Job Description

Location: Health Science Centre

Clerk IV
Management Support
Research & Innovation
Temporary, Full Time (until January 31, 2025, with possibility of extension)
00696RP1
Hours 75 bi-weekly (8-hour days)
Salary CG-27 ($24.98 - $27.63)
Competition Number 2024000462
Posted Date 17 January 2024
Closing Date 24 January 2024

About Us
Newfoundland and Labrador Health Services (NL Health Services) brings together five former separate health entities - Eastern Health, Central Health, Western Health, Labrador-Grenfell Health, and the Newfoundland and Labrador Centre for Health Information. The creation of a provincial health authority was announced following recommendations from Health Accord NL.

NL Health Services is responsible for delivering health and community services to more than 528,000 people living in Newfoundland and Labrador and employs over 21,000 people.
NLHealthServices.ca

Job Summary
Reporting to the Director of Research, this position provides confidential administrative and clerical support to Senior Leadership in the Eastern Urban Executive Directors\' Office. This position is responsible for prioritizing work and schedules; drafting/typing correspondence/reports and other necessary documents; coordinating meetings; recording and transcribing minutes; preparing and distributing agendas, minutes and other related information; preparing presentations; obtaining information for the completion of a variety of reports and other documents; organizing and maintain a filing system; and interacting with other directors/managers/physicians, management support and outside agencies such as the Department of Health and Community Services. The incumbent assumes responsibility for payroll functions, and liaises with the Human Resources and Payroll departments.

Job Demands
By applying for this job, you acknowledge an understanding that regular requirements and demands of this job include (but are not limited to):
Regularly lifts objects weighing less than 5 lbs and occasionally up to 10 lbs.
Work provides the opportunity to stand and walk within the office environment.
Constantly required to use fine/finger precision work while entering/maintaining data, as well as a constant requirement for eye/hand coordination to ensure precision in completing work and maintaining database files.
Regularly requires bilateral repetitive fine motor skills (i.e. typing and mousing) while entering/maintaining data, as well as a constant requirement for eye/hand coordination to ensure precision in completing work and maintaining database files.

Job Qualifications
Education
Completion of a recognized/approved three-year Business Management Program. Consideration will also be given to candidates having a two-year office administration program and considerable progressive experience.
Courses and proficiency in MS Office, Internet and various other computer applications are required.

Experience
Minimum of three years\' experience within the last five in a progressively responsible administrative role is required.
Considerable experience meeting deadlines, while maintaining a high level of productivity, accuracy, and efficiency.

Competencies (Knowledge, Skills & Abilities)
Demonstrated excellent verbal and written communication and customer service skills.
Demonstrated organizational and time management skills.
Ability to multi-task and be a critical thinker.
Ability to handle multiple projects, under pressure and respond appropriately within deadlines.

Other
A satisfactory record of work performance is required.

Apply online at https://employment.easternhealth.ca

Upon successfully applying for a vacancy then you will receive a confirmation email. If you do not receive this email please contact Recruitment 777-7777 ext 5-2 immediately

To become a part of our team, please submit an up to date resume/cover letter or application form online, clearly demonstrating how you meet the required qualifications. Include your current mailing address, day-time contact number, e-mail address, competition and employee number if applicable.

Contact Information for Recruitment Related Inquiries:

Telephone: (709) 777-7777 (5-2) or 1-800-563-3693
Email: employment@easternhealth.ca. Applications/resumes are not accepted at this email address.

NL Health Services is committed to inclusive and barrier-free recruitment, selection, and onboarding processes. We will be happy to work with applicants requesting support during the process. If you have any questions, feel free to contact our Recruitment Line at 777-7777 press 5 then press 2 (long distance 1-800-563-3693) outlining how we can help.

If you are no longer interested in the position, you can withdraw your application by emailing employment@easternhealth.ca as soon as possible.

EXTERNAL APPLICANTS: We thank all applicants for their interest, however, only those selected for an interview will be contacted. The successful candidate will be required to provide a satisfactory Certificate of Conduct from the RCMP or local Police (Vulnerable Sector Check may be required), educational documents, registration/licensure if applicable and Social Insurance Number.

Eastern Health