Job Description

Job #:
7588

Division:
Development

Vacancy Type:
Full-time Temporary

Affiliation:
Union: CUPE 79

Contract Length:


Grade:
TCHC 3

# of Vacancies:
1

Salary/Hourly:
27.95 - 30.63

Work Details (Days/hours):
35 hours per week, Monday to Friday

Posted Date:
2/21/23

Existing or New:
Existing

Deadline to Apply:
3/7/23
Please note: An Eligibility List will be created from this competition and will be in effect for up to six (6) months for future Temporary and Permanent Clerk Grade 3 positions that may become available. What we offer In addition to competitive wages and a rewarding career where you can truly make a difference, we offer a comprehensive compensation package that meets the various needs of our diverse employees, including:

• Three Weeks paid annual vacation days, increasing with years of service;
• Four (4) paid personal days;
• Defined benefit pension plan with OMERS, includes 100-per-cent employer matching;
• Health and dental benefits;
• Employee and family assistance program;
• Maternity and parental leave top up (93% of base salary);
• Training and development programs including tuition reimbursement of $1500 per calendar year.
• Fitness membership discount;

Make a difference

At Toronto Community Housing we pride ourselves on fostering an environment of collaboration and respect. In the Clerk Grade 3 role, you will build strong internal and external relationships in a manner that supports TCHC\'s tenant focused culture and play an integral part in transforming Toronto Community Housing for the future! What you\xe2\x80\x99ll do

• Enter data into information systems and makes updates to in system as required
• Collect, prepare and process forms and documents including statements, reports, vouchers, invoices, purchase order requisitions, forms and files
• Type letters, memoranda, e-mails, statistical statements, reports, minutes, purchase orders, requisitions, etc., from verbal and written instructions and in accordance with established business processes using word processing software
• Respond to general inquiries from internal and external stakeholders
• Take minutes and transcribes notes, assembles records and transfers relevant data, matches and codes documents, balances totals, calculates amounts, posts entries and corrects errors, as necessary
• Collect, input and update data such as accounts payable/receivable, inquiry/document tracking, requisitions, time sheets, contact lists, etc. using various software programs
• Forward calls and e-mails to appropriate personnel and takes messages, as necessary
• Create and maintain manual and computerized files and retrieves requested data or information from manual or computerized sources
• Coordinate meetings and room logistics
• Review correspondences received to identify where to forward the request and/or action required
• Photocopy documents and send facsimiles, as required
• Other clerical duties as assigned

What you\xe2\x80\x99ll need

• Considerable office experience performing various clerical duties
• Keyboarding Skills: minimum typing speed of 40 words per minute
• Fundamental knowledge of standard office practices and procedures
• Fundamental knowledge of computerized office systems, including computers, fax machines, photocopiers, scanners, printers, etc., with practical application in word processing, data entry and other software packages
• Proven ability to handle multiple tasks with varying deadlines that require attention to details.
• Mathematical ability to compile statistical summaries and to balance accounting documents
• Oral and written communication skills to compose correspondences and to effectively interact with various stakeholders
• Familiarity with HMS, EasyTrac, TAWL, MAWL, CORA would be considered an asset
• Knowledge of the the fundamentals of Rent Geared to Income (RGI) an asset
• Sound knowledge of Microsoft Office products especially Microsoft Excel
• Ability to read and write in French would be an asset

What\xe2\x80\x99s next Once you apply, we\xe2\x80\x99ll review your resume and contact you if your skills and experience match the qualifications for the role. If you are selected to move forward, the process will include one or more interviews and/or assessments and reference checks. Candidates for unionized positions must score a minimum of 70% to pass any interview or assessment and be considered for the next stage of the recruitment process. Successful candidates will be determined based on score and where applicable, union seniority. Not all candidates who score 70% or higher will automatically proceed to the next stage of the recruitment process as this will be dependent on the number of candidates and number of available roles.