Job Description

Salary Information

CG27 - $47,301.80 - $52,306.80 per annum.

About the Position

Duties and Responsibilities

Reporting to the Director of Continuous and Customized Learning (CCL), the Clerk IV provides day-to-day administrative support to the CCL department at Corner Brook campus as well as the CCL department province wide.

Coordinate and schedule part-time, evening, and weekend course offerings at the Corner Brook Campus, while providing support to other campuses as required.

Collaborate with the Department of Wildlife and Chief Firearms Office to plan, coordinate, and complete all operational and administrative tasks related to the setup and delivery of firearms courses.

Coordinate logistical requirements for the delivery of courses offered in-person, off-site, and through online platforms.

Collaborate closely with the Business Development team and campus staff to plan and implement the logistical, operational, promotional, and administrative aspects of CCL course delivery.

Manage student registrations, payment processing, and certification issuance through the PeopleSoft system.

Organize and schedule exam invigilation activities to support course delivery.

Reserve and oversee room bookings and rentals for CCL activities.

Prepare and process invoices for company-sponsored students and draft instructor agreements for approval.

Monitor and submit bi-weekly payroll documentation for part-time instructional staff.

Perform additional administrative tasks as required to support department operations.

Merit Criteria

Screening Criteria

Diploma in Office, or Business, Administration (equivalencies will be considered).

Relevant experience in a similar role providing administrative support.

Assessment Criteria

Knowledge of administrative support functions.

Knowledge of computer software/applications.

Knowledge of PeopleSoft (asset).

Ability to work independently with limited supervision.

Ability to maintain confidentiality.

Ability to exchange information effectively.

Relationship building skills.

Analytical skills.

Organizational/time management skills.

Conditions of Employment

Conditions of Offer

When requested by the Employer, a recent and satisfactory Certificate of Conduct must be provided.

Verification of credentials and applicable licenses, certifications, and/or professional memberships as required for the position.

Conditions of Acceptance

College of the North Atlantic (CNA) recognizes the importance of and is committed to offering flexible work arrangements to its employees. The successful applicant may qualify for a telework arrangement within the province, subject to eligibility criteria. Where appropriate, consideration may be given to a primarily remote, hybrid, or ad-hoc arrangement. However, as a place-based organization, candidates are expected to report to the specified work location identified in this job posting, as all positions will involve some degree of on-site work, unless otherwise indicated.

Applicant Information

This position is located at Corner Brook Campus.

Applications must be submitted online through https://www.cna.nl.ca/careers/opportunities on or before the closing date stated for this job posting.

It is the responsibility of the applicant to submit an application that demonstrates the required screening criteria. Applications that do not clearly and effectively demonstrate the required criteria will be screened out of the competition.

Preference will be given to applicants who are a Canadian citizen, permanent resident of Canada, or those who are legally entitled to work in Canada.

Applicants who elect to include a cover letter (optional) must upload cover letter and resume as a combined document (PDF). Resumes should be in chronological order specifying education and employment in months and years including part-time and full-time employment.

Information submitted as part of the application process must be clear, factual, and current to date of submission and is subject to verification.

Applicants will be notified of their status throughout each stage of the recruitment process.

An offer of employment is conditional upon the satisfactory completion and review of all pre-employment requirements by the College.

The results from this competition may be used to fill similar vacancies.

Job Types: Full-time, Fixed term contract
Contract length: 5 months

Pay: $47,301.00-$52,306.00 per year

Work Location: In person