Job Description

Do you have an eye for detail? This role within the City of Edmonton Archives offers a unique opportunity to combine clerical and administrative skills with a passion for preserving history. This multifaceted position encompasses a wide range of responsibilities, including managing reception, coordinating schedules, and assisting with procurement and payment handling. You will be an essential support to the City of Edmonton and will play a key role in maintaining and promoting the City's rich historical heritage.
What will you do?

• Oversee and cover reception desk including intercom for access to the Archives and Prince of Wales Armouries Heritage Centre for visitors and tenants
• Using Point of Sale technology, process client purchases (manage payments processes) for Archives reproductions (payment cards only)
• Follow the appropriate policies and procedures set out by Finance for payment processing, etc.
• Balance and submit accounts for both end of day and end of Month for the Archives - reviewed by Manager prior to submission to Finance
• Coordinate various schedules including working with Clerk I for coverage and other duties
• Greet visitors to the Archives
• Pick up and sort mail (internal and Canada Post) every day
• Liaise with trades
• Keep brochure rack stocked and organized
• Manage Community Information board
• Assist Archivists and EHB with mail outs and pick ups
• Assist with social media and on-line presence
• Coordinate vendors (vending machine, bottle recycling collection) in POWA
• Order new office supplies when requested or when supplies are reduced
• Maintain RIMs Inventory of POWA / Archives and Artifact Centre equipment
• Conduct staff/tenant orientations to building

Qualifications
Completion of the twelfth (12th) school grade including business subjects with emphasis on general office practices or completion of an appropriate certificate program from an approved business school/college
A minimum of two (2) year's diversified experience in general office practices and procedures including assisting in the instruction of less experienced staff
Assets:
Business school courses/certificates
Social media skills - including web page editing/publishing, Facebook, Instagram, Twitter
Proficiency in the following software and applications - Word, Yellow Pencil, Intellex (SDMS)
Skills required for success:
Experience with INOVAH and RAMS/Intelli for payment handling
Word processing, data entry and associated clerical skills for office functions, practices and procedures - including arithmetic and statistics management
Experience scheduling meetings, events, appointments
Excellent oral and written communications abilities
Ability to create reports, analysis, statements and documents
Basic filing/ records management knowledge
Basic office equipment operations
Proficiency in the following software and applications - SAP Ariba, Google Suite, - Remedy (OCT / Inside Information)
Alignment to our Cultural Commitments and Leadership Competencies ( )
Embracing a culture of equity, diversity, reconciliation and inclusion ( )
Conditions of Employment:
Hire is dependent upon a Police Information Check satisfactory to the City of Edmonton
Applicants may be tested
The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact . Learn more about our benefits .
Up to 1 permanent full-time position
Hours of work: 40 hours per week
The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.
Salary: $24.441 - $30.346 (Hourly); $51, 032.810 - $63,362.45 (Annually)
Recruitment Consultant: DM/JR
Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.

Skills Required