon commencing the position.

*Proof of a current office administration program is required. To be considered current, they must have been completed within the last five years, unless it has been used in recent positions. This must be demonstrated on the application form.

Employees, to review your attendance record please refer to your employee portal on the Intranet for details. The attendance record is only available to employees who are currently in positions that accumulate sick time.

If this is an internal posting only, only applicants of the Eastern Health NAPE HS Regional Bargaining Unit will be considered. If this is an internal and external posting, all applications will be accepted and preference will be given to those qualified candidates who are internal to the Eastern Health NAPE HS Regional Bargaining Unit.

NAPE employees should note that as per Article 15, NAPE Pilot Project, employees who are "offered a position shall immediately advise the employer of their decision to accept the appointment". Employees requiring further details of the position must obtain this in advance of the job offer.

Eastern Health requires internal employees applying on unionized clerical/administrative positions to have their educational documents on file and any required testing completed before the closing date of the competition (exception is the medical transcription test, which can be completed per competition). If you do not have your educational documents on your employee file, you should attach them when applying online or e-mail them to employment@easternhealth.ca. If testing is required contact Recruitment in your local area.

Apply online at https://employment.easternhealth.ca

Upon successfully applying for a vacancy then you will receive a confirmation email. If you do not receive this email please contact Recruitment 777-7777 ext 5-2 immediately

To become a part of our team, please submit an up to date resume/cover letter or application form online, clearly demonstrating how you meet the required qualifications. Include your current mailing address, day-time contact number, e-mail address, competition and employee number if applicable.

Contact Information for Recruitment Related Inquiries:

Telephone: (709) 777-7777 (5-2) or 1-800-563-3693
Email: employment@easternhealth.ca. Applications/resumes are not accepted at this email address.

If you are no longer interested in the position, you can withdraw your application by emailing employment@easternhealth.ca as soon as possible.

Eastern Health is committed to inclusive and barrier-free recruitment, selection, and onboarding processes. We will be happy to work with applicants requesting support during the process. If you have any questions, feel free to contact our Recruitment Line at 777-7777 press 5 then press 2 (long distance 1-800-563-3693) outlining how we can help.

Eastern Health